HomeMy WebLinkAbout6.f. Accept Proposals & Authorize Engineering Services Related to the Akron Avenue South Extension Project, City Project No. 2023-016.f. Accept Proposals & Authorize Engineering Services Related to the Akron Avenue South Extension Project, City Project No. 2023-01
EXECUTIVE SUMMARY
City Council Regular Meeting: November 1, 2022
AGENDA ITEM: Accept Proposals & Authorize
Engineering Services Related to the
Akron Avenue South Extension Project,
City Project No. 2023-01
AGENDA SECTION:
Consent
PREPARED BY: Nick Egger, Director of Public Works
Brian Erickson, PE, City Engineer AGENDA NO. 6.f.
ATTACHMENTS: Request for Proposals; Alliant
Engineering Proposal APPROVED BY: LJM
RECOMMENDED ACTION: Motion Accepting Proposal & Authorizing Engineering
Services Related to the Akron Avenue South Extension Project, City Project No. 2023-01.
BACKGROUND
The improvement of Akron Avenue between 148th Street and 155th Street was included as a condition of
the Subdivision Agreement with Maplewood Development (Amber Fields 1st) with construction to be
completed by December 31, 2023. The cost for the city constructed portion is to be divided equally
between the city, the developer and the University of Minnesota (University). The University’s portion of
cost is to be deferred until future development to the south or a maximum of 15 years.
Akron will remain a city collector street for the near term; however, this corridor is identified as a future
county highway when connected 0.4 miles further south to County State Aid Highway (CSAH) 46. The
planned improvements for this project include reconstruction of the existing severely deteriorated
pavement from the existing rural section to an urban section. Utility installation of water main, sanitary
sewer main, and storm water improvements will also be included. Pedestrian improvements including
sidewalk, trail and an underpass to connect Amber Fields neighborhoods on the west side of Akron
Avenue to the new City park (pickleball courts, etc.) will also be included.
Staff requested proposals from three consultants for engineering services related to the design, bid and
construction of Akron Avenue. The firms were Alliant Engineering, Inc., Bolton & Menk, Inc., and WSB
and Associates. After review of the proposal, staff recommends that the proposal from Alliant
Engineering be accepted. Alliant has been extensively involved in the development of Amber Fields and
therefore has a familiarity with the area thus creating efficiencies for their work. It should be noted that
the design team assigned to this work is not the same team that performing design work for the developer.
Alliant’s proposed cost for the design, bidding and construction administration is $216,175. Additional
services that will be required are geotechnical evaluation and material testing services. One final item
would be a storm water review to be performed by the city’s consultant to ensure the design addresses
comprehensive stormwater plan.
RECOMMENDATION
Staff recommends Council accept the attached quote for engineering services related to the Akron Avenue
South Extension Project, City Project 2023-01 from Alliant Engineering, Inc.
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REQUEST FOR PROPOSALS
AKRON AVENUE SOUTHERN EXTENSION
IMPROVEMENT PROJECT
CITY PROJECT NUMBER 2023-01
The City of Rosemount is preparing for the Akron Avenue Southern Extension Project, City Project No.
2023-01. As a result, Rosemount is seeking proposals for engineering services related to this work. A
detailed breakdown identifying staff, number of hours for each staff and costs (including reimbursable
costs) for each task shall be provided so that staff can compare and evaluate the quotes. Additional
tasks that are not noted below should be called out and detailed on the provided quote with a separate
cost breakdown.
The Akron Avenue Southern Extension Project is anticipated to include upgrading the poorly maintained
private bituminous roadway to an urban street section with storm water improvements from the
recently constructed portion to approximately 3,400 feet south. The project will also include extension
of a trunk sanitary sewer, water and storm water utilities. The project is required to be constructed in
the summer of 2023 and completed by September 15, 2023. See Exhibit 1 for the location and extents of
the project.
Task 1. Design. Prepare detailed plans and specifications for completion of the Akron Avenue
Southern Extension Project. The following work elements are anticipated and should be included in
the overall quote.
• Subtask 1.1. Survey. Perform survey work as necessary for preparation of design documents.
May include location of right of way/property lines, elevations and utility (public and private) as
necessary. Confirm potential need for additional roadway easement on eastern portion near
existing city ball fields, prepare parcel sketches and legal description, if needed.
• Subtask 1.2. Geotechnical Evaluation – act as the City’s agent to solicit geotechnical
investigation services including soil borings and a summary report complete with professional
recommendations for pavement cross-section design. Propose recommended number of soil
borings based on the attached project location exhibit.
