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HomeMy WebLinkAbout6.g. Accept Zoning Code Update Proposal & Authorize Staff to Enter in to Contract for Professional Services with HKGi 1 EXECUTIVE SUMMARY City Council Regular Meeting August 1, 2022 AGENDA ITEM: Accept Zoning Code Update Proposal & Authorize Staff to Enter into a Contract for Professional Services with HKGi AGENDA SECTION: Consent PREPARED BY: Adam Kienberger, Community Development Director AGENDA NO. 6.g. ATTACHMENTS: HKGi Proposal for Professional Services; Dakota County Resolution Authorizing CDBG Funds APPROVED BY: LJM RECOMMENDED ACTION: Motion to Accept Zoning Code Update Proposal and Authorize Staff to Enter into Contract for Professional Services with HKGi. BACKGROUND In November of 2021 staff discussed with the Port Authority a plan to allocate a portion of the city’s federal Community Development Block Grant (CDBG) dollars for a zoning code analysis and update. This update will identify inconsistencies, outdated terms, and additional provisions that will lead to a more development-friendly zoning code. The Dakota County Board approved Rosemount’s request to allocate $60,000 of CDBG funds to this activity at their meeting on May 3, 2022. The resolution approving this request is attached. Staff solicited proposals outlining a scope of work for this activity and received a total of four qualified and highly competitive proposals. Upon review and ranking, staff is recommending entering into a contract with HKGi at a not-to-exceed amount of $60,000. Work is planned to begin mid-August with completion in February 2023. Highlights of proposal include substantial analysis and comparison to the city’s 2040 Comprehensive Plan, draft ordinance revisions, a joint work session of the Planning Commission and City Council, public hearing and final revisions leading to a recommendation for adoption by City Council. RECOMMENDATION Staff recommends the City Council authorize staff to enter in to a professional services agreement with HKGi based on the attached proposal for a zoning code update not to exceed $60,000. PROPOSAL AND QUALIFICATIONS FOR PLANNING SERVICESZONING CODE UPDATEROSEMOUNT, MINNESOTA Prepared by HKGi July 15, 2022 ii Zoning Code Update Proposal CONTENTS 01 PROJECT UNDERSTANDING 2 02 APPROACH 3 03 PROJECT TEAM 6 04 EXPERIENCE AND REFERENCES 11 05 SCHEDULE 23 06 COST ESTIMATE 24 1 Cover Letter July 15, 2022 Adam Kienberger, Community Development Director City of Rosemount 2875 145th Street Rosemount, Minnesota 55044 Re: HKGi Proposal for Zoning Code Update Dear Adam and Members of the Review Committee: For the past forty years HKGi has built a planning and landscape architecture practice by emphasizing outstanding client service and a process that engages clients in creative problem-solving to help communities achieve their development objectives. The technical expertise and experience that HKGi’s planners and designers bring to the process has also been a key ingredient in the firm’s ability to develop customized planning and design solutions that generate positive results for HKGi’s client communities. The ability to bring both breadth and depth of knowledge and technical expertise is particularly important for zoning ordinance revisions because of the way in which they translate general planning direction into detail-oriented, enforceable standards. Throughout its history HKGi has assisted dozens of communities in translating comprehensive plan direction into revised zoning ordinances and regulatory tools. As illustrated in the resume and experience sections of this proposal, the planners assigned to this project have conducted complete zoning ordinance rewrites as well as more focused ordinance revisions that bring the client’s ordinances into alignment with their comprehensive plans. Our zoning ordinance work has also addressed a broad range of issues including consolidating and eliminating redundancies and inconsistencies between regulations; establishing new mixed use or special use districts; facilitating the development of new housing types; and restructuring to achieve more streamlined and user-friendly zoning and subdivision codes. Our team members are also experienced in the review of development applications as part of our on- call planning services, meaning we know how zoning ordinances can impact and shape a community’s development. We will leverage this experience to create effective ordinance revisions that will help the City of Rosemount achieve the planned growth and desired development character objectives contained in its comprehensive plan. For this project I will serve as HKGi’s Project Manager and will provide leadership throughout the planning process. Brad Scheib will provide quality control as the project Principal. Beth Richmond, a certified planner who works with zoning ordinances and development applications on a daily basis, and Natalie Brown will provide planning expertise and GIS support. More details about our team’s qualifications can be found beginning on page 6. If you have any questions about our proposal or would like to discuss this project in more detail, please contact Jeff at 612.720.8311 or at jeff.miller@hkgi.com. We appreciate the opportunity to be considered for this project, and we would welcome the opportunity to talk with you more about the project and our approach to it. We enjoyed working with you and Tony on the Farmington code update project. We believe that HKGi’s prior working relationship with you and the lessons learned from that project will be an asset for Rosemount’s zoning code update. Sincerely, Jeff Miller, Project Manager Brad Scheib, Vice President 612.720.8311 | jeff.miller@hkgi.com 612.252.7122 | brad@hkgi.com Planning Landscape Architecture Urban Design 2 Zoning Code Update Proposal PROJECT UNDERSTANDING Project Understanding It is our understanding that the City of Rosemount is undertaking the Zoning Code Update in order to bring the code into alignment with the City’s 2040 Comprehensive Plan, adopted in March 2020. While the City has completed some amendments to the code on a case-by-case basis, the City has decided that a