HomeMy WebLinkAbout6.f. Authorizing 2023 Community Waste Abatement Grant Agreement
EXECUTIVE SUMMARY
City Council Meeting Date: November 15, 2022
AGENDA ITEM: 2023 Community Waste Abatement
Grant Agreement
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.f.
ATTACHMENTS: 2023 Community Waste Abatement Grant
Agreement, Funding Application, Program Guidelines and
Insurance Terms
APPROVED BY: LJM
RECOMMENDED ACTION: Motion to approve the 2023 Community Waste Abatement
Grant Agreement between Dakota County and the City of Rosemount.
BACKGROUND
Each year the City receives funding from Dakota County to assist with the promotion, activities and
administration of the Community Waste Abatement Grant Program, formerly known as the Community
Funding Grant and JPA. Currently, the administration of this program rests with Violet Penman, who is
an employee of the City of Rosemount working to administer the program to the cities of Hastings,
Farmington, and Rosemount.
The total expected grant dollars for reimbursement is $116,301.24 in 2023, which accounts for funding
allocated to the cities of Hastings ($40,337.09) Farmington ($36,484.59) and Rosemount ($39,479.59). The
City of Rosemount shall act as the fiscal agent for the cities and is authorized to pay program expenses and
receive reimbursements through a Joint Powers agreement with the cities of Farmington and Hastings.
RECOMMENDATION
Staff recommends that the City Council approve the 2023 Community Waste Abatement Grant
Agreement between Dakota County and the City of Rosemount.
Dakota County Contract #C0036022
2023 Grant Agreement Page | 1 of 7
COMMUNITY WASTE ABATEMENT
2023 GRANT AGREEMENT
This Community Waste Abatement Grant Agreement (Agreement) is made and entered into by and between the County
of Dakota, acting through its Environmental Resources Department (County) and City of Rosemount, itself and acting as
the fiscal agent for the cities of Farmington and Hastings (Grantees).
WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551);
and
WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste
abatement program that is consistent with the Dakota County Solid Waste Master Plan (Master Plan); and
WHEREAS, the Dakota County Solid Waste Master Plan (Master Plan) governs all solid waste management in the
County (Minn. Stat. § 115A.46); and
WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the
Master Plan (Minn. Stat. § 115A.46); and
WHEREAS, the Master Plan supports performance-based funding for municipalities to develop and implement waste
abatement programs, education, and outreach; and
WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the
Community Waste Abatement Grant Program; and
WHEREAS, funding amounts are established by the County Board each year as part of the Environmental Resources
Department (Department) budget; and
WHEREAS, the Grantees agree to perform all activities described in this Agreement and Dakota County Waste
Abatement Community Grant Program Exhibits 1 (Guidelines) and 2 (Application) (collectively referred to as the
“Exhibits”) to the satisfaction of the County.
NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants
contained in this Agreement, the County and the Grantee agree as follows:
AGREEMENT
1. PURPOSE. The purpose of this Agreement is to provide grant funding to eligible municipalities to implement solid
waste abatement activities as described in this Agreement and the Exhibits.
2. ELIGIBILITY. Eligible municipalities include Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove
Heights, Lakeville, Lilydale, Mendota, Mendota Heights, Rosemount, South St. Paul, Sunfish Lake and West St. Paul.
3. PARTIES. The parties to this Agreement are the County and Grantees, collectively referred to as the “parties”.
4. TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall commence on
January 1, 2023, through December 31, 2023, (grant calendar year) for the purposes of completing activities identified
in Exhibit 2 and shall continue until April 1, 2024, for the purpose of reimbursement, unless earlier terminated by law
or according to the provisions of this Agreement.
5. GRANTEES OBLIGATIONS. The Grantees shall:
A. Develop, implement, and operate a local comprehensive landfill abatement program that complies with the Master
Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and the Exhibits.
B. Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1.
C. Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County
report forms (Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison.
Dakota County Contract #C0036022
2023 Grant Agreement Page | 2 of 7
6. ELIGIBLE AND INELIGIBLE EXPENSES. Grantees may use allocated funds only on eligible items as identified in
Exhibit 1 and completed within the calendar year of this Agreement. Other waste abatement expenses may be eligible
with prior written approval from the County Liaison.
7. FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State.
Funding amounts are contingent upon available State and County funds and reflect the funding levels approved by
the County Board as part of the annual budget. Base Funding is allocated for administration, residential
communications, municipal facilities best management verification and employee education, and special collections.
Optional Supplemental Funding is allocated for multifamily recycling, additional special collections or reduce/reuse
activities, in-person education, event recycling/organics, and to meet funding gaps in eligible grant categories. The
allocated funding for the Grantees, or the fiscal agent of a legal entity acting on their behalf, shall be in the total
amount not to exceed $116,301.24, as set forth in Exhibit 2.
