HomeMy WebLinkAbout6.g. Accept Quotes & Authorize Work - Well No. 7 Electrical & Controls Upgrades
EXECUTIVE SUMMARY
City Council Regular Meeting March 15, 2022
AGENDA ITEM: Accept Quotes & Authorize Work – Well
AGENDA SECTION:
No. 7 Electrical & Control Systems
Consent
Upgrades
PREPARED BY: Nick Egger, P.E., Public Works Director AGENDA NO. 6.g.
ATTACHMENTS: Letter of Recommendation & Quote
APPROVED BY: LJM
Summary from WSB & Associates
RECOMMENDED ACTION: Approve Quotes & Authorize Work
BACKGROUND
The City recently solicited quotes from electrical contractors for performing electrical control system
component replacements and upgrades at Well No. 7. Existing equipment is nearing the end of its
reliably useful lifespan and is also obsolete, with some of the components no longer being available to
provide direct replacements. Additionally, a variable frequency drive will be added during the project
work. A VFD controls the flow of electricity to the well pump motor in a way that allows it to speed up
and down in a variable manner, thereby reducing overall electrical consumption and wear and tear on the
motor.
Three quotes were received:
Master Electric: $42,790
Premier Electric: $67,400
Kilmer Electric: $68,030
Although Master Electric’s quote was the lowest, after careful review, it was determined that their
submittal was incomplete and lacked sufficient detail to be considered fully responsive per the
instructions in the solicitation package. Additionally, in consultation with our project scope development
consultants at WSB, both Premier’s and Kilmer’s are an accurate representation of real market conditions.
Both of these firms did provide all requested details and followed the instructions from the solicitation
package accurately. Therefore, staff’s recommendation is to proceed with Premier Electric for conducting
the work.
The work is anticipated to start in spring and we are hopeful it can be completed by early summer to
preserve Well No. 7’s ability to provide pumping capacity as summer seasonal water demand increases.
If it becomes apparent that it is prudent to delay work so as not to interfere with meeting summer season
al water demands, then this work will be completed in the fall.
RECOMMENDATION
Staff recommends the City Council formally accept the quotes and authorize work with Premier Electric
to perform electrical control system component replacements and upgrades at Well No. 7.
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K:\019327-000\Admin\Construction Admin\Bidding\Quotes Received\019327-000 LOR 020822.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM February 8, 2022
Mr. Chuck Jacobus, Public Works Supervisor
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
Re: Well No. 7 / Chippendale Tower Electrical Improvements
City of Rosemount, MN
WSB Project No. 019327-000
Dear Mr. Jacobus:
Quotes were received for the above-referenced project on Monday, January 24, 2022. Three
quotes were received as shown on the enclosed bid summary.
The successful bidder must be a “Responsible Contractor” as defined in Minnesota Statutes,
section 16C.285, subdivision 3. A Bidder must verify it meets the minimum criteria specified in
the statute by submitting the “Responsible Contractor Verification and Certification of
Compliance” form. A company owner or officer must sign the “Responsible Contractor Verification
and Certification of Compliance” form under oath verifying compliance with each of the minimum
criteria. The completed forms must be submitted with the Bid. In addition, a “responsive” bid
must include the following:
a. Completed Bid Form;
b. Non-Collusion Affidavit; and
c. Responsible Contractor Verification and Certification of Compliance Form.
When submitting their bid, Master Electric only submitted a quote sheet. They did not include the
bid form, Non-Collusion Affidavit or Responsible Contractor Verification and Certification of
Compliance as required in Article 9 of the bid form. These forms were necessary to qualify as a
responsible bid. Master Electric is not considered a responsible contractor and did not submit a
responsive bid as defined above. Therefore, the acceptable low bid was submitted by Premier
Electric, Brooklyn Park, Minnesota in the amount of $67,400.00
We recommend that the City Council consider these bids and award a contract in the amount of
$67,400.00 to Premier Electric based on the results of the bids received.
Sincerely,
WSB
Ryan Kotta, PE
Sr. Water/Wastewater Engineer
Attachments
cc: Greg Johnson, WSB
kkp
PROJECT:
City of Rosemount, MN
WSB Project No. 019327-000
Quotes Received : Monday, January 24, 2022, by 1:00 pm
Contractor Lump Sum Bid
1 Master Electric $42,790.00
2 Premier Electric $67,400.00
3 Killmer Electirc Company, Inc.$68,030.00
Denotes corrected figure
Ryan Kotta, PE Project Manager
BID TABULATION SUMMARY
I hereby certify that this is a true and correct tabulation of the quotes as received on January 24, 2022.
Well No. 7 / Chippendale Tower Electrical Improvements
K:\019327-000\Admin\Construction Admin\Bidding\Quotes Received\019327-000 Bid Tab Summary 020822