more comprehensive review of the Zoning and Subdivision Codes makes sense to ensure alignment between the codes and the Comprehensive Plan. The City is continuing to experience steady population growth and is in need of modern, consistent, and user-friendly codes to achieve planned growth and desired development patterns. The City has identified in the RFP some priority update needs that include, but are not limited to, the following: »Review the existing zoning districts and the uses within each, including consolidation of zoning districts where appropriate to eliminate overlap and conflicting regulations. »Review all zoning definitions and uses. Revise, add or remove definitions/uses as needed and make corresponding changes within zoning districts. »Review performance standards for Downtown and Business Park districts. »Review the need for the creation of a new zoning district(s), as it pertains to mixed-use commercial and special areas such as the Akron intersection and County Road 42 commercial nodes. »In addition to the 2040 Comprehensive Plan, HKGi is aware that the City has completed a Commercial Visioning Study for the four commercial nodes along the County Road 42 corridor at Akron, Highway 3, Highway 52, and 145th Street. We are also aware that there is current developer interest in these nodes, such as a Life Time athletic club at Akron, as well as major development planned for the UMore Park land. In addition to these priority updates, Staff will provide the consultant with a list of code items that should be reviewed and considered for potential updates. It is our understanding that the consultant will be expected to manage the project in collaboration with a Staff project manager, providing code evaluation, research, analysis, solutions, and amendment writing. HKGi has significant experience with zoning code update projects. Based on our review of the RFP and Rosemount’s codes, we see many parallels with the City of Farmington’s recent zoning code update that we completed in 2021. In Farmington we also conducted a comprehensive review of the existing zoning districts, uses, definitions, and performance standards in order to align them with the 2040 Comprehensive Plan, eliminate inconsistencies, reduce redundancies, and make the regulations easier to understand and use. This project turned out to be a bit of a puzzle and we felt like we solved it! 11 22 33 44 55 3 Approach APPROACH We are very comfortable with this approach as it is similar to that of the Farmington code update project and, based on our cursory review of Rosemount’s codes, it appears that there are similarities between the Rosemount and Farmington codes. HKGi will be able to bring the lessons learned and solutions identified in Farmington to benefit Rosemount’s code update project. Our approach will ensure the code update achieves the needs to implement the recently updated 2040 Comprehensive Plan and results in a modern, consistent, and user-friendly ordinance. Building upon the tasks identified in the RFP’s project scope, HKGi’s approach includes the following five tasks, which are outlined in greater detail beginning on page 5: Task 1 - Code Review and Issue Identification Task 2 - Initial Draft Ordinances and Map for Staff Review Task 3 - Draft Ordinances and Map for City Council and Planning Commission Review Task 4 - Public Hearing Draft Ordinances and Map Task 5 - Adoption of Amended Ordinances and Map 4 Zoning Code Update Proposal We understand that the City will be providing the consultant with a list of code items for potential updating. That list will provide the focal point for the planning process; however, in our experience working with communities on code updates, we recognize that additional issues and update needs may be identified during the project’s review, evaluation, and updating process. Oftentimes, when you touch a section of a zoning code and start discussing various issues in using the code, previously unforeseen issues are uncovered. This approach will enable us to work with Staff to address any issues that arise. Our approach has been to track issues identified during the code evaluation and discussions with Staff, whether they are part of the work scope or beyond it, and then to collaborate with Staff on prioritizing the newly identified issues. Some of these issues may be incorporated into the project but a large number of issues or a substantial unforeseen issue may require those to be addressed outside the scope of this project. We will work with City staff to navigate these types of in-process decisions. We have also found that code update projects have the potential for getting off schedule, since some of the code issues are not identified at the beginning of the project or are found to be more challenging than anticipated. In order to stay on schedule, we recommend bi- weekly meetings with Staff for the duration of the project. Ultimately, some of these meetings may not be needed or can be short, but we have found it best to schedule them in advance to ensure that if they are needed we can keep the project on schedule. These check-in meetings are also an effective way for the consultant and Staff to have a regular forum for reviewing and discussing issues and questions that arise throughout the planning process. Regular communication is key to keeping code update projects moving. We have used this type of communications and meeting protocol to maintain focus on the original purposes of our zoning update projects and keep them on track. Proactive communication between HKGi and City staff will keep the project on schedule and on budget and ensure that key issues are identified and addressed at all stages of the process. An updated GIS zoning map will be created during the planning process. HKGi will use maps that isolate certain types of zoning changes or impacted parts of the city to help make the process more user- friendly. 