• Subtask 1.3. Design. Prepare detailed design for anticipated improvements on Akron Avenue
as shown in the attached project area figure. Specifications shall incorporate the MnDOT 2020
Specifications and City of Rosemount Standard Specifications. At least two review and
comment periods shall be anticipated.
• Subtask 1.4. Private Utility Coordination. Coordinate with existing private utility providers for
relocation as necessary from early in preliminary design phase all through construction.
• Subtask 1.5. Schedule. Provide a schedule for design, bidding, construction and close out with
related milestones. The City desires bidding to occur by late December 2022/early January
2023, with substantial completion of all construction by September 15, 2023.
The final survey, pavement analysis, and plan set shall be provided as an electronic copy in both
drafting file and pdf in full-size and half-size. This may be submitted to the City via e-mail, FTP site or
on a disk/USB drive. No hard-bound copies required. This task shall be completed no later than
December 15, 2022.
Request for Proposals
Akron Avenue Southern Extension
City Project Number 2023-01
2 | P a g e
Task 2. Bidding. Coordinate bidding for Akron Avenue South Extension.
• Subtask 2.1. Plan Distribution. Distribute plans for contractor review. As an option, use of
electronic/online bidding may be used.
• Subtask 2.2. Bidding. Respond to contractor questions, distribute addendums and review and
tabulate the bids. Provide a recommendation letter for use as part of the award process.
Task 3. Construction Administration. Perform observation, administration and coordinate
compaction and materials testing by third-party testing firm during construction phase of work.
• Subtask 3.1. Observation. Provide on-site inspection and observation during the construction.
For purposes of quoting work assume a 20-week construction timeframe at 40 hours per week.
Additionally, provide an hourly observation rate.
• Subtask 3.2. Staking. Provide field survey layout staking as requested by contractor.
• Subtask 3.3. Material Testing. act as the City’s agent to solicit soil compaction and materials
testing services for verification of compliance as required by the City’s standard specifications
for infrastructure construction.
• Subtask 3.4. Administration. Review material submittals and progress payments, respond to
requests for information, conduct routine and regular project progress meetings with project
representatives and stakeholders, provide timely communication with project stakeholders,
process contract modifications and change orders, and prepare as-built drawings in both
computer aided design and .pdf format.
Any additional work items that the consultant recommends be considered by the City for inclusion in the
scope shall be provided as an additional cost with sufficient detail for review of the that work.
Questions regarding this RFP shall be directed to:
Nick Egger, P.E.
Public Works Director
2875 145th St W
Rosemount, MN 55068-4997
nick.egger@rosemountmn.gov
-OR-
Brian Erickson, P.E.
City Engineer
2875 145th St W
Rosemount, MN 55068-4997
651-322-2025
brian.erickson@rosemountmn.gov
RFPs shall be submitted electronically by 10:00 a.m., CDT Monday, October 10, 2022 to:
pwadm@rosemountmn.gov.
Request for Proposals
Akron Avenue Southern Extension
City Project Number 2023-01
3 | P a g e
Exhibit 1: Project Location Map
Project Extent
Prepared for:
Prepared by:
October 10, 2022
PROPOSAL
Akron Avenue Southern Extension
Improvement Project
City Project 2023-01
Proposal for Akron Avenue Southern Extension Improvement Project i
Building better communities
with excellence and passion.
Alliant Engineering, Inc.
733 Marquette Ave Ste 700
Minneapolis, MN 55402
main 612.758.3080
fax 612.758.3099
www.alliant-inc.com
Nick Egger, P.E.
Public Works Director
nick.egger@
rosemountmn.gov
Brian Erickson, P.E.
City Engineer
brian.erickson@
rosemountmn.gov
October 10, 2022
RE: Akron Avenue Southern Extension Improvement Project, City Project Number 2023-01
Dear Mr. Egger and Mr. Erickson and Members of the Evaluation Committee:
The Akron Avenue Extension Project includes upgrading the poorly maintained private
bituminous roadway to a modern urban street section with storm water improvements
for approximately 3,400 feet. The project will also include extension of a deep trunk
sanitary sewer, water, and storm water utilities.
To deliver a successful design, navigate the bidding process, and seamlessly transition
to construction, you need a consultant team of trusted and experienced engineers
and a strong project manager to coordinate multiple design disciplines and effectively
communicate with the City, adjacent landowners, developers, and the public.
