HomeMy WebLinkAbout6.e. Accept Proposal & Authorize Entry into Agreement - Assistant City Engineer & Development Review Serivces 1
EXECUTIVE SUMMARY
City Council Regular Meeting June 7, 2022
AGENDA ITEM: Accept Proposal & Authorize Entry into
Agreement with WSB & Associates for
Professional Services – Assistant City
Engineer and Development Review
AGENDA SECTION:
Consent
PREPARED BY: Nick Egger, P.E., Public Works Director AGENDA NO. 6.e.
ATTACHMENTS: WSB & Associates Professional
Services Agreement APPROVED BY: LJM
RECOMMENDED ACTION: Motion to Authorize Entry into Professional Services
Agreement with WSB & Associates for Assistant City Engineer Staff Coverage &
Development Review Services
BACKGROUND
The City continues to face rapid growth and development, with new projects coming in at a record rate.
The volume and breakneck pace of work has placed unprecedented demand on engineering staff for
processing new development project plans and applications while simultaneously attempting to maintain
proper attention towards ongoing development construction activity, Staff have been continuing to find
ourselves in a backlog of work items which are not getting the time or attention they deserve for us to
do our best work or to provide timely responses that meet our own internal expectations and the public’s
expectations. Staff is in need of additional embedded capacity and mid-level leadership who can share
additional load on a wide variety of items while also providing support to lower-level engineering staff.
Likewise, staff in other departments are in need of increased access when they face inquiries or problems
that are beyond their level of expertise.
Tim Hanson of WSB & Associates has been serving as the City’s part-time Assistant City Engineer since
the City’s full-time on-staff Assistant City Engineer left the position in early 2021. Presently, Tim has an
in-office presence at City Hall for two days a week, and provides approximately one additional day worth
of hours working remotely on development review tasks. Tim intends to wind down his career later in
the year, which presents a need to transition to replacement personnel over the course of the next several
months.
Attached is a proposal from WSB & Associates for a change to both the amount of availability they will
provide for the Assistant City Engineer role, as well as identifying individuals who will begin to assume
Tim’s workload responsibilities over time. The proposal increases the Assistant City Engineer weekly
office presence at City Hall to three days, with up to an additional day of remote service available, under
a monthly retainer arrangement. The monthly retainer fee for this service is $6,250, which is very
reasonable for the City. WSB will also continue to provide development review support to the City
outside of the retainer arrangement, at their standard staff rates for 2022, with those fees being charged
to the developer as required by City policy.
2
Ultimately, staff could be seeking to refill the Assistant City Engineer role with a permanent full-time city
employee to rebuild internal on-staff technical resources and return staff capacity in this role to earlier
levels, and therefore we anticipate utilizing the retainer arrangement with WSB until the role has been
filled.
RECOMMENDATION
Staff recommends the City Council accept the attached proposal and authorize the City’s entry into the
attached agreement with WSB & Associates.
Professional Services Agreement 08.01.16 Page 1
WSB & ASSOCIATES, INC.
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (the “Agreement”) is made as of the 31st day of May 2022, by and
between the City of Rosemount with an address of 2875 145th Street, Rosemount, Minnesota 55068
(“Client”), and WSB & Associates, Inc. dba WSB with offices located at 701 Xenia Avenue South, Suite
300, Minneapolis, Minnesota 55416 (“Consultant”).
Client and Consultant, for the consideration enumerated herein, do hereby agree as follows:
SECTION 1 / GENERAL CONTRACT TERMS
AND CONDITIONS
The General Contract Terms and Conditions shall
be as set forth in Exhibit A.
SECTION 2 / SCOPE OF WORK
The scope of work to be performed by Consultant
is set forth in Exhibit B. The work and services to
be performed hereunder and described in Exhibit
B shall be referred to herein and in the General
Contract Provisions as the “Project”.
SECTION 3 / COMPENSATION
The amount, method and timing for payment to
the Consultant shall be in accordance with Exhibit
C.
SECTION 4 / WORK SCHEDULE
The preliminary schedule of the work, if required,
is set forth in Exhibit B.
SECTION 5 / CLIENT RESPONSIBILITIES
The client responsibilities are set out in Exhibit F.
SECTION 6 / SPECIAL CONDITIONS
Special conditions, if any, are as set forth in
Exhibit G.
