HomeMy WebLinkAbout3.a. 20220112 Minutes
TECHNOLOGY TASK FORCE
REGULAR MEETING MINUTES
January 12, 2022
CALL TO ORDER
Pursuant to due call and notice thereof the meeting of the Technology Task Force of the City of
Rosemount was called to order on January 12, 2022 at 6:38 p.m. in the City Hall Conference Room.
Attendees included Task Force Members: Furhath Arnob, Steve Thoennes, Robert Kidwell, and
Mike Cahn
Task Force Members not in attendance: Mohammad Khan, Samuel Mwangi, Jeff Feeder, and Tim
Bornholdt
Staff present included the following;
GIS Coordinator Aaron Menza
City Administrator Logan Martin
City Council present included the following;
Councilmember Jeff Weisensel (Remote)
ADDITIONS OR CORRECTIONS TO AGENDA
Taskforce member Arnob asked to add an agenda item regarding transitioning the task force into a
permanent City Commission.
APPROVAL OF MINUTES
Motion by Cahn Second by Arnob
Motion to approve the minutes of the November 13, 2021 Technology Task Force
meeting.
Ayes: 4
Nays: 0. Motion carried.
PRESENTATIONS
None
NEW BUSINESS
None
OLD BUSINESS
4.a Electric Vehicle Charging Station Policy Recommendations
Taskforce members have developed a draft recommendation to encourage the construction of
electric vehicle charging stations. The focus of the recommendation is on encouraging construction
at new apartment buildings, new commercial developments, and city-owned buildings/facilities.
TECHNOLOGY TASK FORCE
REGULAR MEETING MINUTES
January 12, 2022
Councilmember Weisensel suggested the task force attend a City Council work session to present
the recommendation and to receive feedback on it. City Administrator Martin agreed to add the
st
task force to the agenda for the February 1 City Council work session.
4.b Network Security Recommendations
Taskforce members held a discussion regarding City network security concerns such as ransomware,
disaster recovery, virus scanning, etc.
Taskforce member Thoennes questioned if there should be an additional security audit performed
on City systems annually. Thoennes is going to gather a list of questions and concerns to be shared
with City Information Technology staff.
4.c Technology Purchase Rules Recommendations
Taskforce members have developed a check list of items that should be considered when City staff
is considering the purchase of new software. The check list is designed to help staff determine if the
new software is fiscally responsible, determine if there is any redundancy in the new software
compared to existing software, and to determine if the long-term maintenance of the software is
feasible with existing City staff.
Taskforce member Thoennes is going to provide the check list with the City’s internal technology
work group for review and for consideration for implementation as an internal City policy.
4.d Technology Task Force Transition to Commission
Taskforce members held a discussion about whether the task force should be transitioned into a
permanent City Commission. The group discussed the key differences between a taskforce and a
commission including quorums, by-laws, terms, and attendance.
Councilmember Weisensel suggested City Council would likely take up the issue at the end of 2022,
after the task force’s initial two years of existence. He encouraged the taskforce to continue to bring
recommendations to City Council as way to demonstrate the need for a permanent technology
commission and asked the group to consider what a technology commission would be responsible
for in the future.
OTHER UPDATES
GIS Coordinator Menza provided a brief update on his findings regarding developing a technology
base inventory and will share his findings with the group for consideration at the February 2022
Technology Task Force meeting.
TECHNOLOGY TASK FORCE
REGULAR MEETING MINUTES
January 12, 2022
ADJOURNMENT
Motion by Arnob Second by Kidwell
Motion to adjourn 7:59 pm
Ayes: 4
Nays: 0. Motion carried.
Next Task Force Meeting February 9, 2022.
Respectfully submitted,
Aaron Menza
GIS Coordinator