5 Approach Task 3 - City Council (CC)/Planning Commission (PC) Draft Ordinances 3.1 Prepare revised draft of ordinances and based on staff input 3.2 Prepare revised zoning map based on staff input 3.3 Prepare overview presentation for joint CC/ PC work session 3.4 Conduct joint CC/PC work session 3.5 Summarize input 3.6 Meetings with staff Task 4 - Public Hearing Draft Ordinances 4.1 Prepare revised draft of ordinances in public hearing format 4.2 Prepare revised zoning map in public hearing format 4.3 Summarize input 4.4 Meetings with staff Task 5 - Adoption of Amended Ordinances 5.1 Prepare overview presentation for PC public hearing 5.2 Participate in PC public hearing 5.3 Summarize public hearing input 5.4 Prepare final version of amended ordinances for CC adoption 5.5 Prepare final version of amended zoning map for CC adoption Proposed Work Program Task 1 - Code Review and Issue Identification 1.1 Meeting with staff 1.2 Collect needed documents and create Word version of ordinance 1.3 Review relevant plans, studies, state statutes and municipal code provisions 1.4 Review of zoning ordinance and map for inconsistencies with 2040 Comprehensive Plan 1.5 Review of subdivision ordinance for inconsistencies with 2040 Comprehensive Plan 1.6 Review and evaluation of city staff’s list of ordinance update issues 1.7 Prepare ordinance evaluation summary 1.8 Meeting with staff Task 2 - Initial Draft Ordinances 2.1 Develop uses table and dimensional standards table for all districts 2.2 Update existing districts 2.3 Create new district(s) if needed 2.4 Update definitions 2.5 Update performance standards for Downtown and Business Park districts 2.6 Update other zoning code sections if needed 2.7 Update subdivision code sections if needed 2.8 Update zoning map 2.9 Meetings with staff 22 33 44 55 11 HKGi will use graphics and illustrations throughout the planning process and will incorporate graphics into the ordinance document, where possible. 6 Zoning Code Update Proposal Firm Profile HKGi was established in 1982 to provide community- based planning and landscape architecture services to clients throughout the Upper Midwest. We help our clients build great places for people to live, work, and play by combining our technical skills with the knowledge of local stakeholders and community members. Clients’ and community members’ input about strengths, values, needs and challenges provides the foundation for our planning work. We then leverage our knowledge of planning practice to create plans and ordinances that prepare communities to grow and develop in ways that fit their vision for the future. This community-based approach has been at the heart of our practice since HKGi’s founding. Listening to and responding to input from local decision-makers, staff members, and community stakeholders remains essential to ensuring that our plans and designs are feasible, supported by the community, and will generate positive results for our clients and their constituents. Key Personnel The staff members assigned to this project collectively have provided zoning and regulatory tools planning expertise to dozens of communities in the region. This team has helped cities create more concise, user- friendly zoning codes and are experienced at translating comprehensive plan guidance into zoning ordinance updates. Resumes for each staff member are included on the following pages. 612.338.0800 www.hkgi.com 800 Washington Ave. N., Suite 103 Minneapolis, Minnesota 55401 STAFF 4 Certified Planners 8 Licensed Landscape Architects 9 Planners/Urban Designers 1 Marketing Communications Planning Landscape Architecture Urban Design COLLABORATE LISTEN EXPLORE CREATE CREATING PLACES THAT ENRICH PEOPLE’S LIVES PROJECT TEAM 7 Project Team <Align image to this guide Jeff will serve as the Project Manager for Rosemount’s Zoning Code update project. Jeff has more than twenty years of planning experience and has led and contributed to planning processes to revise and rewrite zoning ordinances and comprehensive plans as both a municipal planner and as a consultant. He understands how to ensure that comprehensive plan direction is enacted in zoning ordinance language, and he also brings an understanding of how regulatory tools can impact and guide a community’s development environment. He is valued by clients for his listening and communication skills, his thoughtful approach, and for the outstanding client service he provides. Jeff leverages his problem solving and critical thinking skills to address stakeholder concerns and identify appropriate planning solutions. Relevant Project Experience »Zoning Ordinance Revisions and Design Guidelines | St. Louis Park, MN »Historic Preservation and Mixed Use Zoning Ordinance Revisions | Stillwater, MN »Uniform Development Code Rewrite | Onalaska, WI »Unified Development Code Rewrite | Winona, MN »Zoning Ordinance Update | Roseville, MN »Zoning Ordinance Revisions | Maplewood, MN »Downtown Signage Design Guidelines and Zoning Ordinance | Chaska, MN »Development Code Update | Farmington, MN »Housing Study & Zoning Ordinance Revision | Grand Marais, MN »Housing and Planning Study | Northfield, MN Jeff Miller AICP Associate 612.720.8311 jmiller@hkgi.com Years of Experience: 22 Education Master of Planning, University of Minnesota B.A., Economics, St. Olaf College, Northfield, MN Registration American Institute of Certified Planners, Certification #025995 Awards 2019 MN APA Excellence in Community Engagement Award - Red Wing 2040 Community Plan 2017 MN APA Success Stories in Implementation Award - Chaska Downtown Master Plan 2017 MN APA Context in Planning Award - Eliot School Site Reuse Study - St. Louis Park, MN 2014 MN APA Planning in Context Award - Chaska Downtown Signage Design Guidelines 8 Zoning Code Update Proposal <Align image to this guide Beth will serve as a Planner for this project and brings a strong focus on zoning to her work. She provides general planning services to several of HKGi’s municipal clients and has proven to be a skilled, knowledgeable, and efficient planner who provides her clients with outstanding service for the review of development proposals, ordinance writing, and planning communications. In addition to general planning services, Beth assists with comprehensive planning, grant writing, and zoning ordinance writing and amendments. In a short time Beth has become a seasoned professional who