SECTION 7 / EXHIBITS
The following Exhibits are attached hereto and
made a part of this Agreement:
X Exhibit A General Contract Provisions
X Exhibit B Scope of Work
X Exhibit C Compensation
X Exhibit D Insurance Schedule
X Exhibit E Rate Schedule
X Exhibit F Client Responsibilities
Exhibit G Special Conditions
All references to the “Agreement” in this
Document and the Exhibits shall mean this
Agreement and all of the Exhibits as one
integrated Agreement.
SECTION 8 / ACCEPTANCE OF AGREEMENT
Upon written acceptance of this Agreement by
Client, Consultant shall commence the work. The
undersigned hereby accept the terms and
conditions of this agreement and Consultant is
hereby authorized to perform the services
described herein.
CLIENT: CITY OF ROSEMOUNT CONSULTANT: WSB & ASSOCIATES, INC.
dba WSB
ADDRESS: 2875 145TH STREET ADDRESS: 701 XENIA AVENUE SOUTH
ROSEMOUNT, MN 55068 SUITE 300
MINNEAPOLIS, MN 55416
BY: BY:
NAME: NAME:
TITLE: TITLE:
Exhibit A – General Contract Provisions 11.01.16.MN Page 1
WSB & ASSOCIATES, INC.
EXHIBIT A
GENERAL CONTRACT PROVISIONS
ARTICLE 1 – PERFORMANCE OF THE WORK
Consultant shall perform the services under this Agreement in accordance with the care and skill
ordinarily exercised by members of Consultant’s profession practicing under similar circumstances at the
same time and in the same locality. Consultant makes no warranties, express or implied, under this
Agreement or otherwise, in connection with its services.
ARTICLE 2 – ADDITIONAL SERVICES
If the Client requests that the Consultant perform any services which are beyond the scope as set forth in
the Agreement, or if changed or unforeseen conditions require the Consultant to perform services outside
of the original scope, then, Consultant shall promptly notify the Client of cause and nature of the
additional services required. Upon notification, Consultant shall be entitled to an equitable adjustment in
both compensation and time to perform.
ARTICLE 3 – SCHEDULE
Unless specific periods of time or dates for providing services are specified in a separate Exhibit,
Consultant’s obligation to render services hereunder will be for a period which may reasonably be
required for the completion of said services. The Client agrees that Consultant is not responsible for
damages arising directly or indirectly from any delays for causes beyond Consultant’s control. For
purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes;
severe weather disruptions, or other natural disasters or acts of God; fires, riots, war or other
emergencies; any action or failure to act in a timely manner by any government agency; actions or failure
to act by the Client or the Client’s contractor or consultants; or discovery of any hazardous substance or
differing site conditions. If the delays outside of Consultant’s control increase the cost or the time required
by Consultant to perform its services in accordance with professional skill and care, then Consultant shall
be entitled to a reasonable adjustment in schedule and compensation.
ARTICLE 4 – CONSTRUCTION OBSERVATION
If requested by Client, Consultant shall visit the project during construction to become familiar with the
progress and quality of the contractors’ work and to determine if the work is proceeding, in general, in
accordance with plans, specifications or other contract documents prepared by Consultant for the Client.
The Client has not retained the Consultant to make detailed inspections or to provide exhaustive or
continuous project review and observation services.
Consultant neither guarantees the performance of any Contractor retained by Client nor assumes
responsibility for any Contractor’s failure to furnish and perform the work in accordance with the
construction documents. Client acknowledges Consultant will not direct, supervise or control the work of
contractors or their subcontractors, nor shall Consultant have authority over or responsibility for the
contractors’ means, methods, or procedures of construction. Consultant’s services do not include review
or evaluation of the Client’s, contractor’s or subcontractor’s safety measures, or job site safety. Job Site
Safety shall be the sole responsibility of the contractor who is performing the work.
For Client-observed projects, the Consultant shall be entitled to rely upon and accept representations of
the Client’s observer. If the Client desires more extensive project observation or full-time project
representation, the Client shall request such services be provided by the Consultant as an Additional
Service. Consultant and Client shall then enter into a Supplemental Agreement detailing the terms and
conditions of the requested project observation.
