HomeMy WebLinkAbout4318 - POLICE DEPT MOBILE COMPUTER UPGRADE - not sure this was part of this meetingDATE. October 2, 2003
TO:
Mayor Droste and Council Members DeBettignies, Riley, Shoe Corrigan and
Strayton
Jamie Verbrugge, City dm str. or
FROM Gary D. Kalstabakken
Chief of Police
MEMORANDUM
SUBJECT Reallocation of Police Budget Items Mobile Computer Upgrade
The 2003 Budget includes the cost for the purchase of new police records management, mobile
computer and computer aided dispatch software However, as part of the conversion to the new
system, the laptop computers in the squads need to be upgraded This expense was not
anticipated and will be approximately $18,786 The means to cover these costs have been
discussed with Finance Director Jeff May After reviewing the Operating and CIP budget, these
costs are proposed to be covered by reallocating the following funds within the police budget
$8000 from the CIP for Electronic Ticket Wnter This is a project that was intended to
automate ticket writing to download ticket information to the court system and the police
record system Because of LOGIS's conversion of records management systems, the
interface has been delayed until the new records system is operational Also, the automated
ticket writer program is being beta tested in one city on a different records management
system At this point, only the Courts are benefiting from the system because the download
to the police records system has not functioned properly yet This project can easily be
delayed until the system is proven in other systems and benefit is shown to the city
$1500 from Encumbrance Balance for Cell Phone Replacements The cell phones were
replaced earlier this year at a cost of approximately 5250 This amount was taken from the
operating budget rather than the CIP /Encumbrance because of the small amount
$500 from the CIP for Motor Vehicle (Squad) Purchase This is the amount remaining in
this line item after the squads have been purchased and set -up with emergency equipment,
i.e light bars, sirens, radios, etc
Reallocate $5000 in CIP from Squad Emergency Equipment Instead of a total switch out of
emergency equipment, parts were only replaced as needed on the setup of the new squads
The existing equipment was still operating with mimmal problems and it is felt by replacing
some parts the equipment, the light bars and sirens will last the expected hfe of the squads
(3 years)
Remainder from the DWI Fund The funds in this account are from the sale of vehicles
seized in DWI arrest cases and the funds must be used per statute, on DWI enforcement,
education and/or equipment Since MCDs are used to run driver license and registration
checks, expenses for MCD upgrades will meet the cntena to spend the funds
207 49007 -01 590 Electronic Ticket Wnter
$8000
207- 49007 -01 -582 Emergency Equipment for Squads
$5000
207 -24486 Encumbered Funds Cell Phone Replacements
$1500
207- 49007 -01 -550 Squads Purchase and Set -up
$500
Reallocation Total
$15,000
Balance from DWI Forfeiture Fund
$3,786
Total Expenditure
$18,786
Detail for Expenditures:
If you have any questions regarding this issue, please contact me