is skilled at working with clients and presenting important information to community boards, commissions, and decision makers. She has a strong working knowledge of planning practices and trends. Relevant Project Experience »Uniform Development Code Rewrite | Onalaska, WI »Zoning Ordinance Revisions | Maplewood, MN »Zoning Ordinance Audit | St. Louis Park, MN »Zoning Ordinance Update | Kasson, MN »Zoning Ordinance Update | Johnston, IA »Zoning Ordinance Update | Roseville, MN »Housing Study and Zoning Ordinance Revisions | Grand Marais, MN »General Planning Services and Zoning Ordinance Updates | Shoreview, MN »General Planning Services and Comprehensive Plan | St. Francis, MN »Comprehensive Plan | Greenfield, MN »General Planning Services | Lindström, MN Beth Richmond AICP Planner beth@hkgi.com Years of Experience: 5 Education Master of Urban and Regional Planning, University of Wisconsin-Madison B.A., Political Science, College of St. Benedict (MN) Registration American Institute of Certified Planners - Cert. #32948 9 Project Team <Align image to this guide Natalie’s planning background includes a focus on comprehensive and long-range planning, equitable community engagement, research, and GIS mapping and analysis. At HKGi she has provided support on comprehensive planning projects, corridor studies, land use planning, development application reviews. She is currently contributing to a zoning ordinance update in Roseville. Prior to joining HKGi Natalie was a planner for the City of Alexandria, VA, and also contributed to brownfield planning initiatives for the Minnesota Pollution Control Agency (MPCA). Natalie has earned GIS certification and is proficient in both ArcGIS and QGIS. She is also fluent in Spanish and has broad experience in nonprofit management. She has distinguished herself by providing outstanding planning service and assuming leadership roles when required for the production of high quality deliverables. Relevant Project Experience »General Planning Services | Chaska, MN »Highway 8 Corridor Study | Chisago County, MN »Grant Writing | Dakota County, MN »Highway 10 Corridor Study | Dilworth, ND »General Planning Services | Maplewood, MN »General Planning Services | Medicine Lake, MN »Zoning Code Update | Roseville, MN »Comprehensive Plan | Sauk Rapids, MN »Comprehensive Plan | Sherburne County, MN »General Planning Services | St. Louis Park, MN »Comprehensive Plan | St. Michael, MN Natalie Brown Planner natalie.brown@hkgi.com Years of Experience: 8 Education Master of Environmental Planning and Design - University of Georgia B.A., Environmental and Sustainability Studies - University of Minnesota-Duluth GIS Certification 10 Zoning Code Update Proposal <Align image to this guide Brad will serve as the Principal in Charge and will provide quality control service for this project. He has provided leadership and service for community planning initiatives throughout his career. He has been a leader at HKGi in the innovative use of technology to create community planning solutions, and he has been at the forefront of the firm’s efforts to continually monitor and enhance its approach to leverage new technologies and methods. Brad has broad-based planning experience over the course of his 28 year career, including comprehensive planning, economic development planning, housing studies, and regulatory tools. He has also provided general planning services for several communities throughout the state and the metropolitan region, assisting them with development application reviews and zoning ordinance interpretation and revision. His experience growing up in a small rural community in Iowa also informs his planning philosophy and enables him to understand a diversity of perspectives. Relevant Project Experience »Zoning Ordinance Amendments | Bondurant, IA »Bluff Creek Zoning Overlay District | Chanhassen, MN »General Planning Services | Farmington, MN »Zoning Ordinance | Grand Rapids, MN »Development Services/Plan Review | Inver Grove Heights, MN »Zoning Ordinance Revisions | Kasson, MN »Zoning Ordinance Update | Moorhead, MN »I-494 Corridor Mixed-Use Zoning District | Richfield, MN »General Planning Services | St. Francis, MN »General Planning Services | St. Louis Park, MN Brad Scheib AICP Vice President 612.252.7122 brad@hkgi.com Years of Experience: 28 Education B.S., Community and Regional Planning - Iowa State University Minnesota Real Estate Certificate - Prosource Educational Services Form-Based Codes Institute Certificate of Completion Registration American Institute of Certified Planners - Cert. #013665 Awards 2019 WI APA Innovation in Planning Award - Comprehensive Plan for the City of New Richmond 2019 MN APA Excellence in Community Engagement Award - 2040 Red Wing Community Plan 2015 MI APA Daniel Burnham Award for a Comprehensive Plan - Comprehensive Plan for the City of Ironwood 2015 MN APA Planning in Context Award - Moorhead River Corridor Master Plan 2015 ACEC-MN Engineering Excellence Grand Award - Designing a City for Zero Discharge; Inver Grove Heights 2010 MN Preservation Award and 2010 MN-ASLA Merit Award for Planning and Research - Red Wing Downtown Action Plan 11 Experience < For full cutsheet, align sidebar to this guide Relevant Experience Regulatory tools such as zoning ordinances, design guidelines, and development codes translate planning visions and recommendations into enforceable policy language that shapes the physical development of the community. They are essential in determining a community’s character, be it the preservation of historic qualities, promoting the use of high-quality building materials, or specifying building massing or density to create or preserve neighborhood livability. Creation of effective regulatory tools requires a deep understanding of how the shapes, materials and design of the built environment influence a community’s unique character. It also requires an ability to engage the community and stakeholders to understand their concerns and develop a shared understanding of the planning process and its desired outcomes. HKGi has provided planning services related to zoning ordinance and development application