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Home My WebLink About6.i. Connemara Trail Trunk Storm Sewer Final Acceptance & Authorization of Final Payment\\rsm-file\common\city clerk\agenda items\approved items\6.i. connemara trail trunk storm sewer final acceptance & authorization of final payment.docx EXECUTIVE SUMMARY City Council Meeting: October 4, 2022 AGENDA ITEM: Connemara Trail Trunk Storm Sewer, City Project 2021-06 Final Acceptance and Authorization of Final Payment AGENDA SECTION: Consent PREPARED BY: Brian Erickson, PE, City Engineer AGENDA NO. 6.i. ATTACHMENTS: Resolution, Engineer’s Recommendation, Final Payment Application APPROVED BY: LJM RECOMMENDED ACTIONS: Resolution to Approve Final Payment to Ryan Contracting Company for Connemara Trail Trunk Storm Sewer, City Project 2021-06 and Accepting the Improvements for Perpetual Maintenance BACKGROUND At their September 21, 2021 meeting, City Council awarded the Connemara Trail Trunk Storm Sewer, City Project 2021-06 to Ryan Contracting Co. of Elko, Minnesota in the amount of $592,228.00. This project consisted of extending the existing trunk storm sewer across the Emerald Isle development and into parcel to the east formerly owned by the Bester family. The initial scope of the project constructed approximately 840 feet of 54” diameter storm sewer approximately 40’ below the planned finish grade of Connemara Trail. This depth resulted in a substantial amount of earth work. Prior to construction start, staff coordinated an easement agreement with the property owner to the east which allowed the trunk line to be extended approximately 85’. This extension allowed the Emerald Isle developer to extend Connemara Trail to their eastern property line. The additional pipe was paid as part of the bid prices and did not result in a contract modification. The additional cost was $52,264 which resulted in a final contract cost of $644,492.00. At this time, Ryan Contracting Company has completed all the improvements as detailed in the contract and WSB and Associates has recommended acceptance and issuing the final payment for this work. Based on final quantities, the cost of the work is $643,476.00 which is or 0.16% below the awarded amount plus the change order of $644,492.00. The final payment is $26,050.52. RECOMMENDATION Staff recommends that the City Council adopt the attached resolution accepting the improvements and authorizing final payment to Ryan Contracting Co. for the Connemara Trail Trunk Storm Sewer, City Project 2021-06. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2022 – XX A RESOLUTION ACCEPTING PUBLIC IMPROVEMENT FOR CONNEMARA TRAIL TRUNK STORM SEWER, PROJECT 2021-06 WHEREAS, Ryan Contracting Co. has completed the required construction as per the scope of the contract, and; WHEREAS, the City received a concurrence from WSB and Associates that the work has been completed in accordance with the approved plans and specifications and finds the improvements acceptable; WHEREAS, the contractor has completed all necessary administrative requirements to close out the contract. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROSEMOUNT, MINNESOTA: 1. The improvements completed under said agreement are hereby accepted for perpetual maintenance and ownership. 2. Final payment to the contractor is authorized. ADOPTED this 4th day of October, 2022. William H. Droste, Mayor ATTEST: Erin Fasbender, City Clerk 5 4 0 G A T E W A Y B L V D | B U R N S V I L L E , M N | 55 3 3 7 | 9 5 2 . 7 3 7 . 4 6 6 0 | W S B E N G . C O M K:\018074-000\Admin\Construction Admin\Pay Vouchers\Project Closeout\018074-000 LOR Final payment Connemara Trail Trunk Storm Sewer Ext. 2022.09.28 .docx September 28, 2022 Honorable Mayor and City Council City of Rosemount 2875 145th Street West Rosemount, MN 55068 Re: Connemara Trail Trunk Storm Sewer Extension City of Rosemount Project No. 2021-06 WSB Project No. 018074-000 Dear Mayor and Council Members: Ryan Contracting Company, Elko New Market, MN, has completed the construction of the interceptor storm sewer extension within Connemara Trail adjacent to the Emerald Ise residential development. The original contract amount was $592,228.00. Change Order No. 1 in the amount of $52,264.00 extended the interceptor storm sewer into the proposed Talamore residential development reducing future impacts and costs. The final contract amount is $643,467.00. Ryan Contracting has submitted a two-year maintenance bond, IC-134 forms and lien waivers for the work completed. We recommend that the City make