ARTICLE 5 – OPINIONS OF PROBABLE COST
Opinions, if any, of probable cost, construction cost, financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian considerations of operations and maintenance costs,
collectively referred to as “Cost Estimates,” provided for are made or to be made on the basis of the
Consultant's experience and qualifications and represent the Consultant's best judgment as an
experienced and qualified professional design firm. The parties acknowledge, however, that the
Exhibit A – General Contract Provisions 11.01.16.MN Page 2
Consultant does not have control over the cost of labor, material, equipment or services furnished by
others or over market conditions or contractor's methods of determining their prices, and any evaluation
of any facility to be constructed or acquired, or work to be performed must, of necessity, be viewed as
simply preliminary. Accordingly, the Consultant and Client agree that the proposals, bids or actual costs
may vary from opinions, evaluations or studies submitted by the Consultant and that Consultant assumes
no responsibility for the accuracy of opinions of Cost Estimates and Client expressly waives any claims
related to the accuracy of opinions of Cost Estimates. If Client wishes greater assurance as to Cost
Estimates, Client shall employ an independent cost estimator as part of its Project responsibilities.
ARTICLE 6 – REUSE AND DISPOSITION OF INSTRUMENTS OF SERVICE
All documents, including reports, drawings, calculations, specifications, CADD materials, computers
software or hardware or other work product prepared by Consultant pursuant to this Agreement are
Consultant’s Instruments of Service and Consultant retains all ownership interests in Instruments of
Service, including copyrights. The Instruments of Service are not intended or represented to be suitable
for reuse by the Client or others on extensions of the Project or on any other project. Copies of
documents that may be relied upon by Client are limited to the printed copies (also known as hard copies)
that are signed or sealed by Consultant. Files in electronic format furnished to Client are only for
convenience of Client. Any conclusion or information obtained or derived from such electronic files will be
at the user’s sole risk. Consultant makes no representations as to long term compatibility, usability or
readability of electronic files.
If requested, at the time of completion or termination of the work, the Consultant may make available to
the Client the Instruments of Service upon (i) payment of amounts due and owing for work performed and
expenses incurred to the date and time of termination, and (ii) fulfillment of the Client’s obligations under
this Agreement. Any use or re-use of such Instruments of Service by the Client or others without written
consent, verification or adaptation by the Consultant except for the specific purpose intended will be at
the Client’s risk and full legal responsibility and Client expressly releases all claims against Consultant
arising from re-use of the Instruments of Service without Consultant’s written consent, verification or
adaptation.
The Client will, to the fullest extent permitted by law, indemnify and hold the Consultant harmless from
any claim, liability or cost (including reasonable attorneys' fees, and defense costs) arising or allegedly
arising out of any unauthorized reuse or modification of these Instruments of Service by the Client or any
person or entity that acquires or obtains the reports, plans and specifications from or through the Client
without the written authorization of the Consultant. Under no circumstances shall transfer of Instruments
of Service be deemed a sale by Consultant, and Consultant makes no warranties, either expressed or
implied, of merchantability and fitness for any particular purpose. Consultant shall be entitled to
compensation for any consent, verification or adaption of the Instruments of Service for extensions of the
Project or any other project.
ARTICLE 7 – PAYMENTS
Payment to Consultant shall be on a lump sum or hourly basis as set out in the Agreement. Consultant is
entitled to payment of amounts due plus reimbursable expenses. Client will pay the balance stated on
the invoice unless Client notifies Consultant in writing of any disputed items within fifteen (15) days from
the date of invoice. In the event of any dispute, Client will pay all undisputed amounts in the ordinary
course, and the Parties will endeavor to resolve all disputed items. All accounts unpaid after thirty (30)
days from the date of original invoice shall be subject to a service charge of 1-1/2% per month, or the
maximum amount authorized by law, whichever is less. Consultant reserves the right to retain instruments
of service until all invoices are paid in full. Consultant will not be liable for any claims of loss, delay, or
damage by Client for reason of withholding services or instruments of service until all invoices are paid in
full. Consultant shall be entitled to recover all reasonable costs and disbursements, including reasonable
attorney fees, incurred in connection with collecting amounts owed by Client. In addition, Consultant
may, after giving seven (7) days’ written notice to Client, suspend services under this Agreement until it
receives full payment for all amounts then due for services, expenses and charges. Payment methods,
expenses and rates may be more fully described in Exhibit C and Exhibit E.