8. FUNDING MATCH. Grantees shall provide a 25% match of the total reimbursed grant funding amount through a cash
match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the
grant (i.e., any eligible expenses, whether new or ongoing).
9. FUNDING SOURCE ACKNOWLEDGEMENT. Provide funding source credit on all print materials, written as: Partially
funded by Dakota County and the Minnesota Pollution Control Agency.
10. RECORDS. The Grantees shall maintain financial and other records and accounts in accordance with requirements of
the County and the State of Minnesota. The Grantees shall manage funds in a dedicated bank account, maintain strict
accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be
maintained in a form which will permit the tracing of funds and program income to final expenditure. All records and
accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
11. PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set
forth in this Agreement and the Exhibits on a report form provided by the County. Grantees may request
reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the
performance of activities in accordance with this Agreement and the Exhibits on a reimbursement form provided by
the County.
Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by
January 15 following the grant calendar year. The Grantees must certify that the requested reimbursements are
accurate, appropriate and eligible in accordance with this Agreement, that the Grantees has submitted complete
documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not
been otherwise reimbursed.
Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial
reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary
and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for
reimbursement for each individual municipality.
Reimbursement request payment will not be made for activities with incomplete documentation. Complete
reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be
made to the Grantees within 30 calendar days of approved reimbursement request submissions. Reimbursements will
be made for approved expenditures incurred within the grant calendar year. No reimbursements will be made for
reimbursement requests received after February 15 following the grant calendar year.
12. FAILURE TO PERFORM. Upon review of each Grantees report, the County Liaison will notify the Grantees in writing
of any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction
of the County within the terms of this Agreement.
13. AMENDMENTS. The Dakota County Environmental Resources Director (Director) shall have the authority to approve
modifications to the Funding Amount as requested by the Grantees, as long as the amount payable does not exceed
the amount allocated in Section 7 and so long as the proposed modifications are consistent with the Agreement and
Exhibits. The County Liaison shall have the authority to approve modifications to the Application activities and related
expenses within a funding category as requested by the Grantees, so long as the proposed modifications are
consistent with the Agreement and Exhibits.
Dakota County Contract #C0036022
2023 Grant Agreement Page | 3 of 7
14. PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased
by the Grantees or by the County and provided to the Grantees to fulfill Grant obligations shall be the sole property of
the Grantees.
15. INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and
the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its
officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other
applicable laws govern liability of the County and Grantees. The provisions of this section shall survive the expiration
or termination of this Agreement.
16. AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized
Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they
represent and to consent to modifications, except that the Authorized Representatives shall have only the authority
specifically granted by their respective governing boards. The parties shall provide written notification to each other of
any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be
provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a
modification of this Agreement.
TO THE COUNTY
TO THE GRANTEES
Nikki Stewart, Director, or successor Dan Schultz, or successor, Parks & Rec Director
Physical Development Division Joshua Hoyt, or successor, Mayor
14955 Galaxie Avenue
Apple Valley, MN 55124
Mary Fasbender, or successor, Mayor
17. LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide
ongoing consultation, a liaison shall be designated by the County and the Grantee. The County and the Grantees
shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution
of this Agreement, the following persons are the designated liaisons:
COUNTY LIAISON GRANTEES LIAISON
Gena Gerard Violet Penman
Environmental Specialist Solid Waste & Recycling Coordinator
952-891-7021 612-268-9097
gena.gerard@co.dakota.mn.us violet.penman@rosemountmn.gov
18. TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written notice
or without cause by giving thirty (30) days’ written notice, of its intent to terminate, to the other party. Such notice to
terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a
material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination
shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition,
notification to the County or the Grantees regarding termination of this Agreement by the other party shall be provided
to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this
Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or
failure to adequately perform the terms of this Agreement prior to the effective date of termination.
19. TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the
contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota
Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to
allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the
Grantee by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any
services that are provided after written notice of termination for lack of funding. The County will not be assessed any
penalty or damages if the Agreement is terminated due to lack of funding.
20. USE OF CONTRACTORS. The Grantees may engage contractors to perform activities funded pursuant to this
Agreement. However, the Grantees retains primary responsibility to the County for performance of the activities and
the use of such contractors does not relieve the Grantees from any of its obligations under this Agreement. If the
Grantees engages any contractors to perform any part of the activities, the Grantees agrees that the contract for such
services shall include the following provisions:
Dakota County Contract #C0036022
2023 Grant Agreement Page | 4 of 7
A. The contractor must maintain all records and provide all reporting as required by this Agreement.
B. The contractor must defend, indemnify, and hold harmless and save the County from all claims, suits, demands,
damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the
contracted work, caused in whole or in part by any negligent act or omission of the contractor, including
negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be
liable.
