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HomeMy WebLinkAbout6.d. Service Agreement – Rosemount Area Arts Council (RAAC) EXECUTIVE SUMMARY City Council Regular Meeting: April 19, 2022 AGENDA ITEM: Service Agreement – Rosemount Area AGENDA SECTION: Arts Council (RAAC) Consent PREPARED BY: Dan Schultz, Parks and Recreation AGENDA NO. 6.d. Director ATTACHMENTS: Proposed 2022 Service Agreement APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the 2022 Service Agreement with the Rosemount Area Arts Council (RAAC). BACKGROUND The 2021 service agreement with RAAC has come to an end. As in past service agreements with RAAC, the agreement outlines the variety of arts and cultural programs and activities offered to the public by RAAC. In return for their programming and event planning efforts, RAAC receives rent-free use of City facilities based on City policies for RAAC sponsored activities as outlined in the service agreement. The service agreement also includes language that allows RAAC space in the Parks and Recreation Department activities brochures. RECOMMENDATION Staff is recommending that the City Council consider entering into the 2022 Service Agreement with RAAC. SERVICE AGREEMENT BETWEEN THE CITY OF ROSEMOUNT AND THE ROSEMOUNT AREA ARTS COUNCIL THIS AGREEMENT is made the ______ day of April 2022 by and between the City of Rosemount, a Minnesota municipal corporation (hereinafter referred to as “City”) and the Rosemount Area Arts Council, a Minnesota Non- Profit 501(c)(3) (hereinafter referred to as “RAAC”); WITNESSETH: WHEREAS, for the past several years RAAC has sponsored or co-sponsored a variety of community arts and cultural activities (that have included Art Blast, Author Readings, Christmas at the Steeple Center, Photo Contest, Theatrical Productions and other art events for the benefit of the residents of Rosemount and surrounding areas regardless of race, ethnicity, sexual identity, age, social, financial, and physical and mental abilities; and WHEREAS, the city council of the City has determined that it is in the best interest of the City and its citizens to promote the City and its businesses and to provide arts and cultural opportunities for its residents and contributing to the economy of the City by entering into an agreement with the RAAC to conduct community arts and cultural activities and to provide volunteer services at the Steeple Center and Central Park Amphitheater in 2022; WHEREAS, the Rosemount Area Arts Council will from time to time make permanent donations of capital enhancements to the Steeple Center with agreement of the City; NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements hereinafter set forth, it is agreed as follows: 1. The Rosemount Area Arts Council will organize and conduct, in cooperation with the city staff, arts and cultural activities listed in attachment A, and other similar events and activities, which shall be conducted on various dates and in various locations, on dates to be agreed upon by RAAC and the staff from the Parks and Recreation Department, in 1 accordance with practices and standards of other activities conducted in past years. RAAC shall be given first preference in reserving permits for use of the facilities after all City events are permitted. Services shall include the recruitment, selection, training, and managing of volunteers and independent contractors as are necessary to conduct the RAAC sponsored arts activities, and shall include but not be limited to: a. advertising and promotions including the design, production and distribution of flyers, posters, and the development and installation of signs and banners; and b. securing all necessary governmental permits and seeking approval of other required City action; and c. soliciting financial support from individuals, businesses and organizations including sponsorships of certain events and grants; and 2. RAAC will undertake the work of this agreement as an independent contractor, and RAAC officers, volunteers, independent contractors, and agents shall not be deemed agents or employees of the City for any purposes including, but not limited to, income tax withholding, workers’ compensation and unemployment compensation. 3. RAAC will maintain liability insurance providing the following coverages: Commercial general liability with personal injury limits of not less than $1,000,000 per occurrence and a general aggregate limitation of not less than $2,000,000. The City of Rosemount will be named as additional insured on all such policies and proof of insurance will be provided to the City. 4. As consideration for the services provided by RAAC, a. The City will allow RAAC access to recreational facilities owned and operated by the City, at no cost to RAAC. RAAC will need to secure facility use permits and abide by the policies set forth by the City for the use of said facilities. b. The City will provide two pages at no cost to RAAC in the Parks and Recreation Brochure. RAAC will also have the opportunity to pay for the design, production and mailing costs of up to two additional pages in the Parks and Recreation brochure should space be available. c. RAAC will maintain the scheduling of exhibit space on both the first and second floors of the Steeple Center, including the glass cabinet on the second floor, and will assure the exhibits will be consistently updated for viewing by the public. d. RAAC will be permitted to use promotional flags and banners at the Steeple Center and Central Park at no charge as allowed by City ordinances. 2 5. All services and activities conducted by RAAC shall be on a nondiscriminatory basis and in full compliance with all state and federal civil and human rights laws, regulations and rulings. 6. Those possessing current peddlers/solicitors’ licenses cannot be part of the RAAC activities unless they have registered with RAAC and have been approved by RAAC’s Board of Directors. CITY OF ROSEMOUNT By:_________________________________ William Droste, Mayor By:_________________________________ Jessie Paque, Deputy City Clerk ROSEMOUNT AREA ARTS COUNCIL By:_________________________________ Chairperson By:_________________________________ Treasurer 3 dancers. 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