Exhibit A – General Contract Provisions 11.01.16.MN Page 3
ARTICLE 8 – SUBMITTALS AND PAY APPLICATIONS
If the Scope of Work includes the Consultant reviewing and certifying the amounts due the Contractor, the
Consultant’s certification for payment shall constitute a representation to the Client, that to the best of the
Consultant’s knowledge, information and belief, the Work has progressed to the point indicated and that
the quality of the Work is in general accordance with the Documents issued by the Consultant. The
issuance of a Certificate for Payment shall not be a representation that the Consultant has (1) made
exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed
construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions
received from Subcontractors and material suppliers and other data requested by the Client to
substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor
has used money previously paid on account of the Contract Sum. Contractor shall remain exclusively
responsible for its Work.
If the Scope of Work includes Consultant’s review and approval of submittals from the Contractor, such
review shall be for the limited purpose of checking for conformance with the information given and the
design concept. The review of submittals is not intended to determine the accuracy of all components,
the accuracy of the quantities or dimensions, or the safety procedures, means or methods to be used in
construction, and those responsibilities remain exclusively with the Client’s contractor.
ARTICLE 9 – HAZARDOUS MATERIALS
Notwithstanding the Scope of Services to be provided pursuant to this Agreement, it is understood and
agreed that Consultant is not a user, handler, generator, operator, treater, arranger, storer, transporter, or
disposer of hazardous or toxic substances, pollutants or contaminants as any of the foregoing items are
defined by Federal, State and/or local law, rules or regulations, now existing or hereafter amended, and
which may be found or identified on any Project which is undertaken by Consultant.
The Client agrees to indemnify Consultant and its officers, subconsultant(s), employees and agents from
and against any and all claims, losses, damages, liability and costs, including but not limited to costs of
defense, arising out of or in any way connected with, the presence, discharge, release, or escape of
hazardous or toxic substances, pollutants or contaminants of any kind, except that this clause shall not
apply to such liability as may arise out of Consultant’s sole negligence in the performance of services
under this Agreement arising from or relating to hazardous or toxic substances, pollutants, or
contaminants specifically identified by the Client and included within Consultant’s services to be provided
under this Agreement.
ARTICLE 10 – INSURANCE
Consultant has procured general and professional liability insurance. On request, Consultant will furnish
client with a certificate of insurance detailing the precise nature and type of insurance, along with
applicable policy limits. Additional Insurance requirements are listed in Exhibit D.
ARTICLE 11 – TERMINATION OR SUSPENSION
If Consultant’s services are delayed or suspended in whole or in part by Client, or if Consultant’s services
are delayed by actions or inactions of others for more than sixty (60) days through no fault of Consultant,
Consultant shall be entitled to either terminate its agreement upon seven (7) days written notice or, at its
option, accept an equitable adjustment of rates and amounts of compensation provided for elsewhere in
this Agreement to reflect reasonable costs incurred by Consultant in connection with, among other things,
such delay or suspension and reactivation and the fact that the time for performance under this
Agreement has been revised.
This Agreement may be terminated by either party upon seven (7) days written notice should the other
party fail substantially to perform in accordance with its terms through no fault of the party initiating the
termination. In the event of termination Consultant shall be compensated for services performed prior to
termination date, including charges for expenses and equipment costs then due and all termination
expenses.
This Agreement may be terminated by either party upon thirty (30) days’ written notice without cause.
Consultant shall upon termination only be entitled to payment for the work performed up to the Date of
termination. In the event of termination, copies of plans, reports, specifications, electronic drawing/data
Exhibit A – General Contract Provisions 11.01.16.MN Page 4
files (CADD), field data, notes, and other documents whether written, printed or recorded on any medium
whatsoever, finished or unfinished, prepared by the Consultant pursuant to this Agreement and pertaining
to the work or to the Project, (hereinafter "Instruments of Service"), shall be made available to the Client
upon payment of all amounts due as of the date of termination. All provisions of this Agreement
allocating responsibility or liability between the Client and Consultant shall survive the completion of the
services hereunder and/or the termination of this Agreement.
ARTICLE 12 – INDEMNIFICATION
The Consultant agrees to indemnify and hold the Client harmless from any damage, liability or cost to the
extent caused by the Consultant’s negligence or willful misconduct.