Alliant Engineering, Inc. (Alliant) has assembled an experienced and committed group
of project leaders to deliver a design that is future-focused and safe for all users.
The Alliant Team will deliver exceptional service to the City with the key advantage
of already being intimately familiar with the project nuances and process required to
deliver. We have thoroughly enjoyed working with you and your consultants to deliver
the Amber Fields development design and look forward to continuing that momentum
into the design and construction of this important public infrastructure project.
Delivering final plans by December 15th, 2022, will require constant progress
and forward thinking. Through the work Alliant has completed on the adjacent
development, we already have intimate knowledge of the project complexities
and opportunities and will have a head start on building consensus on a preferred
alternative to keep the design advancing.
Our project manager, Steve Weser, has recent experience coordinating major
infrastructure improvements with the University of Minnesota through his work as
Project Manager to deliver the design of Hennepin County’s University Avenue and 4th
Street improvement project along two-miles of Hennepin County roadways partially
through the heart of the University of Minnesota-Twin Cities campus.
We are thrilled at the prospect of working with you and your partners on this project
and continuing to help transform the UMore Park area into the long-term vision of the
City. We appreciate your consideration of Alliant and encourage you to contact me at
the below information if you have any questions or need further information.
Sincerely,
Alliant Engineering, Inc.
Steve Weser, PE
Project Manager
sweser@alliant-inc.com
612.767.9347
Proposal for Akron Avenue Southern Extension Improvement Project 1
Project UnderstandingProject Understanding
The City of Rosemount has the unique opportunity
to repurpose a portion of the UMore Park area
into a thriving urban development. As part of the
initial build out, the City plans to extend Akron
Avenue 3,400-feet south from the recently
constructed connection to CSAH 42. The segment
of roadway will be constructed in 2023 to support
the adjacent mixed-use development.
The City and their partners have invested countless hours
transitioning from visioning to construction of infrastructure
to bring the UMore Development to reality. Alliant’s land
development team has been a key partner in the design of
the 435-acre Amber Fields site roughly bordered by CSAH 42,
Auburn Avenue, and future Akron Avenue. Alliant is excited to
submit this proposal to the City of Rosemount to now infuse
our transportation design and construction services group
specialists into the team to lend their expertise in the design and
construction of some of the initial public infrastructure for Akron
Avenue.
At Alliant, our land development, transportation design
group, and construction services staff routinely partner to
deliver designs for private and public partnerships. Our land
development team provides exceptional service to our private
partners to build better communities. When it comes to the
design and construction of major public infrastructure elements
our transportation design group and construction services
group join in the effort to lend their expertise. We will pair
the knowledge already gained and the relationships already
formed with our land development team with the expertise of
our transportation design and construction management staff to
construct this important piece of the master plan for the UMore
Development.
We already have a thorough understanding of the complexities
of the area that will be required to quickly deliver the design
in December 2022. We know what needs to be done and
what coordination needs to happen to resolve lingering
design questions. Some of the coordination items and design
considerations are as follows:
●Coordination of right-of-way and easements with property
owners including Dakota County Technical College and City
park property
●Grading impacts to adjacent wetlands
●Potential relocation of major utilities including an 8” gas line
●Coordinating potential near term and future trail connections
and pedestrian/bicycle crossings including a pedestrian
underpass
●Planning for future widening to a four-lane roadway section
●Coordination of a regional storm water management system
Our issues and opportunities map on the following page further
depicts our understanding of the area and highlights some of
the items that must be coordinated to deliver the project.
Alliant staff has thoroughly enjoyed the experience working
with the City of Rosemount and their partners and consultants
during our work in this area to date. We are proud of the synergy
that has been developed and look forward to continuing the
momentum to deliver public street and utility improvements in
the area.
Responder Experience and Responder Experience and
QualificationsQualifications
Alliant has assembled a dedicated team with the
specialized expertise to complete this project. Our
project leaders were specifically chosen for their
ability to tackle similar challenges.
Completing this project on time will require dedicated focus
starting on day one and persisting until final plans are submitted
and the project is bid and constructed. Our project leaders
(Steve Weser as Project Manager and Nick Turner as Lead
Designer and Construction Administration Engineer) will remain
a consistent and constant presence throughout the process.
