HomeMy WebLinkAbout2. Oath of Office and Election of Chair and Vice-Chair
EXECUTIVE SUMMARY
Planning Commission Meeting Date: April 26, 2022
AGENDA ITEM: Oath of Office for New Commissioner AGENDA SECTION:
Oath of Office
PREPARED BY: Adam Kienberger, Director of Community
Development AGENDA NO. 2.
ATTACHMENTS: None. APPROVED BY: AK
RECOMMENDED ACTION: The Rosemount Mayor shall administer the Oath of Office to
Planning Commissioner Brenda Rivera.
ISSUE
Minnesota State Statute 358.05 requires that City officials, appointed or elected, must take and sign
an Oath of Office before transacting any business or exercising any privilege of office.
BACKGROUND
The City of Rosemount’s City Council appointed Brenda Rivera as new Planning Commissioner
effective April 5, 2022. Their term will expire March 31, 2025.
EXECUTIVE SUMMARY
Planning Commission Meeting: April 26, 2022
AGENDA ITEM: Election of Chairperson and Vice-
Chairperson
AGENDA SECTION:
Elections
PREPARED BY: Adam Kienberger, Community
Development Director AGENDA NO. 2.
ATTACHMENTS: None. APPROVED BY: AK
RECOMMENDED ACTION: Elect a new Chairperson and Vice-Chairperson.
SUMMARY
Each year, the Planning Commission is to elect a new Chairperson and Vice-Chairperson. Since it is only
done on an annual basis, the process for electing new positions is often unfamiliar especially if new
Commissioners have been appointed. Staff felt it would be helpful to provide the procedures to follow
when nominating and electing a new Chairperson and Vice-Chairperson.
DISCUSSION
Following is the procedure to conducting an election of a new position:
• The current Chairperson will begin by asking the Commission for nominations for the position of
Chairperson.
• Nominations do not require a “second.”
• After nominations are made, there should be a motion made to close the nominations.
• A second is necessary to close the nominations.
• The Commission needs to vote to close the nominations. Ayes/Nays are needed.
If only one nomination is made, the following motion could be used:
“Motion to elect ______ by unanimous consent to the position of Chairperson.”
• A second to the motion is necessary.
• Ayes/Nays are needed.
If more than one nomination is made:
• The current Chairperson will request a show of hands for each nominee and record the votes.
• Based upon the show of hands, a motion should be made by the Chairperson:
“Motion that _________ is elected to the position of Chairperson.”
• A second to the motion is necessary.
• Ayes/Nays are needed.
The process is then repeated for the position of Vice-Chairperson.
The newly elected Chairperson will preside over meetings beginning with the May 24, 2022, Planning
Commission meeting.
RECOMMENDATION
Follow the procedures above to elect a new Chairperson and Vice-Chairperson.