The Client agrees to indemnify and hold the Consultant harmless from any damage, liability or cost to the
extent caused by the Client’s negligence or willful misconduct.
ARTICLE 13 – WAIVER OF CONSEQUENTIAL DAMAGES
The Consultant and Client waive claims against each other for consequential damages arising out of or
relating to this contract. This mutual waiver includes damages incurred by the Client for rental expenses,
for loss of use, loss of income, lost profit, project delays, financing, business and reputation and for loss
of management or employee productivity or of the services of such persons; and (2) Damages incurred
by the Consultant for principal office expenses including the compensation for personnel stationed there,
for losses of financing, business and reputation and for loss of profit except anticipated profit arising
directly from the Work. The Consultant and Client further agree to obtain a similar waiver from each of
their contractors, subcontractors or suppliers.
ARTICLE 14 – WAIVER OF CLAIMS FOR PERSONAL LIABILITY
It is intended by the parties to this Agreement that Consultant’s services shall not subject Consultant’s
employees, officers or directors to any personal legal exposure for the risks associated with this
Agreement. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees
that as the Client’s sole and exclusive remedy, any claim, demand or suit shall be directed and/or
asserted only against Consultant, and not against any of Consultant’s individual employees, officers or
directors.
ARTICLE 15 – ASSIGNMENT
Neither Party to this Agreement shall assign its interest in this agreement, any proceeds due under the
Agreement nor any claims that may arise from services or payments due under the Agreement without
the written consent of the other Party. Any assignment in violation of this provision shall be null and void.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the Consultant or Client. This Agreement is for the exclusive benefit of
Consultant and Client and there are no other intended beneficiaries of this Agreement.
ARTICLE 16 – CONFLICT RESOLUTION
In an effort to resolve any conflicts that arise during the design or construction of the project or following
the completion of the project, the Client and Consultant agree that all disputes between them arising out
of or relating to this Agreement shall be submitted to nonbinding mediation as a precondition to any
formal legal proceedings.
ARTICLE 17 – CONFIDENTIALITY
The Consultant agrees to keep confidential and not to disclose to any person or entity, other than the
Consultant’s employees, subconsultants and the general contractor and subcontractors, if appropriate,
any data and information furnished to the Consultant and marked CONFIDENTIAL by the Client. These
provisions shall not apply to information in whatever form that comes into the public domain, nor shall it
restrict the Consultant from giving notices required by law or complying with an order to provide
information or data when such order is issued by a court, administrative agency or other authority with
proper jurisdiction, or if it is reasonably necessary for the Consultant to complete services under the
Agreement or defend itself from any suit or claim.
Exhibit A – General Contract Provisions 11.01.16.MN Page 5
ARTICLE 18 – AVAILABLE INSURANCE PROCEEDS AND LIMITATION OF LIABILITY
Consultant maintains professional liability insurance with a liability limit of not less than $2,000,000 per
claim. The Consultant’s total liability to Client shall not exceed the total available insurance policy limits
per claim available to Consultant under its professional liability insurance policy. Client hereby agrees
that to the fullest extent permitted by law, the Consultant’s total liability to Client for any and all injuries,
claims, losses, expenses or damages whatsoever arising out of or in any way related to or arising from
this Agreement from any cause or causes including, but not limited to, Consultant’s negligence, errors,
omissions, strict liability, breach of contract or breach of warranty (Client’s Claims) shall not exceed the
total policy limits available to Consultant under its professional liability insurance policy for settlement or
satisfaction of Client’s Claims under the terms and conditions of the Consultant’s professional liability
insurance policy applicable hereto.
Notwithstanding the language above, Client agrees that with regard to any claim arising from or relating to
Consultant’s provision of geotechnical engineering services, construction materials testing, special
inspections, and/or environmental engineering services, including but not limited to environmental site
assessments, that Consultant’s liability for any claims asserted by or through Client shall be limited to
$50,000.
Client and Consultant each further agree that neither will be responsible for any incidental, indirect, or
consequential damages (including loss of use or loss of profits) sustained by the other, its successors or
assigns. This mutual waiver shall apply even if the damages were foreseeable and regardless of the
theory of recovery plead or asserted.