C. The contractor must provide and maintain insurance through the term of this Agreement in amounts and types
of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide
to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such
insurance coverage.
D. The contractor must be an independent contractor for the purposes of completing the contracted work.
E. The contractor must acknowledge that the contract between the Grantees and the contractor does not create
any contractual relationship between County and the contractor.
F. The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable
laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions
having jurisdiction over the activities.
G. The contractor must use County toolkits (i.e., text, content, images) and follow the County’s Waste Abatement
Education and Outreach Style Guide to provide standardized messaging.
21. COMPLIANCE WITH LAWS/STANDARDS. The County and Grantees agree to abide by all federal, state or local
laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to
the facilities, programs and staff for which either party is responsible, including but not limited to Minn. Stat. § 115A,
which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and
to transfer the recyclable materials to a recycler.
22. EXCUSED DEFAULT – FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage
resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's
reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events
may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural
disasters.
23. CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE.
A. In General. All remedies available to either party for breach of this Agreement are cumulative and may be
exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of
such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided by law.
B. Waiver. Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the
waiving party’s Authorized Representative. A waiver is not an amendment to the Contract. The County’s
failure to enforce any provision of this Contract does not waive the provision or the County’s right to enforce it.
24. RECORDS RETENTION AND AUDITS. Each party’s bonds, records, documents, papers, accounting procedures and
practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and
audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds
provided under this Agreement use federal funds these records are also subject to review by the Comptroller General
of the United States and his or her approved representative. Following termination of this Agreement, the parties must
keep these records for at least six years or longer if any audit-in-progress needs a longer retention time.
25. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only
be valid when they have been reduced to writing and signed by the authorized representatives of the County and
Grantees.
26. ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of
the other party. Consent under this section may be subject to conditions.
Dakota County Contract #C0036022
2023 Grant Agreement Page | 5 of 7
27. GOVERNMENT DATA PRACTICES. For purposes of this Agreement, all data on individuals collected, created,
received, maintained or disseminated shall be administered consistent with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13.
28. MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the
substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All
proceedings related to this Agreement shall be venued in Dakota County, Minnesota or U.S. District Court, District of
Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement.
29. MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive
statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There
are no representations, warranties, or provisions, either oral or written, not contained herein.
30. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is
rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder
of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair
the value of the entire Agreement with respect to either party.
31. ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included in this Contract
are intended to authenticate this writing and to have the same force and effect as wet ink signatures.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below.
FOR DAKOTA COUNTY
(I represent and warrant that I am authorized to
execute this contract on behalf of Dakota County.)
By: _____________________________________
Nikki Stewart, Director
Physical Development Division
Date of signature:__________________________
APPROVED AS TO FORM:
/s/ Dain L. Olson 10/26/22
Assistant County Attorney/Date
KS-22-586-001
Dakota County Contract #C0036022
County Board Res. No. 19-577
CITY OF ROSEMOUNT
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantee.)
By: _____________________________________
Signature
Printed Name:
Title:
Telephone:
Date of signature:
Attest:
Title:
Date:
Dakota County Contract #C0036022
2023 Grant Agreement Page | 6 of 7
CITY OF FARMINGTON
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantee.)
By: _____________________________________
Signature
Printed Name:
Title:
Telephone:
Date of signature:
Attest:
Title:
Date:
Dakota County Contract #C0036022
2023 Grant Agreement Page | 7 of 7
CITY OF HASTINGS
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantee.)
