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Home My WebLink About6.l. Approve Plans and Specifications and Authorize Advertisement for Bids for the 2022 Street Improvement Project, City Project 2022-01\\rsm-file\common\city clerk\agenda items\approved items\6.l. approve plans and specifications and authorize advertisement for bids for the 2022 street improvement project, city project 2022-01.docx EXECUTIVE SUMMARY City Council Meeting: January 31, 2022 AGENDA ITEM: Approve Plans and Specifications and Authorize Advertisement for Bids for the 2022 Street Improvement Project, City Project 2022-01 AGENDA SECTION: Consent PREPARED BY: Brian Erickson, PE, City Engineer AGENDA NO. 6.l. ATTACHMENTS: Resolution, Location Map APPROVED BY: LJM RECOMMENDED ACTIONS: Adopt a Resolution Receiving the Plans and Specifications and Authorizing the Advertisement for Bids for the 2022 Street Improvement Project, City Project 2022-01 BACKGROUND The 2022 Street Improvement Project, City Project 2022-01, is proposed to consist of a pavement rehabilitation on the following streets: • Biscayne Avenue West between 130th Street West and the end of pavement, approximately 2,670 feet north • 126th Street West between Biscayne Avenue West and Bacardi Avenue West • Danbury Way between McAndrews Road (CSAH 38) and the Rosemount City Limit • Chinchilla Avenue between McAndrews Road (CSAH 38) and the southern cul-de-sac • 127th Court West between Chinchilla Avenue and the cul-de-sac In addition, storm sewer work will be performed as needed to establish proper drainage with in the project corridor. DISCUSSION On August 2, 2021 the Council approved a contract for engineering services with WSB & Associates (WSB) for 2022 Street Improvement Project, City Project 2022-01. WSB authored a report on the feasibility of this project which provided detailed information regarding the proposed work and existing conditions. The report found this project, as proposed, to be feasible, cost effective, and necessary. On October 28, 2021, staff hosted an open house for property owners to address questions and comments regarding the project. Generally, the residents were supportive of the project. Comments concerned assessments, construction scope, access during construction and some minor drainage issues. On November 16, 2021, the Council accepted the Feasibility Report and called for the Public Improvement Hearing for the 2022 Street Improvement Project, City Project 2022-01, which is a necessary step under the Minnesota Statutes Chapter 429. On December 7, 2021, City Council held a public hearing regarding the proposed improvements and heard comments regarding the project. Additionally, the City Council passed a resolution authorizing the preparation of plans and specifications. 2 Cost and Funding The Feasibility Report prepared an initial estimate for the project cost. During design the estimate was refined, and the table below shows the updated amount along with the estimate from the Feasibility Report. This project is scheduled in the 2021-2030 CIP and will be funded by a combination of Street CIP funds, Storm Utility funds, and special assessments of benefitting properties. The following table shows the anticipated funding breakdown by funding type. Once bids are received the breakdown will be recalculated based on the actual bid prices. The final engineer’s estimate is lower than the estimate at Feasibility Report timeframe primarily due to the removal of storm sewer work on Area 1. The consultant investigated the crossing and it was determined the replacement was not needed. During design the potential to add ‘ribbon’ curb was provided as an additive alternate bid item. Once bids are received staff will review the costs and make a recommendation to City Council. Staff recommends that the project be advertised for bid and will provide award recommendations regarding the ribbon curb at that time. SCHEDULE Should the Council approve this resolution, the proposed project