HomeMy WebLinkAbout6.i. Fourth Quarter Budget Amendments
EXECUTIVE SUMMARY
City Council Regular Meeting: January 4, 2022
AGENDA SECTION:
AGENDA ITEM: Fourth Quarter Budget Amendments
Consent
PREPARED BY: Teah Malecha, Finance Director AGENDA NO. 6.i.
ATTACHMENTS: Resolution, Prior Donation Worksheets APPROVED BY: LJM
RECOMMENDED ACTION: Adopt a Resolution Approving the Amendment of Certain
2021 Budget Items for the General Fund as outlined in the attached memo.
BACKGROUND
The City receives donations throughout the year for various items. The donation expenditures are
approved by the City Council. After the funds are spent, staff provides the Council with a resolution to
amend the General Fund budget for those items. Rather than doing it each time, it is completed quarterly.
This request is to amend both the revenue and expenditure budgets for the General Fund for the
expenditure of donations previously received.
Detail for Revenues:
101-36230.00 Donations $9,660.41
Total Revenues $9,660.41
Detail for Expenditures:
101-42110-01-208.02 Equip Donations/Forfeitures $9,660.41
Total Expenditures $9,660.41
RECOMMENDATION
Staff recommends that the City Council amend the 2021 General Fund budget by resolution for donation
items that the Council had previously authorized covering expenditures made during the fourth quarter of
2021.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2022 - 03
A RESOLUTION APPROVING THE AMENDMENT OF
CERTAIN 2021 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 2021
General Fund Operating Budget, the total which are as follows:
1. General operating revenues, the total which reflects an increase of $9,660.41;
2. General operating expenditures, the total which reflects an increase of $9,660.41;
THEREFORE, BE IT RESOLVED that the City Council of the City of Rosemount,
hereby approves the amendment of the above listed budget items for the 2021 General Fund
Operating Budget
th
ADOPTED this 4 day of January, 2022, by the City Council of the City of Rosemount.
William H. Droste, Mayor
ATTEST:
Erin Fasbender, City Clerk
EXECUTIVE SUMMARY
City Council Meeting: November 1, 2021
AGENDA ITEM: Donation Acceptance – Police Equipment
Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.c.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to accept donation in the amount of $1400 from The
First State Bank of Rosemount to be utilized for wellness programming in our police
department
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Department. Expenditures from this account are only made after approval is received from the City
Council.
During the Leprechaun Day’s parade, The First State Bank of Rosemount sold hot dogs, chips, and
beverages with the intention of raising money to donate to the police department. The President of the
bank, Mark Toombs, and his staff have always been very supportive of the Department and recently
decided to launch an initiative to support their local law enforcement in light of what they have dealt with
over the last two years throughout the pandemic and civil unrest.
The Council is asked to accept the donation from The First State Bank in the amount of $1400. The
donation was made to the Rosemount Police to help cover expenses related to the wellness programming
and initiatives.
RECOMMENDATION
Staff recommends the acceptance of the donation and authorization of the expenditure for wellness
initiatives.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On October 1, 2021
Amount Received $ 1400
Purpose of Donation Wellness Programming and Initiatives
Account Number for
Donation 101-22222
Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 1400
To be Spent from Account 101-42110-01-208.02
Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Money to help cover expenses related to officer
wellness programming and initiatives.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 1400
Amend Expenditure Account 101-42110-01-208.02 $ 1400
The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 1400
Credit 101-36230.00 $ 1400
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: November 1, 2021
EXECUTIVE SUMMARY
City Council Meeting: November 16, 2021
AGENDA ITEM: Donation Acceptance and Expenditure –
Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.e.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt and expenditure of $3000 in
donations for the 2021 “Shop with a Cop” youth enrichment program.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the Police Department has partnered with local businesses and organizations to host a “Shop
with a Cop” event for local children in need of support around the holiday season. This youth enrichment
program is not only an excellent way to provide support, but it is also an excellent forum for education,
conversation, and engagement between our Department and the youth of our community.
A generous donation totaling $3000 was received from the American Legion Post 65.
The program takes referrals from local schools, churches, officers, and other community organizations to
identify the children who are facing financial difficulties, family tragedies, and other situations where they
could use some support.
RECOMMENDATION
Staff recommends Council approve the receipt and expenditure of the $3000 received for the Shop with a
Cop program.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On November 2021
Amount Received $ 3000
Purpose of Donation “Shop with a Cop” Community Program
Account Number for
Donation 101-22222
Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 3000
To be Spent from Account 101-42110-01-208.02
Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Pay for purchases at the “Shop with a Cop” community
engagement/youth enrichment event.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 3000.00
Amend Expenditure Account 101-42110-01-208.02 $ 3000.00
The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 3000.00
Credit 101-36230.00 $ 3000.00
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: 11/16/2021
EXECUTIVE SUMMARY
City Council Meeting: December 7, 2021
AGENDA ITEM: Donation Acceptance and Expenditure –
Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.h.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt and expenditure of $4,475.09 in
donations for the 2021 “Heroes and Helpers” youth enrichment program
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the police department has partnered with local businesses and organizations to host a “Shop
with a Cop” event for local children in need of support around the holiday season. This youth enrichment
program is not only an excellent way to provide support, but it is also an excellent forum for education,
conversation, and engagement between our Department and the youth of our community.