By: _____________________________________
Signature
Printed Name:
Title:
Telephone:
Date of signature:
Attest:
Title:
Date:
1 | P a g e
Dakota County Community Waste Abatement Grant Program
2023 Application
Application Deadline: October 1, 2022
Municipality: Cities of Rosemount, Hastings, and Farmington
Application Submittal Date: September 30, 2022
Funding Period: January 1, 2023 - December 31, 2023
2023 Report and Reimbursement
Request Due Dates:
July 15, 2023 for January - June 2023
January 15, 2024 for July - December 2023
Authorized Representative (Contract Signatory)
Name: Dan Schultz Title: Parks & Rec. Director
E-mail: dan.schultz@rosemountmn.gov Phone: 651-322-6012
Mailing Address: 13885 South Robert Tr., Rosemount,
MN 55068
Municipality Primary Contact
Designated Liaison: Violet Penman Title: Solid Waste and
Recycling Coordinator
E-mail: Violet.penman@rosemountmn.gov Phone: 612-268-9097
Municipality Secondary Contact
Rosemount Name: Greg Lund Title: Parks Supervisor
Email: greg.lund@rosemountmn.gov Phone: 651-346-9133
Hastings Name: Paige Marschall Bigler Title: Recreation Program
Specialist
Email: pmarschall@hastingsmn.gov Phone: 651-480-6175
Farmington Name: Steve Arndt Title: Streets & Utilities
Supervisor
Email: sarndt@farmingtonmn.gov Phone: 651-280-6904
Municipality Communications Contact
Rosemount Name: Rosemount: Lee Stoffel Title: Communications
Coordinator
Email: lee.stoffel@rosemountmn.gov Phone: 651-322-2078
Hastings Name: Dawn Skelly Title: Communications
Coordinator
Email: dskelly@hastingsmn.gov Phone: 651-480-2344
Farmington Name: TBD Title: Communications
Specialist
Email: TBD Phone: TBD
Budget Summary Fund Eligibility Fund Request
Part 1: Base Funding Request (Required)
1. Administration $27,000.00 $27,000.00
2. Residential Communications $13,500.00 $13,499.99
3. Municipal Facilities Verification and Education $5,840.00 $5,840.00
4. Special Collections $20,772.00 $20,690.00
Subtotal $67,112.00 $67,029.99
Dakota County Contract #C0036022
Exhibit 2 - Page 1 of 20
2 | P a g e
Part 2: Supplemental Funding Request (Optional)
5. Multifamily Recycling $19,473.75 $19,426.25
6. Additional Special Collections and Reduce/Reuse Activities $10,386.00 $10,320.00
7. In-Person Education + Event Recycling and Organics $12,982.50 $12,865.00
8. Gap Funding $6,692.76 $6,660.00
Subtotal $49,535.01 $49,271.25
Total Eligible Grant Funding $116,647.01 -
Total Grant Funding Request - $116,301.24
Total Grant Match/In-Kind Funding (25%) $123,904.73
Total Cost of Proposed Activities (Request + Match) $240,205.97
Total Grant Diversion Potential (Tons) 50.5 tons
Dakota County Contract #C0036022
Exhibit 2 - Page 2 of 20
3 | P a g e
A. Application and Reporting Instructions
1. Complete all pages of the Application, excluding shaded areas for reporting.
2. Use whole numbers for hours included in Cost Basis Calculations.
3. If multiple municipalities submit one Application, the Application must itemize descriptions, costs, and
funding requests for each municipality. Insert additional rows as needed.
4. Submit Application by October 1, 2022 to Dakota County for review. Email to:
gena.gerard@co.dakota.mn.us.
5. Finalize Application and collect signature of authorized representative (i.e., authorized contract
signatory).
6. Submit signed Application to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us.
7. Obtain Grant Agreement from Dakota County.
8. Execute Grant Agreement.
9. Complete all shaded areas for the mid-year and final reports as described in Guidelines Section VII.
B. Grant Request and Reimbursement Expenses
Part 1: Base Funding (Required)
1. Grant Administration and
Master Plan Support Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Staff: Salary to administer Grant
Requirements for Base Funding #1
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord., $45/hr.
# Hours: 196 x
$45/hr.
$8,820.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord., $45/hr.
# Hours: 196 x
$45/hr.
$8,820.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord., $45/hr.
# Hours: 196 x
$45/hr.
$8,820.00
Training
RAM/SWANA Conference $375
$540.00
ARM membership/workshop $35
Reuse MN
membership/conference
$50 membership
$80 conference
Other:
Funding Request Subtotal - - $27,000.00
Matching Funds: ROSEMOUNT
Greg Lund, Parks Supervisor
$50/hr. x 40 hrs. =
$2,000
$4,000.00
Mark Vanyo, Community Center
Rental agreement revisions
$50/hr. x 20 hrs. =
$1,000
Lacelle Cordes, Park Rental
agreement revision
$50/hr. x 20 hrs. =
$1,000
Matching Funds: HASTINGS
Paige Marshall-Bigler, Recreation
Program Specialist, rental
agreement revisions
$50/hr. x 40 hrs. =
$2,000
$4,000.00
Phil Vargas, Sports & Recreation
Coordinator, rental agreement
revisions
$50/hr. x 20 hrs. =
$1,000
Jeff Elliot, Arena Manager, rental
agreement revisions
$50/hr. x 20 hrs. =
$1,000
Matching Funds: FARMINGTON
Steve Arndt, Street & Utility
Supervisor, rental agreement
revisions
$50/hr. x 40 hrs. =
$2,000
$4,000.00
Dakota County Contract #C0036022
Exhibit 2 - Page 3 of 20
4 | P a g e
Emilee Shearer, Recreation
Supervisor, rental agreement
revisions
$50/hr. x 20 hrs. =
$1,000
Missie Kohlbeck, Recreation
Supervisor, rental agreement
revisions
$50/hr. x 20 hrs. =
$1,000
Matching Funds Subtotal $12,000.00
Description of Activity (Minimum Grant Requirements)
☒ A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement
programs.