Steve and Nick sit side-by-side at the Alliant office and are
constantly bouncing design, project management, and
construction questions off each other. Nick’s urban design and
construction management experience is complemented by
Steve’s experience with project management, roadway, utilities,
and storm water design. Together this duo will lead a design
team that will efficiently and effectively deliver this project
within your timeline and within your budget. Full page resumes
for Steve and Nick are located on pages 3 and 4 .
▲Alliant local roads group meeting
Proposal for Akron Avenue Southern Extension Improvement Project 2[Proposal/Letter of Interest] for [Name of Project] 1
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UMore ParkUMore Park
Dakota County Dakota County
Technical College Technical College
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42
LEGEND
Project Area
Right-of-Way Land
Acquisition
Wetland
Xcel Energy Overhead
Power Transmission
Line
MN Energy 8” Gas
Main
Future Dakota County regional trail extension
Traffi c control for summer ball fi eld use
Exhibit 1. Issues and Opportunities Map
Sanitary sewer stub for City’s future force main
Deep 24” Sanitary Sewer
Maintain existing emergency overfl ow for regional ponding
Stormwater modeled and incorporated in to ponding calculations
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155155THTH ST W ST W
Future intersection
Coordinate pedestrian underpass
Connect and extend 12” watermain
Determine impacts to gas and power transmission lines
West stub for future connection to Boulder Avenue (155th St)
Exhibit 1. Issues and Opportunities Map
Proposal for Akron Avenue Southern Extension Improvement Project 3
Steve Weser, PE
Project Manager
RELEVANT EXPERIENCE
CSAH 46 Traffic Analysis and Preliminary Engineering Hastings, MN Project
Manager on a corridor study and preliminary engineering for 2.3 miles of CSAH 46
west of downtown Hastings. The corridor study included development of multiple
roadway and trail cross sections within rural and residential areas along the
Vermillion River. Intersection analysis and access management were key aspects of
the alternatives evaluation and engineering effort.
Lexington Avenue Reconstruction Ramsey County, MN Project Manager for the
preliminary and final design of Lexington Avenue between I-694 and County Road E
in the cities of Arden Hills and Shoreview. The project includes ¾ miles of roadway
reconstruction, replacement of aged city utilities, railroad crossing, drainage
improvements, pedestrian, bicycle, and transit improvements along a heavily
traveled urban corridor. A comprehensive traffic analysis and extensive coordination
with adjacent property/business owners and concurrent private development was
required to implement access management improvements.
CSAH 21 Stagecoach Trail Corridor Improvements Project Washington County,
MN Consultant project manager for the preliminary design for over 5 miles of
County roadway through Oak Park Heights, Bayport, Baytown Township, and West
Lakeland Township and final design of Phase 1 consisting of 1.2 miles of roadway
and one mile of mill and overlay. He managed a multi-firm design team responsible
for project coordination, preliminary engineering, public and agency involvement,
and environmental documentation services. The project included pavement
management recommendations, intersection widening to provide turn lanes, access
management, other safety improvements, investigation of multimodal infrastructure
opportunities, wetland delineation, and railroad quiet zone feasibility study and
modified rail crossing.
County Road 65 Reconstruction Washington County, MN Consultant Project
Manager for the preliminary and final design for reconstruction of three-miles of rural county roadway. The scope included a traffic
analysis, environmental screening, public outreach, and 30% level design to determine Right-of-Way and temporary easement limits.
Geometric improvements were recommended along County Road 65 and connecting CSAH routes including adding turn lanes,
access management, vertical curve corrections and grading improvements to improve safety and drainage. A staff approved layout
was developed to obtain municipal consent from West Lakeland Township and Baytown Township. Steve was responsible for leading
the design effort and public involvement efforts. Final design will be completed in 2022.
CSAH 59 (Centerville Road) Improvements White Bear Lake, MN Consultant project manager for the preliminary and final design
of a project to widen Centerville Road (CSAH 59) to improve safety along a congested segment of County roadway within the City
of White Bear Lake and White Bear Township in conjunction with an adjacent private development project. The project included
roadway widening, traffic signal system installation, raised median, turn lanes, access revisions, and drainage improvements.
University and Fourth Roadway Improvements Minneapolis, MN Steve served as the Project Manager for the partial reconstruction
project of one-way pairs University Avenue and 4th Street through the heart of the University of Minnesota east bank campus. He was
supported by a lead designer dedicated to each corridor. The Alliant led team delivered preliminary and final design services for the
corridor with 100% plans completed in the spring of 2022.
