HomeMy WebLinkAbout6.f. Amendment to the 2022 Fee and Fees Policy – Parks and RecreationEXECUTIVE SUMMARY
Ci ty Council Regular Meeting: January 18, 2022
AG ENDA ITEM: Amendment to the 2022 Fee and Fees
Policy – Parks and Recreation
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.f.
ATTACHMENTS: Resolution and Proposed Rate Changes APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve a resolution to amend the 2022 Fees and
Fee Policy to change rates for the Rosemount Community, Rosemount Arena and Steeple
Center
BACKGROUND
The Parks and Recreation Department is requesting the City Council to consider amending the 2022 Fees
and Fee Policy to allow for some rate changes and language updates to the Rosemount Community
Center, Rosemount Arena, and Steeple Center portion of the policy. After reviewing the recent changes to
the fees policy, staff from the Parks and Recreation Department identified additional changes that should
be made.
Attached are the proposed updates that staff are requesting the City Council to consider.
RECOMMENDATION
Staff is recommending the City approve a resolution to amend the 2022 Fees and Fee Policy to change
various rates as provided by staff for the Rosemount Community, Rosemount Arena and Steeple Center.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2022 - 06
A RESOLUTIO N AMENDING RESOLUTION 2021 – 102 A RESOLUTION SETTING THE
2022 SCHEDULE OF RATES AND FEES
WHEREAS, the City of Rosemount has reviewed the 2022 Schedule of Fees and Rates and
recognizes the need to amend certain rates and fees for 2022; and
WHEREAS, the City of Rosemount has found the need to amend certain Parks & Recreation
Department fees as outlined in the 2022 fee schedule attachment.
THEREFORE, NOW BE IT RESOLVED by the City Council of the City of Rosemount that it
adopts the attachment amending Parks & Recreation Department Fees.
ADOPTED this 18th day of January, 2022, by the City Council of the City of Rosemount.
______________________________
William H. Droste, Mayor
ATTEST:
_____________________________________
Erin Fasbender, City Clerk
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PARKS AND RECREATION FEES
I. COMMUNITY CENTER, ARENA, AND FACILITIES
A. Definitions
1.City Groups, Organizations, or Activities (City sponsored activities.)
Includes Rosemount Halloween Festivity, Leprechaun Days, and Shamrock
Awards Banquet.
2.Civic and Non-Profit Groups
Includes civic organizations, political groups, churches, athletic associations,
fraternal groups, charitable groups, and character building organizations devoted to
social, educational, recreational and civic development or other like purposes.
3.Commercial Groups
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4.Governmental Agencies
Includes county, state, federal, and special tax districts serving Rosemount
residents.
5.Non-Resident Groups
Includes groups having more than one-half of their members not living within the
Rosemount City limits.
6.Resident
Any person who maintains a residential address in the City of Rosemount.
7.Resident Groups
Includes groups having more than one-half of their members living within the
Rosemount City limits.
8.School District #196
Includes all directly related school activities including curricular, co-curricular,
extracurricular and all directly controlled school organizations; including
Community Education.
9.Resident Athletic Groups
Includes RAAA and RAHA.
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B. Priority for Scheduling Facilities
1.Purpose
Due to the large number of organizations that request Community Center facilities,
the City Council has deemed it necessary to group by activity these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2.Priority of Users
a.National Guard
b.Rosemount Parks and Recreation programs
c.Community events
d.All others
3.Permits and Rental Agreements
Uses may be determined by permit, contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1.Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities, type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recreation Commission. The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Commission. Under supervision of the Parks and Recreation Director, the
management staff at the Community Center would have the ability to negotiate for
last minute rentals, long term rentals, and special events in order to maximize use of
the Community Center. Staff would provide quarterly exception reports.
2.Fee Class of Users
Class 1:City sponsored activities
Class 2:Residents, resident civic, resident non-profit groups, ISD 196 schools,
other Rosemount schools, and resident commercial groups.