review to dozens of communities and has developed long-term relationships with several of them. Our work has included the creation or revision of zoning ordinances, design guidelines, and regulatory tools. Some of our current or recent similar projects are included at right and on the pages that follow. »Uniform Development Code Rewrite - Onalaska, WI »Housing Study and Zoning Ordinance Revisions - Grand Marais, MN »Northwest Area Zoning Ordinance - Inver Grove Heights, MN »Zoning Ordinance, Design Guidelines, and Regulatory Tools - Greenville, WI »Zoning Ordinance Revisions; Site Redevelopment Design Guidelines; Historic Walker-Lake Zoning District; Accessory Dwelling Unit Ordinance - St. Louis Park, MN »Uniform Development Code Rewrite - Winona, MN »Zoning Ordinance Update - Lindström, MN »Zoning Ordinance Update - Johnston, IA »Historic Downtown Signage Ordinance - Chaska, MN »Zoning Ordinance Revisions; Mixed Use Zoning Ordinance and Historic Preservation Ordinance Revisions - Stillwater, MN »Zoning Ordinance Revisions - Maplewood, MN »Mixed Use Zoning Ordinance Revisions - Shoreview, MN »Mixed Use Zoning Ordinance Revisions - Mound, MN »Town Center Zoning Ordinance and Design Guidelines - Eden Prairie, MN »Zoning Ordinance Update - Kasson, MN »West Side Flats Design Guidelines - Saint Paul »North Loop Zoning Ordinance Update and Design Guidelines - Minneapolis »Penn Avenue Design Guidelines - Richfield EXPERIENCE AND REFERENCES 12 Zoning Code Update Proposal < For full cutsheet, align sidebar to this guide Zoning Ordinance Updates and Comprehensive Plan Maplewood, Minnesota - HKGi followed up their work on Maplewood’s 2040 Comprehensive Plan by assisting in implementation efforts related to zoning code revisions and other design guidelines or regulatory tools. Some of the key changes contained in the Comprehensive Plan include the establishment of three different mixed use land use types as well as an Employment land use. These different land uses will enable flexibility while still achieving development objectives for housing, commercial, and employment at key sites throughout the city. Planning also addressed redevelopment along the Gold and Purple BRT Lines, and revitalization of aging building and residential stock. HKGi also addressed zoning revisions in several key areas throughout the city, including potential redevelopment in and around the Maplewood Mall. HKGi’s planners are conducting an analysis for at least nine areas, all of which have a new mixed use designation. Each analysis includes identifying key data and assumptions as well as other factors such as existing transportation infrastructure and surrounding development. These analyses will be used to determine zoning changes needed to achieve the City’s development objectives for each area. HIGHLIGHTS Three new mixed-use land use designations to address housing needs and create a more walkable environment New Employment land use designation to accommodate potential jobs-based redevelopment Final plan report includes reader- friendly summaries for each chapter Extensive engagement with neighborhoods to address planning concerns REFERENCE Michael Martin, Economic Development Coordinator City of Maplewood 651-249-2303 michael.martin@maplewoodmn.gov 13 Experience < For full cutsheet, align sidebar to this guide Zoning Ordinance Updates and Revisions Shoreview, Minnesota - Following completion of Shoreview’s Comprehensive Plan, HKGi led the process to update its zoning ordinance and bring it in alignment with the Comprehensive Plan. This is the first full review and update of Shoreview’s zoning and subdivision codes since 1999. The update resolves inconsistencies in previous development codes and reflects modern planning needs and trends. To improve ease of use, HKGi compiled all of the regulations governing land use and development into one chapter, which will allow any interested party (property owner, developer, citizen, staff, public official, city board/commission) to find everything they need to know about the process to develop a property in one place. Other ordinance highlights include the consolidation of scattered zoning district uses and dimensional standards; creation of the Arterial Development Overlay District; creation of new mixed use zoning districts; site & architectural standards for mixed use districts; creation of a new residential zoning district; and development of regulations to allow more flexibility and housing types without negatively impacting the surrounding established neighborhoods. HIGHLIGHTS User friendly organization includes an executive summary, consolidation of all land use and development standards, and the creation of district- specific information sheets New R1A Mixed Detached and Attached Residential District allows a mixture of housing types on smaller lots in specific areas of the City to facilitate broader housing options REFERENCE Kathleen Castle, Planner City of Shoreview 651-490-4682 kcastle@shoreviewmn.gov The new ordinance communicates concepts with a variety of illustrations. 14 Zoning Code Update Proposal < For full cutsheet, align sidebar to this guide HIGHLIGHTS Address need for new housing and a diversity of housing types and price points Address community desire for more experience-oriented places Refine land use categories Maintain strong park and trail system REFERENCE David Wilwerding, Community Development Director City of Johnston 515-727-7775 dwilwerding@cityofjohnston.com Zoning Code Update and Comprehensive Plan Johnston, Iowa - HKGi has led the development of the last three Comprehensive Plans for the City of Johnston, Iowa. The most recent comprehensive planning process, the Thrive 2040 Plan, attempts to address a host of issues that have effected the community and will continue to have an impact in the next 20 years. HKGi is currently in the process of updating the zoning code according to new planning directions identified in Thrive 2040. Housing was a significant issue during the comprehensive planning process, particularly the need to accommodate growth and the need for affordable and mid-price homes. HKGi and the community identified where that growth can take place, and now HKGi is revising the zoning code to facilitate the creation of a diversity of housing types through approaches such as enabling accessory dwelling units, cottage courtyards, and live/work spaces. HKGi is also updating substantial portions of the zoning code. The update process is addressing a broad range of topics such as open space preservation, landscaping, stormwater treatment, parking, and transportation, trails and sidewalks, and site layout. 