8th Street Reconstruction Minneapolis, MN Project Manager for the reconstruction of 8th Street from Hennepin Ave to Chicago
Ave in downtown Minneapolis. The project included a full reconstruction of the roadway, utility upgrades, ADA improvements, curb
extensions, lighting, BRT bus stations, and streetscape elements to enhance the pedestrian realm. The public engagement included
many one-on-one and group meetings with business and property owners, neighborhood groups, business associations, and the
special service district.
BACKGROUND
Steve is a Principal at Alliant with 26
years of experience working on a wide
variety of projects with an emphasis on
State and County Highways and Municipal
State Aid streets. His project management
experience includes leading planning,
preliminary and final design, public
engagement, permitting, and construction
administration phases of projects. His
technical experience working in multiple
disciplines including roadway, water
resources, construction staging and
traffic control, and utilities has led to
development of a broad knowledge base
and strong project management skills.
EDUCATION
B.S. Civil Engineering, University of
Minnesota
PROFESSIONAL REGISTRATION
Professional Engineer: Minnesota (40545)
Proposal for Akron Avenue Southern Extension Improvement Project 4
Nick Turner, PE
Design Lead and Construction Administration
RELEVANT EXPERIENCE
Wabasha Street Reconstruction St Paul, MN Nick is serving as Construction
Administrator for the reconstruction of Wabasha Street from Kellogg Boulevard to
7th Street. This project is reconstructing the full width of the right-of-way adding
a protected bikeway and ADA accommodations. Construction is anticipated to be
complete in fall of 2022.
Hennepin Avenue Reconstruction Minneapolis, MN Preliminary Design Lead
for the reconstruction of Hennepin Ave from Washington Ave to 12th Street in
the Central Business District of downtown Minneapolis. The project includes a
full reconstruction of the roadway, utility upgrades, ADA improvements, curb
extensions, lighting, BRT bus stations, and streetscape elements to enhance the
pedestrian realm. Several geometric options were produced and discussed on a
weekly basis. The preliminary design team produced an approved layout and the
30% set of construction plans.
8th Street Reconstruction Minneapolis, MN Nick served as the Final Design
Lead of 8th Street from Hennepin Avenue to Chicago Avenue. Nick was intimately
involved in all aspects of design, including extensive ADA design layouts and design
for ten intersections within the project. Nick was also responsible for coordination
of public utility work within the project limits, coordination with multiple City of
Minneapolis administrative departments, and compilation of final bid specifications.
Glacier Way and 179th Street Lakeville, MN Nick worked directly with the City
of Lakeville and Dakota County staff in coordination with Pulte Homes to design
infrastructure improvements at 179th Street and Glacier Way. He assisted with
construction oversight. Nick led the development of the geometric alternatives and
the preliminary layout for the preferred alternative.
Upper Harbor Terminal Minneapolis, MN Conceptual Design Lead for the Public
Works portion of the Upper Harbor Terminal (UHT) development. The conceptual
design team produced several iterations of conceptual roadway designs, reviewed
anticipated roadway use and turn movements, reviewed anticipated utility use and
created utility design concepts, and prepared conceptual opinions of project cost
for use by Minneapolis Public Works in their planning efforts.
Girard Ave S Street Reconstruction Minneapolis, MN Final Roadway Design Lead
for the reconstruction of Girard Avenue from Lake Street to Lagoon Avenue in the
Uptown neighborhood of Minneapolis. The final design team prepared construction
bid documents which covered all improvements to convert the roadway to a
curbless urban street with green infrastructure improvements.
TH 73 and CSAH 10 Roundabout and Highway Improvements Moose Lake,
MN Geometric Design Lead and Roadway Designer for the construction of a
roundabout at the intersection of TH 73 and Carlton County CSAH 10 in Moose Lake,
MN. The construction of a new school along CSAH 10 south of this intersection
required the intersection improvements as well as widening of CSAH 10 for
approximately one mile. This project had a very aggressive schedule, with six
weeks from start of the project to plan turn-in. Alliant prepared a level 1 layout and
final construction bid documents for all roadway, drainage, erosion control, and
construction staging improvements.
BACKGROUND
Nick is a transportation engineer with
over 13 years of design and construction
management experience. During this
tenure he has gained experience in
both preliminary and final design on a
variety of projects including specialty
roundabout geometrics and urban core
reconstructions.
Nick led the design of several major
street reconstruction designs in
downtown Minneapolis, which required
balancing competing needs within
constrained corridors. He is also leading
the design of the University Avenue/4th
Street improvements, requiring careful
coordination of bicycle, pedestrian,
transit, and vehicle needs across major
intersections on the University of
Minnesota campus.