☒ B. Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending the Dakota County Master
Recycler/Composter class or equivalent as approved by the County Liaison.
☒ C. Participate in solid waste management training (e.g., Association of Recycling Managers [ARM] regional meetings, ARM
workshops, RAM/SWANA conference, Reuse Minnesota) to support effective implementation of responsibilities.
Describe training plans for (b) and (c): SW&R Coordinator will participate in ARM meetings and attend workshops and
conferences for ARM and RAM/SWANA.
☒ D. Ensure municipal Liaison(s) attends at least four of the six Program meetings hosted by the County Liaison.
☒ E. Refer persons, groups, and organizations to County Program Managers (e.g., business, multifamily, school).
☒ R. Provide reasonable support to implement the Solid Waste Master Plan, including but not limited to:
1. Coordinate with the County Liaison to develop or update municipal permits and agreements to require
recycling/back-of-house organics with best waste management practices at events, tournaments, and festivals (e.g.,
event permit, event vendor agreement, facility rental agreement, event hauler agreement), consistent with city
codes and County Ordinance 110.
☒ G. Maintain current waste management information on the municipal website:
1. Describe municipal solid waste collection requirements for haulers; (i.e., licensing requirements) and hauler
collection information (e.g., allowable collection days and time of day) for residents and commercial generators;
2. Describe municipal solid waste collection requirements for generators, including commercial generators, events,
multifamily properties;
3. Post the County’s standardized messages for residential recycling materials (i.e., the yes/no “what to recycle” list);
and
4. Coordinate with County staff for municipal website content and links to Dakota County website pages (e.g., Dakota
County Recycling Requirements, the Recycling Guide, The Recycling Zone, Residential Recycling, Business Recycling,
Multifamily Recycling, School Recycling, Event Recycling, Reuse Map, Environmental Education Resources).
☒ H. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all
Base and Supplemental funded projects, as described in Reporting and Reimbursement below.
☒ J. Submit reimbursement requests by County deadlines with substantiating documentation, as described in Reporting and
Reimbursement below.
☐ Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) NA
Other Potential Outcomes (Optional)
Staff have sufficient and appropriate knowledge to help guide
residents and ensure best/most efficient practices are occurring.
Activity Report: Jan-Jun
• List training attended/memberships obtained
• List updated permits and agreements
• Provide links to website pages
• Additional Information (optional)
Activity Report: Jul-Dec
• List training attended/memberships obtained
• List updated permits and agreements
• Provide links to website pages
• Additional Information (optional)
2. Residential Communications Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 51 x
$45/hr.
$2,295.00
Dakota County Contract #C0036022
Exhibit 2 - Page 4 of 20
5 | P a g e
Staff: Salary to administer Grant
Requirements for Base Funding #2
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 24 x
$45/hr.
$1,080.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 51 x
$45/hr.
$2,295.00
ROSEMOUNT
Article Expense:
The four articles required
throughout the year are printed
in the Rosemount quarterly
newsletter and mailed to each
household in the city.
$550.83/1 pages x 4
times/year =
$2,203.33
(1 page for
required article)
$2,203.33
HASTINGS
Article Expense:
The four required articles are
printed in the quarterly
newsletter and mailed to each
household in the city.
$855.83/1 pages x
4 times/year =
$3,423.33
(1 page for
required article)
$3,423.33
FARMINGTON
Article Expense:
The four articles required are
printed in the Currents
quarterly newsletter and mailed
to each household in the city..
$550.83/1 pages x
4 times/year =
$2,203.33
(1 page for
required article,
$2,203.33
Other:
Funding Request Subtotal - - $13,499.99
Matching Funds
ROSEMOUNT:
Lee Stoffel, Communications staff
time
$50/hr. x 15 hrs.
$750.00
HASTINGS:
Dawn Skelly, Communications
staff time
$50/hr. x 15 hrs.
$750.00
FARMINGTON:
TBD, Communications staff time
$50/hr. x 15 hrs.
$750.00
Matching Funds Subtotal: $2,250.00
Description of Activity (Minimum Grant Requirements)
☒ A. Provide written waste abatement information to all residents of single-family and multifamily dwellings by including County
standardized messaging articles and images in Municipality-mailed newsletters on each of the following topics, with full pages
preferred as resources allow:
1. Home recycling;
2. Residential services at the Recycling Zone;
3. Residential organics drop-off site(s); and
4. Local reduce/reuse opportunities for residents (e.g., local donation and exchange options, County online Dakota
County Reduce & Reuse Map, County Fix-It Clinics).