15 Experience < For full cutsheet, align sidebar to this guide Unified Development Code Rewrite Onalaska, Wisconsin - This project’s objectives included making the UDC easier to understand and use, ensuring that the code meets Wisconsin state statutes and reflects the direction of the 2016 comprehensive plan, and includes a modernization of development standards to encourage high-quality, context-sensitive development. To achieve the City’s objectives, HKGi conducted a thorough diagnostic analysis of the existing code and created an annotated outline of a new code for consideration and review by the Plan Commission. Thereafter, HKGi drafted the new code in modules to facilitate an effective review by the public and municipal boards and commissions. Stakeholder feedback indicated a strong desire to simplify the UDC and streamline procedures. As a result the new hybrid zoning code reduces the old code by more than half, from a 400-plus page code to less than 200 pages. The new code allows more mixed-use development, creates new parking requirements for a reinvigorated downtown, allows for more food trucks, regulates exterior lighting more effectively, and addresses a host of residential issues to allow for more affordable housing and an expansion of the housing types available in the city. HIGHLIGHTS Public involvement included Stakeholder Listening Sessions, Public Meetings, Open Houses. Presentations to Plan Commission and City Council, Online Engagement Example of a hybrid zoning code New code allows more mixed-use development and facilitates creation of new housing and new housing types in the community REFERENCE Katie Aspenson, City Planner City of Onalaska kaspenson@onalaskawi.gov 608-781-9590 Click the icon or visit https://ecode360. com/37165391 to review the updated ordinance 16 Zoning Code Update Proposal < For full cutsheet, align sidebar to this guide Unified Development Code Rewrite Winona, Minnesota - HKGi conducted a review and rewrite of the City of Winona’s subdivision code, zoning code and map, and site plan ordinance to modernize the code in accordance with the City’s most recent comprehensive plan. The City’s ordinance was extremely dated, so HKGi worked with City staff over the course of the two year project to combine the different components into a modern Unified Development Code. The client’s goals included modernizing the code; incorporation of form- based and design standard strategies for downtown Winona; inclusion of illustrations and graphics in the code to facilitate a better understanding of code requirements; establishment of mixed-use zoning districts and regulations; and consideration of Winona’s natural setting and its impact on greenfield development. HKGi responded with producing a reorganized, more user-friendly hybrid code featuring illustrations to aid in communication; an executive summary to highlight code changes and features; and an extensive public participation process to ensure that members of the public had a voice throughout the planning process. HIGHLIGHTS The Unified Development Code uses a graphics-based approach to illustrate and demonstrate a variety of topics such as building design and site standards. The executive summary provides a user-friendly tool to communicate key topics and revisions to the general public, developers, and city leaders (see appendix for Executive Summary sample). REFERENCE Carlos Espinosa, City Planner City of Winona cespinosa@ci.winona.mn.us 507-457-8250 Click the icon or visit https://tinyurl.com/ ykajur8d to review the updated ordinance 17 Experience < For full cutsheet, align sidebar to this guide Housing Study and Zoning Ordinance Revisions Grand Marais, Minnesota - HKGi conducted a housing study to help the City of Grand Marais and its residents identify strategies to encourage a more diversified housing stock and led a subsequent zoning ordinance revision project to implement the study’s findings and recommendations. For the study HKGi inventoried the City’s current land use and housing regulations, researched housing best practices, and led two community workshops in which stakeholders shared ideas and concerns and helped brainstorm strategies and establish priorities for implementing the Housing Plan. Following completion of the housing study, HKGi worked with the City to revise the Grand Marais zoning code to provide greater flexibility and more clear guidance for the development of new housing and a greater diversity of housing types to meet the city’s unique seasonal and year- round housing needs. Recommended zoning revisions include reduction in minimum lot sizes; allowance for ADU’s and other housing types in residential areas currently restricted to single-family homes only; new lot and building standards for each new housing type, and illustrations to make the code more user friendly to a broad scope of stakeholders. HIGHLIGHTS Establishment of new Design Standards to ensure that new housing types will fit in existing neighborhoods Land use guidance for a variety of housing types Recommended changes to zoning ordinance include reduction in minimum lot sizes; allowance for ADU’s and other housing types; new lot and building standards for each new housing type REFERENCE Mike Roth, City Administrator City of Grand Marais 218-387-1848 Click the icon or visit https://tinyurl.com/ mtcvnhrh to review the updated ordinance 18 Zoning Code Update Proposal < For full cutsheet, align sidebar to this guide Zoning Ordinance Updates and Comprehensive Plan St. Louis Park, Minnesota - HKGi’s work on the 2040 Comprehensive Plan Update for the City of St. Louis Park addressed several new initiatives and directions that community