ARTICLE 19 – CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Minnesota. Any controversy or claim arising
out of or relating to this Agreement, or the breach thereof, including but not limited to claims for
negligence or breach of warranty, that is not settled by nonbinding mediation shall be settled by the law of
the State of Minnesota.
ARTICLE 20 – LOCATION OF UNDERGROUND IMPROVEMENTS
Where requested by Client, Consultant will perform customary research to assist Client in locating and
identifying subterranean structures or utilities. However, Consultant may reasonably rely on information
from the Client and information provided by local utilities related to structures or utilities and will not be liable
for damages incurred where Consultant has complied with the standard of care and acted in reliance on that
information. The Client agrees to waive all claims and causes of action against the Consultant for claims
by Client or its contractors relating to the identification, removal, relocation, or restoration of utilities, or
damages to underground improvements resulting from subsurface penetration locations established by
the Consultant.
Exhibit B – Scope of Services Page 1
WSB & ASSOCIATES, INC.
EXHIBIT B
SCOPE OF WORK
GENERAL SCOPE OF SERVICES
ARTICLE B.1 – GENERAL SCOPE OF SERVICES AS PROJECT/ASSISTANT CITY ENGINEER
The Client intends to retain the Consultant as the Interim Project/Assistant City Engineer and to provide
general engineering and other related professional services, up to thirty-two (32) hours per week. Typical
general services (not all-inclusive) are listed below.
B.1.1 Office Hours.
B.1.1.1 Consultant will provide support services and generally maintain office hours at City
Hall 2-3 days per week, with in-office days to be mutually agreed upon by the City of
Rosemount and Consultant, up to 24-hours per week.
Office support is proposed to be provided by Tim Hanson, PE, Kris Keller, PE, and
Jeff Pearson, PE, as agreed upon with the Client as Tim Hanson transitions into a
reduced working capacity.
B.1.1.2 Consultant, Director of Public Works and City Engineer will evaluate the office hours
required to provide service as needed and make adjustments agreeable to both
parties.
B.1.1.3 Additional support, up to thirty-two (32) hours per week, will be provided off-site.
B.1.2 Meeting Attendance. Consultant will attend the following meetings as requested:
• Weekly DRC Meetings
• Public Works Staff Meetings.
B.1.3 Pre-Construction Plan Review. Consultant will be available as needed for meetings with
potential developers to discuss platting and project requirements leading to up to an
application for preliminary plat review.
B.1.4 Building and Site Plan Reviews. Consultant will administer and coordinate the plan review
process for non-development projects. These projects would include projects that are
administered by a site plan approval and/or building permit issuance that do not include a plat
and subdivision agreement.
B.1.5 General Engineering Support. Consultant will provide general engineering support as
requested by the Director of Public Works, City Engineer, and other departments.
B.1.6 Coordination of invoice payments for the departments.
B.1.7 Other services as requested.
Exhibit C - Compensation Page 1
WSB & ASSOCIATES, INC. EXHIBIT C
COMPENSATION
The Client shall pay the Consultant for Basic Services rendered on the basis of a negotiated lump sum fee, on an hourly basis, or as a percentage of the construction cost, as mutually agreed to and deemed fair and reasonable for the particular work to be performed. The method of payment will be determined at the start of the project.
Consultant’s current fee schedule with hourly rates is attached to this contract as Exhibit E. The rate schedule is for 2022 and will remain in effect for services rendered through December 31, 2022.
The fee schedule will be evaluated on an annual basis by the Consultant and adjusted to account for inflation and other factors. The Consultant will submit a revised fee schedule prior to December 31 on an
annual basis.
The following represents the compensation terms:
ARTICLE C.1 – GENERAL CITY ENGINEERING DUTIES
Consultant will be compensated for Client engineering services identified in Exhibit B.1.1 through B.1.6,
based on a fixed monthly retainer basis of $6,250 per month. This rate will be reviewed and adjusted
annually.
For all other project activities of the Interim Project/Assistant City Engineer, including development plan
reviews taking place as a part of an application, Consultant shall be compensated based on the current
fee schedule. For 2022, the hourly rate for Tim Hanson is $172.00/hour; the hourly rate for Kris Keller is
$145.00/hour.
