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Authorization Of Final Payment.Docx
EXECUTIVE SUMMARY
City Council Meeting: November 1, 2022
AGENDA ITEM: Biscayne Avenue Improvement Project,
City Project 2020-01 Final Acceptance
and Authorization of Final Payment
AGENDA SECTION:
Consent
PREPARED BY: Brian Erickson, PE, City Engineer AGENDA NO. 6.g.
ATTACHMENTS: Resolution, Engineer’s
Recommendation, Final Payment
Request
APPROVED BY: LJM
RECOMMENDED ACTIONS: Resolution to Approve Final Payment to Northwest Asphalt,
Inc. for the Biscayne Avenue Improvement Project, City Project 2020-01 and Accepting the
Improvements for Perpetual Maintenance
BACKGROUND
On April 7, 2020, City Council awarded a contract to Northwest Asphalt, Inc. for the Biscayne Avenue
Improvement Project, City Project 2020-01. This project converted Biscayne from an existing gravel
section to a paved road with curb and gutter. Sanitary sewer was extended to the south from Boulder Trail
to 158th Circle and water main stubs were installed to undeveloped property in order to facilitate future
development. Finally, a right turn lane was constructed on 160th St (CSAH 46).
Construction began the summer of 2020 and all utilities were constructed along with the base course of
bituminous. Final paving was completed in 2021. Since the construction removed a temporary
connection to a Metropolitan Council Environmental Services manhole at the 158th Cir intersection proof
of completion was required. However, the contractor did not provide final proof until 2022. At this point
construction is complete and the improvements are ready for final city acceptance.
DISCUSSION
Northwest Asphalt has completed all improvements as designed by Bolton & Menk, Inc. (BMI) and
detailed in the contract. As a result, BMI has recommended acceptance and issuing the final payment for
this work.
There were three change orders to the contract which resulted in an estimated increase of $21,036.05;
however, based on actual quantities the final additional cost was $18,996.92 or $2,039.13 less than the
estimate. The total construction cost was ultimately $187,604.39 or 10% less than the bid amount due to
the actual quantities used in the work. The final payment is $104,643.62. Table below shows the final cost
details.
Engineer's
Estimate Bid Amount Final Cost
Original Design 2,665,200.00$ 1,854,087.77$ 1,668,522.51$
Change Orders NA 21,036.05$ 18,996.92$
Total 2,665,200.00$ 1,875,123.82$ 1,687,519.43$
Over/(Under) Amount (977,680.57)$ (187,604.39)$
Over/(Under) Percentage -36.7%-10.0%
2
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting the improvements for
perpetual maintenance and authorizing final payment to Northwest Asphalt, Inc. for Biscayne Avenue
Improvements, City Project 2020-01.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2022 – XX
A RESOLUTION ACCEPTING PUBLIC IMPROVEMENT
FOR BISCAYNE AVE IMPROVEMENTS
CITY PROJECT 2020-01
WHEREAS, Northwest Asphalt, Inc. has completed the required construction as per the scope of the
contract, and;
WHEREAS, the City received a concurrence from Bolton & Menk, Inc. that the work has been
completed in accordance with the approved plans and specifications and finds the improvements
acceptable;
WHEREAS, the contractor has completed all necessary administrative requirements to close out the
contract.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ROSEMOUNT, MINNESOTA:
1. The improvements completed under said agreement are hereby accepted for perpetual
maintenance and ownership.
2. Final payment to the contractor is authorized.
ADOPTED this 1st day of November, 2022.
William H. Droste, Mayor
ATTEST:
Erin Fasbender, City Clerk
H:\ROSEMNT_CI_MN\T18117509\1_Corres\C_To Others\2022-8-26_SAP Closeout Packet\MEMORANDUM- Project Acceptance.docx
MEMORANDUM
Date: October 20, 2022
To: Brian Erickson, PE, City Engineer
City of Rosemount
From: Matt Blazer, PE, Principal Engineer
Subject: 2020 Biscayne Ave Improvements
City Project 2020-01
Project No.: T18.117509
The City of Rosemount is in the process of closing out and accepting the infrastructure improvements
for the 2020 Biscayne Avenue Improvements Project.
The improvements consisted of conversion from a rural gravel road to a paved urban section, curb
installation, watermain construction, trunk sewer extension, and storm sewer improvements on
Biscayne Avenue from Boulder Trail to CSAH 46 (160th St W).
The improvements were designed by Bolton & Menk and inspected by Bolton & Menk in accordance
with the City’s Standard Specifications and Engineering Guidelines. The public improvements were
constructed by Northwest Total Site from May 2020 to June 2021.
Bolton & Menk recommends approval and acceptance of the 2020 Biscayne Avenue Improvements
project and issuance of final payment to Northwest Total Site.
Please contact me at Matt.Blazer@bolton-menk.com or 612-756-4823 with any comments or questions.
Sincerely,
Bolton & Menk
Matt Blazer, PE
Principal Engineer