EDUCATION
B.S. Civil Engineering, University of Iowa
PROFESSIONAL REGISTRATION/
LICENSURE
Professional Engineer (MN)
Proposal for Akron Avenue Southern Extension Improvement Project 5
RELEVANT EXPERIENCE
Two recent projects are featured below to show the experience
Alliant has in delivering high quality projects with many of the
same scope items and challenges as this one.
On both of these projects, the Alliant
transportation design group worked hand-in-hand
with our land development team to design these
projects, similar to what we will do for the Akron
Avenue project.
Glacier Way and 179th Street
Lakeville, MN
Pulte Homes advanced design plans for a development in
Lakeville in the southeast quadrant of Cedar Avenue and
179th Street. Through this development process a two-block
gap in Glacier Way was constructed by Lakeville in the fall of
2021. Alliant worked with Pulte, Lakeville, and Dakota County
to ensure the design of the facilities met the standards for
all agencies. Alliant performed preliminary and final design
and construction oversight of the residential development
and the necessary public infrastructure improvements. Public
infrastructure improvements included turn lane additions to
179th Street, trail addition along 179th Street, two blocks of
Glacier Way roadway including watermain, sanitary sewer stubs,
storm sewer, and sidewalk.
40th Street North Street and Storm Sewer Improvements
Oakdale, MN
Alliant completed a feasibility study for city council approval
then proceeded with final design for the realigned street and
storm sewer improvements in conjunction with a new residential
subdivision. Alliant also assisted with bidding services and is
providing construction administration and staking services.
New watermain and sanitary sewer systems to serve the
new subdivision were also part of the design. A single-lane
roundabout and customized street lighting systems were
incorporated into the final plans.
Work Plan/Project ApproachWork Plan/Project Approach
We are providing all of the tasks requested by the City in the
RFP. The following describes our understanding of the tasks and
outlines our approach to delivering the project.
OVERALL APPROACH
Task 1 – Design
Steve Weser will serve as the Project Manager for Alliant
throughout the project and will be the main point of contact for
the City. Steve’s support staff will assist with coordination of
design details. Steve will coordinate all aspects of the design
and will lead coordination and review meetings with the City. We
assume up to five coordination meetings will be required during
the design phase. Three of the meetings will be in-person and
the remainder are assumed to be held via Microsoft Teams or
other virtual platforms.
Task 1.1 – Survey
Through our work with the adjacent development to date and
our familiarity with the mass grading plan that was prepared
by Alliant, we are ahead of the curve in understanding the
lay of the land. We have access to some survey work that has
already been done in the vicinity of the project. Some minor
additional survey is anticipated to be needed to define the
recently constructed segment of Akron Avenue to the north and
surrounding areas to complete the design to the south limits.
Easements are anticipated to be needed from a minimum of
three properties. Aliant will prepare easement exhibits and
descriptions for up to three properties in accordance with City
requirements. If additional easement exhibits and descriptions
are required, Alliant can prepare them as additional services.
We assume the City will negotiate easements with the property
owners. Alliant will assist the City with negotiations as needed.
1.2 – Geotechnical Evaluation
Alliant has good working relationships with the geotechnical
firms in the area. We will act as the City’s agent to develop
a scope and solicit quotes from geotechnical firms to obtain
borings, lab testing, and recommendations related to pavement
design, grading, compaction, and utility installation, particularly
the deep sanitary sewer required to serve the development.
1.3 – Design
Alliant will prepare construction plans and submit for City review
at the 60%, 90%, and 100% levels of design. While the previous
submittals are under review by the City and their partners,
we will continue working to advance the next submittal. A
draft project manual, including specifications using the City’s
preferred format, will be provided at the 90% and 100% level.
The 60% design plans will include the basic spine of the plan
set, including cover sheet, typical sections, existing conditions
and removals, construction plan and profile, storm sewer plan
and profile, utility plans, special details, staging narrative, and
cross sections if necessary.
Proposal for Akron Avenue Southern Extension Improvement Project 6
The 90% design plans will include all sheets from the 60% set
and including all other sheet sets required for a final biddable
set of plans including restoration, erosion and sediment control,
traffic control, signing and striping, and all other details.