Project Management work associated with projects already under contract with the Client will be billed to
those respective projects. For projects under construction, it is proposed that Tim Hanson will be
supported by Jeff Pearson. The hourly billing rate for Jeff Pearson is $172.00/hour.
ARTICLE C.2 – PROJECTS
Compensation for specific studies or the design and construction of Client improvements will be
determined on a project-by-project basis. The proposed compensation will be detailed within a written
letter proposal submitted by the Consultant to the Client prior to beginning work. If the scope of the
project changes after it is authorized, the Consultant will discuss it with the Client and determine an
appropriate fee modification. Typically, project fees are billed either as lump sum, hourly not-to-exceed,
or a percentage of the construction cost.
ARTICLE C.3 – DEVELOPMENT/APPLICATION REVIEW
Services related to development review or review of other applications, will be completed by the
Consultant on an hourly basis as needed. For items such as traffic studies, environmental reviews, and
other more-defined items related to development review, the Consultant will establish a scope and fees
for ease of tracking against escrow account balances.
ARTICLE C.4 – INDEPENDENT CONSULTANTS
The cost of services performed by independent consultants or agencies for environmental evaluation, soil
testing, laboratory services, or other services will be billed to the Client at the Consultant’s cost with no
markup.
ARTICLE C.5 – PAYMENT FOR REVISIONS OR OTHER WORK
If the Client directs that revisions be made to the plans and specifications following approval of the plans
and specifications by the Client or if the City Council directs Consultant to perform other work, the
Consultant shall be compensated for the cost of such revisions at the hourly fee. The Consultant shall be
given additional compensation when additions consist of enlargement or extension of the project.
Additional compensation will be on the same basis as agreed to for the original plans and specifications.
ARTICLE C.6 – RECEIPT OF PAYMENT
In order to receive payment for services, the Consultant shall submit monthly invoices describing in detail
Exhibit C - Compensation Page 2
the services performed in accordance with this contract. Separate statements shall be submitted for each
project, or a detailed breakdown shall be furnished showing the distribution of charges to each project.
The Client shall pay Consultant upon receipt of each monthly invoice. For hourly and percentage of
construction cost contracts, the personnel who worked on the project shall be included. Construction
services shall include daily reports detailing the time for each day that the individual was working on the
project. All invoices will include the Client representative who authorized the work.
ARTICLE C.7 – EXPENSES
Consultant shall be reimbursed for reasonable expenses related to the scope of services of this contract
and/or individual projects. The Consultant shall be reimbursed for the actual cost of the expenses,
without markup. Typical expenses include, but are not limited to, the following:
Permit fees
Plan and specification reproduction fees
Costs related to the development of project photos
The following shall not be considered reimbursable expenses:
Mileage
Mobile phone usage
Computer equipment time
Preparation and reproduction of common correspondence
Mailing
Exhibit D – Insurance Schedule 202103 Page 1
WSB & ASSOCIATES, INC.
EXHIBIT D
INSURANCE SCHEDULE
GENERAL LIABILITY
Broker: Marsh & McLennan Agency, LLC
Type of Insurance: Commercial General Liability
Coverage: General Aggregate $4,000,000
Products-Comp/Ops Aggregate $2,000,000
Personal & Advertising Injury $2,000,000
Each Occurrence $2,000,000
Damage to Rented Premises $100,000
Medical Expenses (Any one person) $25,000
AUTOMOBILE LIABILITY
Broker: Marsh & McLennan Agency, LLC
Type of Insurance: Any Auto
Coverage: Combined Single Limit $2,000,000
UMBRELLA
Broker: Marsh & McLennan Agency, LLC
Coverage: Each Occurrence/Aggregate $10,000,000
WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY
Broker: Marsh & McLennan Agency, LLC
Coverage: Statutory
Each Accident $ 1,000,000
Disease-Policy Limit $ 1,000,000
Disease-Each Employee $ 1,000,000
PROFESSIONAL LIABILITY
Broker: H. Robert Anderson and Associates, Inc.
Coverage: Each Claim $ 5,000,000
Annual Aggregate $ 10,000,000
Certificates of Insurance will be provided upon request.