Class 3:Non-residents, non-resident civic, non-resident non-profit groups, and
other governmental agencies, and non-resident commercial groups.
3.Fees
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a. Auditorium
Auditorium alone:*
FEE CLASS HOURLY RATE 8 HOURS OR MORE
Class 1 No fee for City sponsored events.
Class 2 $53 per hour $366
Class 3 $68 per hour $525
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $892 900 $788 800 $420 400
Class 3 $1,2601,250 $1,155 1,150 $683 700
*A fee + tax will be assessed if using audio-visual equipment other than microphones and standard
lighting. (see 3 e. for Audio Visual Equipment fees)
** Add $158 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight.
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b. Banquet Room
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $787 800 $ 683 700 $368 400
Class 3 $998 1,000 $893 900 $420 450
Class 2/3 Holidays Additional $500
** Add $150 $80for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than
midnight.
c. Classrooms 204 - 215
FEE CLASS PER CLASSROOM
Class 1 No fee for City sponsored events.
Class 2 $267 per 3 hours per Classroom
Class 3 $323 per 3 hours per Classroom
Class room 221
Class 1 No Fee
Class 2 $42 first 3 hour block
Class 3 $48 first 3 hour block
Regular use of the Classrooms:
The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availability, Rosemount Community Center Staff will
coordinate the free meeting space to best accommodate multiple users. An organization can
reserve up to one year in advance of the reservation period, and is charged a non-refundable $26
reservation fee. An additional fee may be assessed relating to cleaning and setup costs.
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d. Gymnasium
FEE CLASS HOURLY FULL DAY
Class 1 No fee for City sponsored events.
Class 2 $37 + tax per hour $210 + tax
Class 3 $58 + tax per hour $420 + tax
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of $21 per hour of use.
e. Audio Visual Equipment
Easels, paper and markers may be rented for $16 + tax per use. (Easels are free of charge if no
paper and markers are requested.) . There is no charge for use of microphones and lecterns. A
portable LCD projector may be rented for $105 + tax per use, subject to availability. A sound box
may be rented for $11.00 +tax per use.
f. Arena
Prime Time Ice $225 + tax per hour (During Prime Season)
Non Prime Time Ice $145 + tax per hour (During Prime Season)
Spring/Summer Ice $145 + tax per hour
Prime Ice Season: January, February, 2nd Sunday in March, September, October, November and
December
Spring/Summer Ice Season: 2nd Sunday in March, April, May, June, July and August
Prime Time Rental Hours: Monday – Sunday 5:0030 a.m. – 10:00 p.m.
Non-Prime Rental Hours: Monday – Sunday 10:00 p.m. – 5:0030 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
DELATE ALL AND RUN AS P&R
PROGRAMS
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The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows:
1. Community Center sponsored programs (Open Skating, Learn to Skate, events, etc.)
2. Rosemount High School Girls and Boys Hockey games and practices, based on limits
mutually agreed upon. Schedule request are due by May 1st.,revisions due by May 31st
3.Rosemount Area Hockey Association. Schedule provided by May 15thJune 1st,, revisions due by
July 31st
4.Signed Ice contract is due no later than August 7th each year, after August 7th RAHA will be
required to purchase all ice hours in signed contract.
1st.
45. Other hockey associations or organizations requesting 200 or more hours per year.
After the above groups have been scheduled consecutively, ice time for secondary users (less than 200 hours per
year) will be scheduled on a first come, first served basis.
5. Cancellations: Cancellations will be subject to 50% of the rental fee.
4. Deposits
a. Specific to Banquet Room events, a damage deposit of $300 is required two weeks prior to
the event. As to the Auditorium and Gymnasium, depending on the type of event and group
size, a damage deposit of up to $300 may be added to rental charges. Pending the rental space
does not incur any damages; the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium, Banquet Room and Gymnasium, a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice Arena, a non-refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be
paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month’s ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed permit. The reservation
is not confirmed until both the signed permit and the fees are paid.
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