☒ B. Promote County staff-developed electronic media messages (e.g., website, social media, e-news) about solid waste and
household hazardous waste management, including all priority waste abatement topics listed above using County messaging
standards.
☒ C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone).
☒ D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution
Control Agency.
☒ E. Submit written residential waste abatement information to County Liaison for review at least three business days before
printing.
☐ Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) NA
Dakota County Contract #C0036022
Exhibit 2 - Page 5 of 20
6 | P a g e
Other Potential Outcomes (Optional)
Residents will gain increased awareness of best solid waste and
recycling practices, as well as what options are available to them in
Dakota County.
Activity Report: Jan-Jun
• List mailed newsletter article topic, date mailed, and # households receiving mailer
• List social media platforms used, which County messages were promoted, and when
• Additional Information (optional)
Activity Report: Jul-Dec
• List mailed newsletter article topic, date mailed, and # households receiving mailer
• List social media platforms used, which County messages were promoted, and when
• Additional Information (optional)
3. Municipal Facilities/Parks
Verification and Education Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Staff: Salary to administer Grant
Requirements for Base Funding #3
ROSEMOUNT:
Name of Responsible
Parks/Facilities Staff: Violet
Penman
Title: SW&R Coord.
# Hours: 41 x
$45/hr.
$1,845.00
HASTINGS:
Name of Responsible
Parks/Facilities Staff: Violet
Penman
Title: SW&R Coord.
# Hours: 47 x
$45/hr.
$2,115.00
FARMINGTON:
Name of Responsible
Parks/Facilities Staff: Violet
Penman
Title: SW&R Coord.
# Hours: 37 x
$45/hr.
$1,665.00
Mileage
ROSEMOUNT
Mileage for 43 facilities visits
43 facilities x 2.5
miles/facility = 120
miles x .625 =
$75.00
$75.00
HASTINGS
Mileage for 46 facilities visits
46 facilities x 2.95
miles/facility = 136
miles x .625 =
$85
$85.00
FARMINGTON
Mileage for 34 facilities visits
34 facilities x 2.6
miles/facility = 88
miles x .625 =
$55.00
$55.00
Education materials for employees Sent electronically $0 $0
Other:
Funding Request Subtotal - - $5,840.00
Matching Funds
ROSEMOUNT:
Parks/facilities staff time for
verification
$50/hr. x 11 hrs.
(0.25 hrs. for each
facility)
$550.00
HASTINGS:
Parks/facilities staff time for
verification
$50/hr. x 12 hrs.
(0.25 hrs. for each
facility)
$600.00
FARMINGTON:
Parks/facilities staff time for
verification
$50/hr. x 9 hrs.
(0.25 hrs. for each
facility)
$450.00
Matching Funds Subtotal: $1,600.00
Description of Activity (Minimum Grant Requirements)
☒ A. Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to the respective licensed
facility, or to another facility approved by the County Liaison.
☒ B. Provide monitoring and verification of best waste management practices at least once annually, by:
1. Visually inspecting waste management at all municipality-controlled facilities, including parks; and
Dakota County Contract #C0036022
Exhibit 2 - Page 6 of 20
7 | P a g e
2. Reporting on status of compliance with Dakota County Ordinance 110 using the Municipal Recycling Tracking Tool or
another tool provided by Dakota County, to verify recycling programs for facilities under the municipality’s control
collect the Designated List of Recyclables wherever trash is collected and follow best waste management practices.
☒ C. Provide County standardized solid waste abatement messaging about recycling in municipal buildings, in print or electronic
format to each municipal employee, volunteer, tenant, and custodial/housekeeping staff annually, and other people
responsible for sorting, collecting, or transporting waste to external carts or dumpsters, within 30 days of a new hire or new
tenant, and within 30 days of a substantive change to your recycling or waste program.
Describe plan for employees: Employees will be educated via city-wide emails that include county messaging and county
educational handouts.
Describe plan for volunteers, tenants, and custodial staff: Custodial staff will be educated via emails that include county
messaging and county educational handouts.
☐ Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) NA
Other Potential Outcomes (Optional)
Employees will be educated on how to recycle in the workplace and
at home. Each city will set an example by exhibiting BMPs on its
property.
Activity Report: Jan-Jun
• Describe how delivery to licensed facilities was ensured
• Describe how monitoring and verification was done
• Describe how municipal employees were educated, or attach education piece(s) used
• Describe how volunteers, tenants, and custodial staff were educated, or attach education
piece(s) used
• Additional Information (optional)
Activity Report: Jul-Dec
• Describe how delivery to licensed facilities was ensured
• Describe how monitoring and verification was done
• Describe how municipal employees were educated, or attach education piece(s) used
• Describe how volunteers, tenants, and custodial staff were educated, or attach education
piece(s) used
• Additional Information (optional)
4. Special Collections Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Staff: Salary to administer Grant
Requirements for Base Funding #4
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 9 x
$45/hr.