final payment to Ryan Contracting in the amount of $26,050.52 and accept the improvements for perpetual maintenance. Sincerely, WSB Timothy Hanson, PE Senior Project Manager Enclosure TH/tmw Connemara Trail Trunk Storm Sewer Extension Final Pay Voucher 3 Page 1 of 3 Client: City of Rosemount Contractor: Ryan Contracting Company 2875 145th Street West PO Box 246 Rosemount, MN 55068-4941 Elko, MN 55020-0246 Contract Amount Funds Encumbered Original Contract $592,228.00 Original $592,228.00 Contract Changes $52,264.00 Additional N/A Revised Contract $644,492.00 Total $592,228.00 Work Certified To Date Base Bid Items $643,476.00 Contract Changes $0.00 Material On Hand $0.00 Total $643,476.00 Work Certified This Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Voucher Total Amount Paid To Date $13,450.00 $643,476.00 $0.00 $617,425.48 $26,050.52 $643,476.00 Percent Retained: 0% Percent Complete: 99.84% FINAL PAY VOUCHER I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, a nd pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By WSB Approved By Ryan Contracting Company Signature Signature September 27, 2022 Date Date Approved By City of Rosemount Signature Date WSB Project No.: 018074-000 Client Project No.: 2021-06 State Project No.: Federal Project No.: CFO/Sec 9/27/22 Connemara Trail Trunk Storm Sewer Extension Final Pay Voucher 3 Page 2 of 3 Payment Summary No. Up Through Date Work Certified Per Voucher Amount Retained Per Voucher Amount Paid Per Voucher 1 11/29/2021 $524,560.50 $26,228.03 $498,332.47 2 12/13/2021 $105,465.50 ($13,627.51) $119,093.01 3 09/27/2022 $13,450.00 ($12,600.52) $26,050.52 Funding Category Name Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Voucher Total Amount Paid To Date Connemara Trail Extension $643,476.00 $0.00 $617,425.48 $26,050.52 $643,476.00 Accounting Number Funding Source Amount Paid This Voucher Revised Contract Amount Funds Encumbered To Date Paid Contractor To Date Connemara Trail Extension Local $26,050.52 $644,492.00 $592,228.00 $643,476.00 Contract Item Status Line No. Item Description Unit Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date 1 2021.501 /LA02 MOBILIZATION (5% MAXIMUM) LS $25,000.00 1 0 $0.00 1 $25,000.00 2 2104.502 SALVAGE PERMANENT BARRICADE EA $50.00 2 0 $0.00 0 $0.00 3 2106.507 /00080 SELECT GRANULAR EMBANKMENT (CV) C Y $4.00 2700 2470 $9,880.00 2470 $9,880.00 4 2123.610 /00410 STREET SWEEPER (WITH PICKUP BROOM) HOUR $85.00 3 0 $0.00 3 $255.00 5 2503.503 /19545 54" RC PIPE SEWER DES 3006 CL V L F $550.00 924 0 $0.00 934 $513,700.00 6 2503.602 /00320 CONNECT TO EXISTING STORM SEWER EACH $15,000.00 1 0 $0.00 1 $15,000.00 7 2503.602 /00250 CONSTRUCT BULKHEAD EACH $500.00 1 0 $0.00 1 $500.00 8 2503.603 /20280 VIDEO TAPE PIPE SEWER L F $3.00 924 1190 $3,570.00 1190 $3,570.00 9 2506.502 /06000 CASTING ASSEMBLY EACH $1,000.00 3 0 $0.00 3 $3,000.00 10 2506.503 /WR04 CONSTRUCT DRAINAGE STRUCTURE DESIGN 84-4020 LF $850.00 70 0 $0.00 68.85 $58,522.50 11 2506.503 /02420 CONST DRAINAGE STRUCTURE DES 48-4020 L F $190.00 60 0 $0.00 60.15 $11,428.50 12 2554.503 INSTALL SALVAGED BARRICADE EA $200.00 2 0 $0.00 0 $0.00 13 2573.501 /00025 STABILIZED CONSTRUCTION EXIT LS $500.00 1 0 $0.00 0 $0.00 14 2573.503 /00023 SILT FENCE, TYPE MS L F $1.00 1600 0 $0.00 0 $0.00 15 2573.503 /00061 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $2.00 200 0 $0.00 0 $0.00 Connemara Trail Trunk Storm Sewer Extension Final Pay Voucher 3 Page 3 of 3 Contract Item Status Line No. Item Description Unit Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date 16 2574.508 /00011 FERTILIZER TYPE 1 LB $0.60 700 0 $0.00 0 $0.00 17 2575.505 /00021 SEEDING ACRE $400.00 5 0 $0.00 3 $1,200.00 18 2575.508 /22111 SEED MIXTURE 22-111 LB $2.00 110 0 $0.00 410 $820.00 19 2575.509 /00030 MULCH MATERIAL TYPE 3 TON $175.00 7 0 $0.00 0 $0.00 20 2575.509 /00010 MULCH MATERIAL TYPE 1 TON $100.00 12 0 $0.00 6 $600.00 Bid Totals: $13,450.00 $643,476.00 Project Category Totals Category Amount This Voucher Amount To Date Schedule A - Surface Improvements $13,450.00 $643,476.00 Contract Change Item Status CC CC No. Line No. Item Description Units Unit Price Contract Quantity Quantity This Voucher Amount This Voucher Quantity To Date Amount To Date Contract Change Totals: $0.00 $0.00 Contract Change Totals No. Contract Change Description Amount This Voucher Amount To Date 1 CO Trunk Storm Sewer Extension $0.00 $0.00 Material On Hand Additions Line No. Item Description Date Added Comments Material On Hand Balance Line No. Item Description Date Added Used Remaining