This year, staff from our Police and Fire Department joined forces with deputies from the Dakota County
Sheriff’s Office to bag groceries at Cub Foods. The Rosemount community stepped up generously to
provide $4,475.09 in donations during this event for the program.
On December 15, 2021, 27 kids will participate in the program after we received referrals from local
schools, churches, officers, and other community organizations.
RECOMMENDATION
Staff recommends Council approve the receipt and expenditure of the $4,475.09 received for the Heroes
and Helpers (formerly “Shop with a Cop”) program.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On November 23, 2021
Amount Received $ 4475.09
Purpose of Donation
Shop with a Cop” or “Heroes and Helpers” Community
Program
Account Number for
Donation 101-22222
Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 4475.09
To be Spent from Account 101-42110-01-208.02
Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Pay for purchases at the “Shop with a Cop” community
engagement/youth enrichment event.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 4475.09
Amend Expenditure Account 101-42110-01-208.02 $ 4475.09
The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 4475.09
Credit 101-36230.00 $ 4475.09
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: 12/7/2021
EXECUTIVE SUMMARY
City Council Meeting: December 21, 2021
AGENDA ITEM: Donation Acceptance and Expenditure –
Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.f.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt of a $285.32 donation from
Crown Rental to be used for training.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
In July of 2021, Crown Rental of Rosemount contacted the police department to make a donation and
asked that it be used for training with heavy equipment identification and investigation. The Department
and Crown Rental located a course that covered this specific faction and sent a detective to the course in
October of 2021.
RECOMMENDATION
Staff recommends Council approve the receipt $285.32 received from Crown Rental to reimburse for the
training in heavy equipment and investigation.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On December 7, 2021
Amount Received $ 285.32
Purpose of Donation
Pay for training in heavy equipment identification and
investigation
Account Number for
Donation 101-22222
Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 285.32
To be Spent from Account 101-42110-01-208.02
Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Pay for a training course in heavy equipment
identification and investigation.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 285.32
Amend Expenditure Account 101-42110-01-208.02 $ 285.32
The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 285.32
Credit 101-36230.00 $ 285.32
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: 12/21/2021
EXECUTIVE SUMMARY
City Council Meeting: December 21, 2021
AGENDA ITEM: Donation Acceptance and Expenditure –
Police Equipment Fund
AGENDA SECTION:
Consent
PREPARED BY: Mikael Dahlstrom, Chief of Police AGENDA NO. 6.g.
ATTACHMENTS: Worksheet APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the receipt and expenditure of $500 in
donations for the 2021 “Heroes and Helpers” youth enrichment program.
BACKGROUND
The Police Equipment Fund has been set up for the purpose of receiving donations that are designated for
the Police Department. Expenditures from this account are only made after approval is received from the
City Council.
Since 2015, the police department has partnered with local businesses and organizations to host a “Shop
with a Cop” event for local children in need of support around the holiday season. This youth enrichment
program is not only an excellent way to provide support, but it is also an excellent forum for education,
conversation, and engagement between our Department and the youth of our community.
Recently, two donations were made to support this program. A $300 donation was made from a
Rosemount resident and a $200 donation was made by the Rosemount chapter of Beyond the Yellow
Ribbon.
This year, 27 kids will participate in the program after we received referrals from local schools, churches,
officers, and other community organizations.
RECOMMENDATION
Staff recommends Council approve the receipt and expenditure of the $500 received for the Shop with a
Cop program.
CITY OF ROSEMOUNT
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received On December 9, 2021
Amount Received $ 500
Purpose of Donation
Pay for training in heavy equipment identification and
investigation
Account Number for
Donation 101-22222
Must be Liability # Assigned for Each Individual Department)
EXPENDITURE OF DONATION
Amount to be Spent $ 500
To be Spent from Account 101-42110-01-208.02
Must be Expenditure # Corresponding to Individual Department)
Purpose of Expenditure: Pay for a training course in heavy equipment
identification and investigation.
AMENDMENT OF BUDGETS
Amend Donation Revenue Account 101-36230.00 $ 500
Amend Expenditure Account 101-42110-01-208.02 $ 500
The Two Dollar Amounts Must be the Same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit (Donation Liability #) 101-22222 $ 500
Credit 101-36230.00 $ 500
Journal entry to reduce deferred donation revenue account and
increase donation revenue account to actual per City Council action
on: 12/21/2021