HomeMy WebLinkAbout6.d. Service Agreement – Rosemount Area Arts Council (RAAC)
EXECUTIVE SUMMARY
City Council Regular Meeting: April 19, 2022
AGENDA ITEM: Service Agreement – Rosemount Area AGENDA SECTION:
Arts Council (RAAC) Consent
PREPARED BY: Dan Schultz, Parks and Recreation
AGENDA NO. 6.d.
Director
ATTACHMENTS: Proposed 2022 Service Agreement APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the 2022 Service Agreement with the
Rosemount Area Arts Council (RAAC).
BACKGROUND
The 2021 service agreement with RAAC has come to an end. As in past service agreements with RAAC,
the agreement outlines the variety of arts and cultural programs and activities offered to the public by
RAAC. In return for their programming and event planning efforts, RAAC receives rent-free use of City
facilities based on City policies for RAAC sponsored activities as outlined in the service agreement. The
service agreement also includes language that allows RAAC space in the Parks and Recreation Department
activities brochures.
RECOMMENDATION
Staff is recommending that the City Council consider entering into the 2022 Service Agreement with
RAAC.
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND THE ROSEMOUNT AREA ARTS COUNCIL
THIS AGREEMENT is made the ______ day of April 2022 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as “City”) and
the Rosemount Area Arts Council, a Minnesota Non- Profit 501(c)(3) (hereinafter referred to as “RAAC”);
WITNESSETH:
WHEREAS, for the past several years RAAC has sponsored or co-sponsored a variety of
community arts and cultural activities (that have included Art Blast, Author Readings, Christmas at the
Steeple Center, Photo Contest, Theatrical Productions and other art events for the benefit of the residents of
Rosemount and surrounding areas regardless of race, ethnicity, sexual identity, age, social, financial, and
physical and mental abilities; and
WHEREAS, the city council of the City has determined that it is in the best interest of the City and
its citizens to promote the City and its businesses and to provide arts and cultural opportunities for its
residents and contributing to the economy of the City by entering into an agreement with the RAAC to
conduct community arts and cultural activities and to provide volunteer services at the Steeple Center and
Central Park Amphitheater in 2022;
WHEREAS, the Rosemount Area Arts Council will from time to time make permanent donations
of capital enhancements to the Steeple Center with agreement of the City;
NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements
hereinafter set forth, it is agreed as follows:
1. The Rosemount Area Arts Council will organize and conduct, in cooperation with the city
staff, arts and cultural activities listed in attachment A, and other similar events and
activities, which shall be conducted on various dates and in various locations, on dates to be
agreed upon by RAAC and the staff from the Parks and Recreation Department, in
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accordance with practices and standards of other activities conducted in past years. RAAC
shall be given first preference in reserving permits for use of the facilities after all City
events are permitted. Services shall include the recruitment, selection, training, and
managing of volunteers and independent contractors as are necessary to conduct the RAAC
sponsored arts activities, and shall include but not be limited to:
a. advertising and promotions including the design, production and distribution of flyers,
posters, and the development and installation of signs and banners; and
b. securing all necessary governmental permits and seeking approval of other required
City action; and
c. soliciting financial support from individuals, businesses and organizations including
sponsorships of certain events and grants; and
2. RAAC will undertake the work of this agreement as an independent contractor, and RAAC
officers, volunteers, independent contractors, and agents shall not be deemed agents or
employees
of the City for any purposes including, but not limited to, income tax withholding, workers’
compensation and unemployment compensation.
3. RAAC will maintain liability insurance providing the following coverages: Commercial
general liability with personal injury limits of not less than $1,000,000 per occurrence and a
general aggregate limitation of not less than $2,000,000. The City of Rosemount will be
named as additional insured on all such policies and proof of insurance will be provided to
the City.
4. As consideration for the services provided by RAAC,
a. The City will allow RAAC access to recreational facilities owned and operated by the
City, at no cost to RAAC. RAAC will need to secure facility use permits and abide by
the policies set forth by the City for the use of said facilities.
b. The City will provide two pages at no cost to RAAC in the Parks and Recreation
Brochure. RAAC will also have the opportunity to pay for the design, production and
mailing costs of up to two additional pages in the Parks and Recreation brochure should
space be available.
c. RAAC will maintain the scheduling of exhibit space on both the first and second floors
of the Steeple Center, including the glass cabinet on the second floor, and will assure the
exhibits will be consistently updated for viewing by the public.
d. RAAC will be permitted to use promotional flags and banners at the Steeple Center and
Central Park at no charge as allowed by City ordinances.
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5. All services and activities conducted by RAAC shall be on a nondiscriminatory basis and in full
compliance with all state and federal civil and human rights laws, regulations and rulings.
6. Those possessing current peddlers/solicitors’ licenses cannot be part of the RAAC activities unless
they have registered with RAAC and have been approved by RAAC’s Board of Directors.
CITY OF ROSEMOUNT
By:_________________________________
William Droste, Mayor
By:_________________________________
Jessie Paque, Deputy City Clerk
ROSEMOUNT AREA ARTS COUNCIL
By:_________________________________
Chairperson
By:_________________________________
Treasurer
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