2022 Rate Schedule
WSBENG.COM
Billing Rate/Hour
PRINCIPAL | ASSOCIATE $162 - $206
SR. PROJECT MANAGER | SR. PROJECT ENGINEER $162 - $206
PROJECT MANAGER $143 - $159
PROJECT ENGINEER | GRADUATE ENGINEER $97 - $158
ENGINEERING TECHNICIAN | ENGINEERING SPECIALIST $62 - $154
LANDSCAPE ARCHITECT | SR. LANDSCAPE ARCHITECT $73 - $154
ENVIRONMENTAL SCIENTIST | SR. ENVIRONMENTAL SCIENTIST $60 - $151
PLANNER | SR. PLANNER $75 - $159
GIS SPECIALIST | SR. GIS SPECIALIST $72 - $159
CONSTRUCTION OBSERVER $98 - $128
SURVEY
One-Person Crew $159
Two-Person Crew $207
OFFICE TECHNICIAN $56 - $97
Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are
included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and
construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by
contract. | Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit
fees; delivery costs; etc. | Multiple rates illustrate the varying levels of experience within each category. | Rate
Schedule is adjusted annually.
EXHIBIT E
Exhibit F – Client Responsibilities 10.30.15 Page 1
WSB & ASSOCIATES, INC.
EXHIBIT F
CLIENT RESPONSIBILITIES
The Client’s responsibilities related to the services to be provided by Consultant are generally as set out
below. These responsibilities can be modified through Supplemental Agreements.
In order to permit the Consultant to perform the services required under this Agreement, the Client shall,
in proper time and sequence and where appropriate to the Project, at no expense to the Consultant:
ARTICLE F.1
Provide available information as to its requirements for the Project, including copies of any design and
construction standards and comprehensive plans which the Client desires Consultant to follow or
incorporate into its work.
ARTICLE F.2
Guarantee access to and make all provisions for the Consultant to enter upon public and private lands to
enable the Consultant to perform its work under this Agreement.
ARTICLE F.3
Provide such legal, accounting and insurance counseling services as may be required for this Project.
ARTICLE F.4
Notify the Consultant whenever the Client observes or otherwise becomes aware of any defect in the
Project construction or design.
ARTICLE F.5
Designate a Client Representative with authority to transmit and receive instructions and information,
interpret and define the Client’s policies with respect to services rendered by the Consultant, and
authority to make decisions as required for Consultant to complete services required under this
Agreement.
ARTICLE F.6
Act promptly to approve all pay requests, Supplemental Agreements, or request for information by
Consultant as set out below.
ARTICLE F.7
Furnish data (and professional interpretations thereof) prepared by or services performed by others,
including where applicable, but not limited to, previous reports, core borings, sub -surface explorations,
hydrographic and hydrogeologic surveys, laborator y tests and inspection of samples, materials and
equipment; appropriate professional interpretations of the foregoing data; environmental assessment and
impact statements; property, boundary, easement, right-of-way, topographic and utility surveys; propert y
description; zoning, deed and other land use restrictions; and other special data.
ARTICLE F.8
Require all Utilities with facilities in the Client’s Right of Way to Locate and mark said utilities upon
request, Relocate and/or protect said utilities as determined necessary to accommodate work of the
Project, submit a schedule of the necessary relocation/protection activities to the Client for review and
comply with agreed upon schedule.
ARTICLE F.9
Review all reports, sketches, drawings, specifications and other documents prepared and presented by
the Consultant, obtain advice of legal, accounting and insurance counselors or others as Client deems
necessary for such examinations and render in writing decisions pertaining thereto.
Exhibit F – Client Responsibilities 10.30.15 Page 2
ARTICLE F.10
Where appropriate, endeavor to identify, remove and/or encapsulate asbestos products or materials or
pollutants located in the project area prior to accomplishment by the Consultant of any work on the
Project.
ARTICLE F.11
Provide record drawings and specifications for all existing physical plants of facilities which are pertinent
to the Project.
ARTICLE F.12
Provide the foregoing in a manner sufficiently timely so as not to delay the performance by the Consultant
of the services in accordance with the Contract Documents.
ARTICLE F.13
Consultant shall be entitled to rely on the accuracy and completeness of information or services furnished
by the Client or others employed by the Client. Consultant shall endeavor to verify the information
provided and shall promptly notify the Client if the Consultant discovers that any information or services
furnished by the Client is in error or is inadequate for its purpose.
ARTICLE F.14
Client shall bear all costs incidental to compliance with the requirements of this article.