The construction plans will include design of a storm sewer
collection and conveyance system. Catch basins can be
designed in accordance with State Aid requirements to ensure
future compliance if Akron Avenue is eventually a State AId
route. It is understood that storm water treatment will be
provided outside of the roadway corridor in conjunction with the
adjacent development. Alliant was an integral part of the design
of the off-site treatment and will bring that knowledge to the
design of Akron Avenue to provide the best value to the City.
We will prepare an Engineer’s Opinion of Probable Construction
Costs (EOPCC) estimate to accompany each submittal (60%,
90%, 100%).
We assume the roadway section will consist of a single through
lane in each direction with a trail or sidewalk on each side. It is
our understanding that in the distant future, traffic volumes may
necessitate the need for a four-lane roadway. We will investigate
whether roadside trails and walks can be constructed in
locations to remain in place after the future widening.
Our services will include coordination of remaining known
issues including right-of-way and easements, pedestrian/bicycle
crossings, deep utility installation, and associated phased
grading.
We did not include corridor lighting or landscaping in our
proposed scope and fee estimate however Alliant has the
expertise and staff availability to analyze and design corridor
lighting and design landscaping if needed. We have not included
a feasibility report in our scope and fee estimate, but can
prepare one if required by the City as an additional service.
1.4 – Private Utility Coordination
Alliant has established solid working relationships with utility
providers in the area during our work on the development
to date and other projects in the vicinity. We will carry those
relationships into the design and construction phases to deliver
this project for the City. Known issues are shown in Exhibit 1
on page 2. Alliant will map existing utilities from mapping and
field locates requested through a Gopher State One Call. Alliant
survey staff will coordinate a field meet to mark underground
utilities and will collect survey data once utilities are marked. We
will hold up to two formal utility coordination meetings virtually
with private and public utility providers. We will prepare and
distribute agendas, materials, and minutes.
1.5 – Schedule
Alliant will prepare a project schedule in Microsoft Project or
other scheduling software as preferred by the City. The schedule
will be updated monthly throughout the project and reviewed
with the City and other stakeholders at design and construction
coordination meetings.
Task 2 – Bidding
Alliant will prepare bidding documents and coordinate
solicitation of bids from contractors on behalf of the City.
2.1 – Plan Distribution
Alliant will prepare advertisements to be published in local
publications, bidding clearinghouses, and online systems
as required by the City. Alliant will act as the City’s agent to
distribute plans to prospective bidders. We will post bidding
documents to QuestCDN online bidding system or coordinate
other online or in-person distribution as requested by the
City. For purposes of our fee estimate, we anticipate that plan
distribution will be digital utilizing QuestCDN, which Alliant has
recent experience with on the 40th Street project referenced
herein and other recent project such as Comstock Lane at
Schmidt Lake Road for the City of Plymouth.
2.2 – Bidding
Alliant will coordinate electronic or conventional in-person bid
opening as requested by the City. For purposes of our scope
and fee estimate, we assume coordination of online bidding
using QuestCDN. Alliant will respond to contractor questions and
requests for information, prepare and distribute addenda, and
review and tabulate bids. Alliant will prepare a recommendation
to award letter.
Task 3 – Construction Administration
Our construction administration lead for this project, Nick
Turner, lives five minutes from the project site in nearby
Apple Valley. Nick will be readily available at short notice to
attend to unexpected situations and impromptu meetings at
the construction site as needed. Nick is also our lead roadway
designer for this project. Nick will provide a seamless transition
from design to construction services.
3.1 – Observation
Alliant will provide full time construction observation services
throughout the construction of the improvements when
work is active. Per the RFP, we have budgeted for a 20-week
construction season with 40 hours per week for a construction
inspector. Please refer to our fee schedule. Tasks performed
will include coordination of staking, coordination of materials
testing and documentation, construction observation, quantity
measurement, utility coordination, stakeholder engagement in
the field, and all other inspection and coordination required.
Proposal for Akron Avenue Southern Extension Improvement Project 7
3.2 – Staking
Alliant will perform all construction staking for the project.
Staking is anticipated to include right-of-way/easements,
centerline, grading, curb and gutter, sanitary sewer, watermain,
storm sewer, and appurtenances. We have estimated staking
services as 96 hours of two-man survey crew time. We will
perform as-built surveys for final utilities and storm sewer
for documentation during and/or at the end of construction.
If additional survey services are required, we will perform
survey services at the unit rate provided in the attached fee
estimate. Our survey crews will be providing staking services
for the Amber Fields development during the 2023 construction
season. We will be able to provided some economy of scale to
benefit the City by already doing active work in the area.
