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Home My WebLink About20220209 TTF PACKEThttp://rs-img.ci.rosemount.mn.us/weblink8/DocView.aspx?id=347xxx AGENDA Technology Taskforce Wednesday, February 9, 2022 6:30 p.m. Virtual via Zoom Members of the public can attend via Zoom by using the following link or dialing in https://us02web.zoom.us/j/87215780064 or 312 626 6799 Webinar ID: 872 1578 0064 1. CALL TO ORDER (6:30) 2. ADDITIONS OR CORRECTIONS TO AGENDA (6:30) 3. APPROVAL OF MINUTES (6:35) a. January 12, 2022 Regular Meeting Minutes 4. OLD BUSINESS (6:40) a. EV Charging Stations/Work Session Follow-Up b. Technology Base Inventory 5. OTHER UPDATES (7:45) 6. ADJOURNMENT (8:00) TECHNOLOGY TASK FORCE REGULAR MEETING MINUTES January 12, 2022 CALL TO ORDER Pursuant to due call and notice thereof the meeting of the Technology Task Force of the City of Rosemount was called to order on January 12, 2022 at 6:38 p.m. in the City Hall Conference Room. Attendees included Task Force Members: Furhath Arnob, Steve Thoennes, Robert Kidwell, and Mike Cahn Task Force Members not in attendance: Mohammad Khan, Samuel Mwangi, Jeff Feeder, and Tim Bornholdt Staff present included the following; • GIS Coordinator Aaron Menza • City Administrator Logan Martin City Council present included the following; • Councilmember Jeff Weisensel (Remote) ADDITIONS OR CORRECTIONS TO AGENDA Taskforce member Arnob asked to add an agenda item regarding transitioning the task force into a permanent City Commission. APPROVAL OF MINUTES Motion by Cahn Second by Arnob Motion to approve the minutes of the November 13, 2021 Technology Task Force meeting. Ayes: 4 Nays: 0. Motion carried. PRESENTATIONS None NEW BUSINESS None OLD BUSINESS 4.a Electric Vehicle Charging Station Policy Recommendations Taskforce members have developed a draft recommendation to encourage the construction of electric vehicle charging stations. The focus of the recommendation is on encouraging construction at new apartment buildings, new commercial developments, and city-owned buildings/facilities. TECHNOLOGY TASK FORCE REGULAR MEETING MINUTES January 12, 2022 Councilmember Weisensel suggested the task force attend a City Council work session to present the recommendation and to receive feedback on it. City Administrator Martin agreed to add the task force to the agenda for the February 1st City Council work session. 4.b Network Security Recommendations Taskforce members held a discussion regarding City network security concerns such as ransomware, disaster recovery, virus scanning, etc. Taskforce member Thoennes questioned if there should be an additional security audit performed on City systems annually. Thoennes is going to gather a list of questions and concerns to be shared with City Information Technology staff. 4.c Technology Purchase Rules Recommendations Taskforce members have developed a check list of items that should be considered when City staff is considering the purchase of new software. The check list is designed to help staff determine if the new software is fiscally responsible, determine if there is any redundancy in the new software compared to existing software, and to determine if the long-term maintenance of the software is feasible with existing City staff. Taskforce member Thoennes is going to provide the check list with the City’s internal technology work group for review and for consideration for implementation as an internal City policy. 4.d Technology Task Force Transition to Commission Taskforce members held a discussion about whether the task force should be transitioned into a permanent City Commission. The group discussed the key differences between a taskforce and a commission including quorums, by-laws, terms, and attendance. Councilmember Weisensel suggested City Council would likely take up the issue at the end of 2022, after the task force’s initial two years of existence. He encouraged the taskforce to continue to bring recommendations to City Council as way to demonstrate the need for a permanent technology commission and asked the group to consider what a technology commission would be responsible for in the future. OTHER UPDATES GIS Coordinator Menza provided a brief update on his findings regarding developing a technology base inventory and will share his findings with the group for consideration at the February 2022 Technology Task Force meeting. TECHNOLOGY TASK FORCE REGULAR MEETING MINUTES January 12, 2022 ADJOURNMENT Motion by Arnob Second by Kidwell Motion to adjourn 7:59 pm Ayes: 4 Nays: 0. Motion carried. Next Task Force Meeting February 9, 2022. Respectfully submitted, Aaron Menza GIS Coordinator EXECUTIVE SUMMARY Technology Task Force Meeting: February 9, 2022 AGENDA ITEM: EV Charging Stations/Work Session Follow-Up AGENDA SECTION: Old Business PREPARED BY: Aaron Menza, GIS Coordinator AGENDA NO. 4.a. ATTACHMENTS: None APPROVED BY: LJM RECOMMENDED ACTION: Discussion Item Only BACKGROUND The Technology Task Force presented a recommendation to encourage construction of electric vehicle charging stations to the City Council at its January 31, 2022 work session. Council provided feedback on the recommendation to allow the task force to make updates. RECOMMENDATION Discussion Item Only EXECUTIVE SUMMARY Technology Task Force Meeting: February 9, 2022 AGENDA ITEM: Technology Base Inventory AGENDA SECTION: Old Business PREPARED BY: Aaron Menza, GIS Coordinator AGENDA NO. 4.b. ATTACHMENTS: None APPROVED BY: LJM RECOMMENDED ACTION: Discussion Item Only BACKGROUND At its November 10, 2021 meeting, the Technology Task Force heard a presentation from HR Green regarding current SMART City trends. It was advised that the City pursues a technology base inventory prior to pursing further SMART initiatives. A technology base inventory identifies internal technology assets, private provider assets, public entity assets, and local policies and ordinances. HR Green staff has since provided the task force with guidance and recommendations on how to begin the process. RECOMMENDATION Discussion Item Only.