HomeMy WebLinkAbout4.c. Technology Purchase Rules Recommendations
EXECUTIVE
SUMMARY
Technology Task Force Meeting: January 12, 2022
AGENDA ITEM: Technology Purchase Rules
Recommendations
AGENDA SECTION:
Old Business
PREPARED BY: Aaron Menza, GIS Coordinator AGENDA NO. 4.c.
ATTACHMENTS: None APPROVED BY: LJM
RECOMMENDED ACTION: Discussion Item Only
BACKGROUND
Since the November Technology Task Force meeting, members have been discussing the need for
guidelines to help guide City staff when considering the purchase of technology solutions. Some of the
guidelines discussed include:
• All technology solutions should solve a city need or lay the foundation to enable the city
vision/strategy, i.e. solutions should not be implemented merely because the technology is new
or “cool”.
• All technology solutions should be evaluated based on fit for purpose, security and privacy,
efficiency, providing a new service or capability, and cost.
• All technology solutions should consider both the up-front costs and the long-term support
and maintenance costs.
• Any technology solution involving a 3rd party supplier should have multiple suppliers bid so we
can ensure the best supplier is selected based on city requirements.
• Any technology solution requiring the city to enter into a multi-year commitment should be
evaluated to understand the pros and cons of such a commitment and have clear exit criteria.
• All technology solutions should be able to scale up or down based on demand with costs that
are expected to scale accordingly.
RECOMMENDATION
Discussion Item Only.