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HomeMy WebLinkAbout6.f. Purchase of Turnout Gear EXECUTIVE SUMMARY City Council Meeting: September 20, 2022 AGENDA ITEM: Purchase of Turnout Gear AGENDA SECTION: Consent PREPARED BY: Rick Schroeder, Fire Chief AGENDA NO. 6.f. ATTACHMENTS: Quote from Macqueen Emergency APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the expenditure to purchase turnout gear for fire department members BACKGROUND The City Council is asked to consider the expenditure of $169,975.00 for the purchase of a second set of turnout gear for all members of the fire department. One of the leading killers of firefighters across the nation continues to be various forms of cancer. As we continue to address safety measures, a constant for firefighters is the requirement of wearing turnout gear. This gear is utilized to respond to any type of call and is in close contact with the skin areas, some that are more prone to cancer. A way to reduce that exposure is the addition of a second set of turnout gear. The fire department was looking to move towards the addition of a second set of gear for each firefighter starting with 2023 budget. During the past month, the fire department began to look at different vendors as a result of this change. One of the styles of gear they looked at was provided by Macqueen Emergency. During the demonstration, it was learned that there was a financing option available that would allow for the immediate purchase of a second set of gear for all firefighters. This financing option would not only speed up the purchase of the gear but also save money in the long range by purchasing a large amount of gear now at a fixed price. This gear would also be purchased at H-GAC state contract bid pricing with a total purchase price of $169,975.00, that would be spread out over 5 years of payments and immediately give each firefighter a second set of gear. This purchase would be funded through the fire departments 2023 budget, and the annual lease payment will continue in the budget through 2027. RECOMMENDATION Staff requests City Council authorization to purchase the turnout gear as described above. 2525 West State Road 114 Rochester, IN 46975 (800) 700-7878 Fax: (800) 865-8517 www.republicfirstnational.com To: Chief Rick Schroeder Vendor: MacQueen Emergency From: Stephanie Perez Customer: City of Rosemount Thanks for the opportunity to give you a quote on your latest project! Equipment: New Turnout Gear H-GAC Contract #EE-08-19 OPTION 1 Zero Down, First Payment Due in Six Months Unit Cost: $ 169,975.00 Term (Years): 5 Down Payment: $ 0.00 Payments: $ 37,862.39 Net Financed:$ 169,975.00 Factor: 0.22275 Payment Frequency: Annual APR: 4.47% First Payment Date: February, 2023 OPTION 2 10% Down, First Payment Due in One Year Unit Cost: $ 169,975.00 Term (Years): 5 Down Payment: $ 16,997.50 Payments: $ 34,821.76 Net Financed:$ 152,977.50 Factor: 0.22763 Payment Frequency: Annual APR: 4.47% First Payment Date: August, 2023 Delivery Date: To be determined * *To qualify for the quoted rates, audited financial statements required. *This is a proposal only and not a commitment to finance. This proposal is subject to credit review and approval and *This transaction must be designated as tax-exempt under Section 103 of the Internal Revenue Code of 1986 as amended. *Lessee’s total amount of tax exempt debt to be issued in this calendar year will not exceed the $10,000,000 limit. * Sincerely, Republic First National Corporation Stephanie Perez stephanie@rfnonline.com September 6, 2022 A document fee of $299 is due upon signing. “Our Experts, Your Needs, Financing Done Right” proper execution of mutually acceptable documentation. Payments and rates reflect pre-application of escrow earnings and manufacturer discounts, if any.