members expressed interest in pursuing. These issues included resiliency planning; incorporating the City’s new Climate Action Plan into Comprehensive Plan policies and direction; addressing the need for affordable housing; continued progress on the Connect the Park program to enhance bicycle and pedestrian infrastructure; and redevelopment of several key areas. HKGi has assisted the City with implementation initiatives from the Comprehensive Plan. HKGi has provided zoning and regulatory tools writing services to address comprehensive plan direction related to housing, mixed use and transit-supportive development in several focus areas in the city. This effort has included creating the City’s first accessory dwelling unit (ADU) to encourage the creation of new and affordable housing types. HKGi also reguided land use and zoning for a former Sam’s Club site and has led zoning updates to help address the City’s sustainability and resiliency initiatives. Currently, HKGi is conducting a zoning audit to explore potential new ordinance approaches. HIGHLIGHTS Zoning ordinance for Historic Walker Lake district that implements form- based zoning Zoning revisions to allow auxiliary dwelling units (ADUs) Development of a city-wide sustainability policy Initiatives address topics such as housing, sustainability and resiliency, and connectivity REFERENCE Sean Walther, Planning Supervisor City of St. Louis Park 952-924-2574 swalther@stlouispark.org 19 Experience < For full cutsheet, align sidebar to this guide Experience Comprehensive Plan and Zoning Ordinance Updates Lindström, Minnesota HKGi led the development of Lindström’s Comprehensive Plan and subsequently has provided implementation assistance, which has included writing and revising the City’s zoning ordinance and regulatory tools. Lindström is situated amongst no fewer than eight lakes and both residents and community leaders are committed to preserving the water quality in its lakes. HKGi has worked with the City to revise and strengthen its shoreline ordinance and address other issues that would improve sustainability and resiliency across the community, especially as related to natural resources. 20 Zoning Code Update Proposal < For full cutsheet, align sidebar to this guide Comprehensive Plan and Zoning Ordinance Revisions Stillwater, Minnesota - The City of Stillwater marked its 100th year of planning by completing its 2040 Comprehensive Plan, which will usher in the beginning of a new era in the city’s history. In addition to integrating a new vision for downtown Stillwater, the plan emphasizes redevelopment and development opportunities elsewhere in the city. The need to identify additional housing opportunities, as well as mixed uses in selected areas, resulted in a future land use plan that will enable appropriate housing and commercial growth without disrupting Stillwater’s established low density residential areas. Since completion of the Comprehensive Plan, HKGi has assisted the City with two key implementation initiatives related to zoning. First, the firm’s planners worked with the City to develop a Highway Mixed Use District to guide new development along one of Stillwater’s main corridors. Second, HKGi revised the Historic Preservation Ordinance, which guides development in the city’s popular downtown area, based on the Comprehensive Plan’s Historic Preservation chapter. HIGHLIGHTS Highway 36 zoning districts to facilitate the creation of mixed use development Redevelopment planning in focus areas in the southern and western edges of the city Integrate the Downtown Master Plan into the 2040 Comprehensive Plan Meet Metropolitan Council requirements for land use, resiliency, housing, and infrastructure planning The comprehensive plan for Stillwater addressed redevelopment concepts for focus areas throughout the city, including the TH36 corridor. HKGi revised the zoning ordinance to create mixed use districts along the corridor. 21 Experience < For full cutsheet, align sidebar to this guide Zoning ordinance updates in Farmington primarily effected certain parts of the community, as illustrated on the map to the left. Ordinance revisions included changes to help implement downtown revitalization plans, illustrated above. Comprehensive Plan and Zoning Ordinance Updates Farmington, Minnesota - Farmington is at the southeastern edge of the Twin Cities metropolitan region and remains a unique community whose land uses still consist of nearly 50% agricultural. Nevertheless, the community is facing development pressures. Therefore, HKGi’s 2040 Comprehensive Plan for Farmington establishes a future land use pattern that preserves a significant amount of land as agricultural preserve and parks and open space, while also accommodating expected growth. The Comprehensive Plan includes strategies to preserve some of the community’s rural character and strategies to help diversify the city’s tax base, which is largely reliant on residential property taxes. The land use plan identifies suitable locations for potential commercial development, including Farmington’s traditional downtown area. The Plan also establishes a Retail Development and a Business Park Development strategy to help the City achieve its commercial development goals. Following completion of the Comprehensive Plan, HKGi worked with City planners and community members to implement the Plan, translating planning direction into new and revised ordinances that will move the City closer to accomplishing its development goals. HIGHLIGHTS Modified Future Land Use Map will accommodate land to be preserved for agricultural use Incorporates Downtown Master Plan into economic development strategies Implementation steps include zoning revisions (in progress) and creation of a Bike-Ped Plan (recently completed) REFERENCE Tony Wippler, Planning Manager City of Farmington 651-280-6822 TWippler@FarmingtonMN.gov 22 Zoning Code Update Proposal < For full cutsheet, align sidebar to this guide Zoning Ordinance Updates Roseville, Minnesota -HKGi was retained to implement key land use and policy changes from the City’s 2040 Comprehensive Plan. Plan initiatives that HKGi is codifying