3.3 – Material Testing
Alliant has good working relationships with the geotechnical
and testing firms in the area. We will act as the City’s agent to
develop a scope and solicit quotes from testing firms to provide
field and lab services for material testing related to construction
of Akron Avenue and associated utilities and drainage features.
3.4 – Administration
Alliant will provide construction administration services
throughout construction and project close-out. We will schedule
and conduct a pre-construction meeting with the contractor
and agency staff and conduct weekly meetings with the
contractor, stakeholders, and utility providers. Construction
will be monitored and documented. We will respond to RFIs
from the contractor, review, and catalogue shop drawings and
submittals. Our team will coordinate with the City and developer
throughout. Monthly contractor pay requests will be reviewed
with the contractor and recommended for approval by the City.
Following construction completion, Alliant staff will prepare
close out documents for the construction contract and complete
as-built surveying and drawings.
OPTIONAL TASKS
We have included all services requested by the City in our scope
and provided estimated fees for those services. Alliant provides
a full range of design, surveying, planning, and construction
services. We have all expertise in-house to perform any
additional tasks that may arise during design and construction.
ScheduleSchedule
We understand the City intends to bid the project in late 2022 to
early 2023 with construction substantially completed by the end
of summer 2023. We already have first-hand knowledge of the
area and the project complexities and are ready to begin work
immediately after Notice to Proceed. Our team is nimble and can
modify our approach and schedule as needed to best meet the
City’s needs. The following is a tentative schedule that can be
refined with the City as work progresses if needed.
Task Timing
Notice to Proceed Assumed October 14, 2022
60% design submittal November 4, 2022
90% design submittal November 23, 2022
100% design submittal December 15, 2022
Advertise for bids December 2022 to January 2023
Bid opening January 18, 2023
Begin construction April 24, 2023
End construction Substantial completion
September 15, 2023
CostCost
Alliant has developed a staff hour and cost estimate on the
next page based on our understanding of the project and our
proposed work plan. We are flexible with our scope and fee
estimate and can work with the City to adapt it as needed to
best meet the needs of the City.
Proposal for Akron Avenue Southern Extension Improvement Project 8
Exhibit 2. Staff Hour and Cost Estimate
Task Description
Hours
Task
Total Cost
Alliant Engineering
Team Total
Principal
Senior
Professional
Engineer/PLS
Graduate
Engineer/
Survey
Technician
Construction
Manager
Construction
Inspector
Two-Person
Survey Crew
Weser Turner
1.0 Design 33 185 342 0 0 16 576 $76,055
1.1 Survey (6)1 8 24 16 49 $7,145
1.2 Geotechnical Evaluation (5)2 1 2 5 $820
1.3 Design (1)(2)24 160 300 484 $62,500
1.4 Private Utility Coordination 4 16 16 36 $5,140
1.5 Schedule 2 2 $450
2.0 Bidding 6 16 24 0 0 0 46 $6,430
2.1 Plan Distribution (7)2 8 8 18 $2,570
2.2 Bidding (7)4 8 16 28 $3,860
3.0 Construction Administration 2 0 36 86 800 112 1036 $128,690
3.1 Observation (3)(4)800 800 $88,000
3.2 Staking 12 2 96 110 $20,320
3.3 Material Testing (5)24 24 $4,080
3.4 Administration (3)2 24 60 16 102 $16,290
Project Total Hours 41 201 402 86 800 128 1658
Hourly Billing Rates $225 $160 $105 $170 $110 $195
Direct Labor $9,225 $32,160 $42,210 $14,620 $88,000 $24,960 $211,175
Subtotal Labor Cost $211,175
Direct Expenses: (mileage,
printing, deliveries)
$5,000
None
Subtotal Direct Expenses $5,000
Project Cost Not To Exceed $216,175
NOTES:
(1) Assumes up to five meetings with City staff and stakeholders
(2) Assumes City will provide templates for technical specifcations
and front-end documents.
(3) Includes pre-construction meeting, weekly construction meetings,
and monthly contractor pay requests.
(4) Assumes 40 hours/week for 20 weeks for an inspector as
requested in the RFP.
(5) Assumes materials testing and geotechnical investigation,
analysis, and reporting by others.
(6) Assumes easement exhibits and descriptions for three parcels.
(7) Assumes online using QuestCDN.
(8) Includes asbuilt survey and drafting for utilities and storm sewer.