$405.00
HASTINGS
Name: Violet Penman Title:
SW&R Coord.
# Hours: 3 x
$45/hr. $135.00
FARMINGTON
Name: Violet Penman Title:
SW&R Coord.
# Hours: 0 x
$45/hr. $0.00
Vendor services: Paper Shredding
(Shred ‘N’ Go, Veteran Shredding,
and/or Shred Right)
ROSEMOUNT: May and
September event
1 truck =
$1,200 x 2
times/year
$2,400.00
HASTINGS: May and September
event
1 truck =
$1,200 x 2
times/year
$2,400.00
FARMINGTON: May and
September event
1 truck =
$1,200 x 2
times/year
$2,400.00
Vendor services: Pumpkin composting
(DSI, Tennis, or Highland)
ROSEMOUNT: 2 roll-offs $450/dumpster x 2 $900.00
HASTINGS: 2 roll-offs $500/dumpster x 2 $1,000.00
FARMINGTON: 2 roll-offs $550/dumpster x 2 $1,100.00
ROSEMOUNT: One dumpster
twice a year (Spring cleanup day:
3rd weekend in May, occurs at
DCTC) and (Fall cleanup day: 1st
weekend in October, occurs at
$450/dumpster x 2
= $900
$3,400.00
Dakota County Contract #C0036022
Exhibit 2 - Page 7 of 20
8 | P a g e
Vendor services: Mattress Collection
(Certified Recycling)
Erickson Park)
ROSEMOUNT: City will also provide
coupon to residents for reduced
rate curbside pickup (will occur the
month of September)
$25 subsidy x 100
mattresses =
$2,500
HASTINGS: City will provide
coupon to residents for reduced
rate curbside pickup (will occur
the month of September)
$25 subsidy x 150
mattresses =
$3,750
$3,750.00
FARMINGTON: One dumpster
twice a year. (Spring cleanup day
occurs in May at the
maintenance Facility) and (Fall
cleanup day occurs in October at
the Maintenance Facility)
$550/dumpster x 2
= $1,100
$2,800.00
FARMINGTON: City will also
provide coupon to residents for
reduced rate curbside pickup (will
occur the month of September)
$25 subsidy x 68
mattresses =
$1,700
Promotion expense See matching funds
Other: ROSEMOUNT
Bicycles for reuse
and scrap metal recycling.
Bikes in salvageable condition are
taken by Rick Anderson’s Bike
Sales; Rick and his team also try
and repurpose bike parts such as
seats and handlebars.
Unsalvageable bikes are recycled as
scrap metal). Both collection
opportunities occur at the fall and
spring cleanup days, which occur in
May at DCTC and October at
Erickson Park, respectively
.
$0 (staff planning
expenses covered in
gap funding)
$0.00
UHL Gear Drive
Dates and locations TBD pending
collaboration with UHL staff
$0 (staff planning
expenses covered
in gap funding)
$0.00
Other: HASTINGS
UHL Gear Drive
Dates and locations TBD pending
collaboration with UHL staff
$0 (staff planning
expenses covered
in gap funding)
$0.00
Other: FARMINGTON
UHL Gear Drive
Dates and locations TBD pending
collaboration with UHL staff
$0 (staff planning
expenses covered
in gap funding)
$0.00
Anticipated Revenue - - $0.00
Funding Request Subtotal (Deduct
Revenue)
-
-
$20,690.00
Matching Funds: ROSEMOUNT
Public Works Staff time labor (for
fall and spring cleanup days) 9 staff x (6 hrs. x
$40/hr.) = $2,700 x
2 times/yr. =
$4,320
$4,338.40
CFL collection
Permanent drop-off bin located in
Community Center. SW&R Coord.
services bin and takes to the RZ
about twice per year.
16 miles x .575 =
$9.20
(Mileage to RZ)
Dakota County Contract #C0036022
Exhibit 2 - Page 8 of 20
9 | P a g e
Holiday Light Collection
Occurs Mid-November through the
end of January. Drop-off bins
available outside of the P&R Dept.
and Steeple Center.
16 miles x .575 =
$9.20
(Mileage to RZ)
Matching Funds: HASTINGS
CFL collection
Permanent drop-off bin located in
City Hall. SW&R Coord. services bin
and takes to the RZ about twice
per year.
36 miles x .575 =
$20.70
(Mileage to RZ)
$41.40
Holiday Light Collection
Occurs Mid-November through the
end of January. Drop-off bins
available outside of the P&R Dept.