via ordinance include residential land use policies to change allowable housing densities in selected areas of the city; allow for new housing types; create new land use categories; revise mixed-use requirements; and transition business districts to mixed-use districts. HKGi’s planning process includes extensive stakeholder engagement with residents, business-owners, and land-owners throughout the city as well as for the Rice Street, Lexington/Larpenteur, and the Bus Rapid Transit (BRT) focus areas and with representatives from Roseville’s Business Council. Engagement for this project also has a special focus on achieving the City’s goals related to Racial Equity and Inclusion (REI) and Sustainability and Resilience (SR). To that effect, HKGi facilitated public workshops for each of the focus areas as well as two for the REI/SR goals. Other key Comprehensive Plan goals include creating a more walkable city, redeveloping existing retail districts, protecting existing neighborhoods, supporting high-density residential development around the BRT station, and creating a “downtown” type retail center. HIGHLIGHTS Focus areas include the Rice Street Corridor, Larpenteur/Lexington, and the Har Mar Mall BRT Station Area Engagement regarding Racial Equity and Inclusion collected information regarding barriers, which will be used to inform ordinance revisions Sustainability and Resilience strategies address electric vehicle charging stations, wind and solar energy, leveraging stormwater BMPs to improve water quality, and incentivize green building and retrofitting REFERENCE Janice Gundlach, Community Development Director City of Roseville 651-792-7071 janice.gundlach@cityofroseville.com 23 Schedule SCHEDULE HKGi recognizes that the RFP identified a desired 4-month process. Based on our experience with many similar code update projects and understanding that Staff will be providing the consultant with a list of code items for potential review and updating, our proposed schedule provides a bit more time for tasks 2 and 3. We are willing to discuss a shorter schedule with Staff if needed. TASK AUG ‘22 SEP OCT NOV DEC JAN ‘23 FEB Task 1 - Code Review and Issue Identification Task 2 - Initial Draft Ordinances and Map for Staff Review Task 3 - Draft Ordinances and Map for City Council and Planning Commission Review Task 4 - Public Hearing Draft Ordinances and Map Task 5 - Adoption of Amended Ordinances and Map 24 Zoning Code Update Proposal Fee Proposal The table below contains the HKGi team’s proposed per task fee to conduct the work plan outlined earlier in this proposal. TASK DESCRIPTION FEE Task 1 - Code Review and Issue Identification $8,500 Task 2 - Initial Draft Ordinances and Map for Staff Review $33,100 Task 3 - Draft Ordinances and Map for City Council and Planning Commission Review $7,400 Task 4 - Public Hearing Draft Ordinances and Map $4,700 Task 5 - Adoption of Amended Ordinances and Map $5,900 Sub-Total $59,600 Expenses $400 Grand Total $60,000 Staff Hours by Task As requested in the RFP, the table below indicates the time and fee commitment for each staff member on a per task basis. HKGI TOTALStaff Member Miller Scheib Brown Richmond Task 1 - Code Review and Issue Identification 27 1 31 9 68 Task 2 - Initial Draft Ordinances and Map for Staff Review 84 1 136 61 282 Task 3 - Draft Ordinances and Map for City Council and Planning Commission Review 23 1 30 5 59 Task 4 - Public Hearing Draft Ordinances and Map 14 1 18 4 37 Task 5 - Adoption of Amended Ordinances and Map 17 1 27 2 47 COST ESTIMATE CREATINGPLACESTHAT ENRICHPEOPLE’S LIVES STATE OF MINNESOTA County of Dakota YES NO Slavik X Slavik Gaylord X Gaylord Halverson X Halverson Atkins X Atkins Workman Absent Workman Holberg X Holberg Hamann-Roland X Hamann-Roland I, Jeni Reynolds, Clerk to the Board of the County of Dakota, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Dakota County, Minnesota, at their session held on the 3rd day of May 2022, now on file in the County Administration Department, and have found the same to be a true and correct copy thereof. Witness my hand and official seal of Dakota County this 3rd day of May 2022. Clerk to the Board BOARD OF COUNTY COMMISSIONERS DAKOTA COUNTY, MINNESOTA May 3, 2022 Resolution No. 22-191 Motion by Commissioner Hamann-Roland Second by Commissioner Slavik Approval Of Amendments To City Of Rosemount And Dakota County Community Development Block Grant Programs WHEREAS, three types of substantial amendments to the Community Development Block Grant (CDBG) Program are permissible by the US Housing and Urban Development Department (HUD): creation of a new activity or cancellation of an activity; increase or decrease of an activity budget by $100,000 or more at one time, and change to the location and/or national objective of an activity; and WHEREAS, the Dakota County Community Development Agency (CDA) administers the CDBG funds on behalf of Dakota County; and WHEREAS, the City of Rosemount (City) requests substantial amendments to the City’s 2019 and 2021 CDBG Programs to create the Planning – Zoning Code Update activity in those years and fund it with a budget of $60,000; and WHEREAS, the City of Rosemount requests a substantial amendment to the City’s 2021 CDBG Programs to cancel the Economic Development/Commercial Rehab activity and transfer $40,783 from this activity to the Planning-Zoning Code Update activity; and WHEREAS, the Dakota County CDA requests a substantial amendment to the Dakota County 2020 CDBG Program to cancel the Countywide Multi-Family Rehabilitation activity and transfer the funds allocated to this activity totaling $75,000 to the CDA-administered Home Improvement Loan activity; and WHEREAS, public notice of the substantial amendments was placed in the Dakota Tribune on March 31, 2022, and on the CDA, Dakota County, and City of Rosemount websites, in accordance with the approved Citizen Participation Plan process, and no public comments were received on the propo sed amendment. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the substantial amendments to the City of Rosemount’s 2019 and 2021 CDBG Programs and the Dakota County 2020 CDBG Program.