schedule is shown below. Items marked “CC” will require City Council approval in order to move forward. CC Award Engineering Services Contract & Order Feasibility Report August 2, 2021 Work Item Feasibility Report Engineer's Estimate Surface Improvements 616,800$ 569,481$ Curb Improvments 223,100$ 244,289$ Storm Sewer Improvments*76,800$ NA Subtotal Area 1 916,700$ 813,770$ Surface Improvements 296,300$ 298,355$ Curb Improvments 72,700$ 78,238$ Storm Sewer Improvments 37,300$ 51,260$ Subtotal Area 2 406,300$ 427,853$ Surface Improvements 270,300$ 289,230$ Storm Sewer Improvments 129,100$ 89,736$ Subtotal Area 2 399,400$ 378,966$ 1,722,400$ 1,620,588$ Area 3 - Danbury Way TOTAL PROJECT COST 2022 Street Improvement Project (2022-01) - Total Project Cost Area 1 - Biscayne Ave/126th St Area 2 - Chinchilla Ave/127th Ct Fund Amount Street CIP 769,200$ Special Assessments 710,600$ Storm Utility 243,200$ TOTAL PROJECT FUNDING 1,723,000$ 2022 Street Improvement Project Total Funding 3 Public Open House October 28, 2021 CC Receive Feasibility Report and Set Improvement Hearing November 16, 2021 CC Improvement Hearing, Order Improvement and December 7, 2021 Authorize Preparation of Plans & Specs CC Approve Plans & Specs and Order Advertisement for Bid January 31, 2022 Bid Opening March 3, 2022 CC Award Contract and Call Assessment Hearing March 15, 2022 Public Open House April 2022 CC Assessment Hearing April 19, 2022 Construction Start Summer 2022 Substantial Completion Fall 2022 RECOMMENDATION Staff recommends Council adoption of the attached resolution receiving the plans and specifications and authorizing the advertisement for bids for the 2022 Street Improvement Project, City Project 2022-01. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2022 – 11 A RESOLUTION RECEIVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR 2022 STREET IMPROVEMENT PROJECT, CITY PROJECT 2022-01 WHEREAS, the City Council of the City of Rosemount has ordered the preparation of plans and specifications for 2022 Street Improvement Project, City Project 2022-01, and such plans and specifications have been presented to this Council for approval: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota: 1. Such plans and specifications are hereby approved and ordered placed on file in the office of the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official City newspaper and the Finance and Commerce an advertisement for bids upon the making of such improvements under such approved plans and specifications for City Project 2022-01. 3. The advertisement shall be published in each of said publications at least once not less than three (3) weeks before the date set for opening bids, specifying the work to be done, stating the bids will be opened via virtual meeting on March 3, 2022 at 10:00 a.m., and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the City Clerk for five (5%) percent of the amount of such bid. 4. Such advertisement for bids is hereby authorized by the Council. ADOPTED this 31st day of January, 2022. William H. Droste, Mayor ATTEST: Erin Fasbender, City Clerk BENGALAVE130TH ST W 130THWAYBACARDI AVE1 2 8 T HSTWBISCAYNEAVE126THSTW Document Path: K:\018751-000\GIS\Maps\2022StreetReconProject\2022StreetReconProjectPRO\Figure2_ProjectLocation Date Saved: 8/25/2021¯ 1 inch = 400 feet 0 400 FeetPavement Reclamation and Overlay Rosemount, MN 2022 Street Reconstruction Project Project Location Parcel Boundary MCANDREWSRD DA N UBELNCHINCHILLAAVEEVERMOORPK W Y CAN A D A C T COBBLESTONECT D RUMCLIFFEWAYDANUBE CT131STST WCOBBLESTONELNDRUMCLIFF E CI RDRUMCLIFFECT 127TH CT W CROLLY PATH120TH ST W CHINCHILLACTCHA R L S T O N WAYCOFFEE TRLSHANNONPKWYDANB U R Y W A Y Document Path: K:\018751-000\GIS\Maps\2022StreetReconProject\2022StreetReconProjectPRO\Figure3_ProjectLocation Date Saved: 8/25/2021¯ 1 inch = 750 feet 0 750 FeetPavement Reclamation and Overlay Rosemount, MN 2022 Street Reconstruction Project Project Location City Boundary Parcel BoundaryDANBURY WAY