36 miles x .575 =
$20.70
(Mileage to RZ)
Matching Funds: FARMINGTON
Public Works Staff time labor (for
fall and spring cleanup days) 4 staff x (6 hrs. x
$50/hr.) = $1,200 x
2 times/yr. =
$2,400
$90,8694.90
Cardboard collection
Permanent sites located behind
City Hall and the Maintenance
Facility, dumpsters serviced by DSI
$7,371.70/month x
12 months =
$88,460.40
CFL collection
Permanent drop-off bin located in
City Hall and Maintenance Facility.
SW&R Coord. services bin and
takes to the RZ about twice per
year.
30 miles x .575 =
$17.25
Holiday Light Collection
Occurs Mid-November through the
end of January. Drop-off bins
available at municipal liquor
stores.
30 miles x .575 =
$17.25
Matching Funds Subtotal
-
-
$95,274.70
Dakota County Contract #C0036022
Exhibit 2 - Page 9 of 20
10 | P a g e
Description of Activity (Minimum Grant Requirements)
☒ A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off collection sites, or
combination thereof to collect specific traditional and non-traditional solid waste materials from residents for reuse or recycling.
☒ B. Collect all of the following materials from residents for reuse or recycling or organics composting, with preference given to
reuse:
☒ 1. Confidential paper for shredding
☒ 2. Mattresses and box springs
☒ 3. Pumpkins
☒ C. The following optional materials may also be collected from residents for reuse or recycling, with preference given to reuse
(check all that apply):
☒ 1. Bicycles
☒ 2. Cardboard
☒ 3. CFLs
☐ 4. Furniture
☒ 5. Holiday Lights
☒ 6. Scrap Metal
☐ 7. Shoes
☒ 8. Athletic gear
☐ 9. Other materials as pre-approved by the County Liaison (e.g., carpet, textiles, film plastic/plastic bags).
☒ D. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed recycling/organics facility, or to
another facility approved by the County Liaison.
☒ E. Obtain and report weights for each material collected.
☒ F. Promote special collection opportunities to all single-family and multifamily residents using County messaging standards,
telling residents how materials will be managed.
☒ G. Submit promotional communications to County Liaison for review at least three business days before publication.
☒ H. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages, pricing conflicts, and
competition for resident participation.
☒ I. Ensure special collection opportunities are conveniently located and scheduled, with an independent collection opportunity for
each municipality having 1,000 households or more; a municipality with fewer than 1,000 households may coordinate with a
neighboring municipality for co-collection.
☐ Other: Click or tap here to enter text.
Diversion Potential (Measured Tons)
(13 tons paper) + (12 tons mattresses) + (6 tons pumpkins) + (1.5
tons holiday lights) + (13 tons scrap metal) + (40 bicycles) = 45.5 tons
Other Potential Outcomes (Optional)
Educating and providing an outlet for the public on proper disposal
of problem materials.
Activity Report: Jan-Jun
• List event name, date, city, location, material collected, name of vendor/hauler, and tons
weighed or reported by vendor/hauler; include quantities (# pieces) if available
• Describe how delivery to a reuse location or licensed facility was ensured
• Describe how collection opportunities were promoted to all residents
• Additional Information (optional)
Activity Report: Jul-Dec
• List event name, date, city, location, material collected, name of vendor/hauler, and tons
weighed or reported by vendor/hauler; include quantities (# pieces) if available
• Describe how delivery to a reuse location or licensed facility was ensured
• Describe how collection opportunities were promoted to all residents
• Additional Information (optional)
BASE FUNDING SUMMARY
Jan-Jun
Report
Jul-Dec
Report
Total Base Funding
$67,029.99
Total Base Funding Matching
Funds
$111,124.70
Total Base Funding Diversion
Potential (Tons)
45.5 tons
Dakota County Contract #C0036022
Exhibit 2 - Page 10 of 20
11 | P a g e
Total Base Funding Staff Hours
851 hours
(+473 hours from matching funds)
Part 2: Supplemental Funding (Optional)
5. Multifamily Recycling Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Staff: Salary to administer Grant
Requirements for Supplemental #5
ROSEMOUNT:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 144 x
$45/hr.
$6,480.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 147 x
$45/hr.
$6,615.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 128 x
$45/hr.
$5,760.00
Other:
ROSEMOUNT:
Printing and mailing to apartment
and townhome /condo HOA
addresses
161 properties x
$1.25/property
$201.25
HASTINGS:
Printing and mailing to apartment
and townhome /condo HOA
addresses
167 properties x
$1.25/property
$208.75
FARMINGTON:
Printing and mailing to apartment
and townhome /condo HOA
addresses
129 properties x
$1.25/property
$161.25
Funding Request Subtotal - - $19,426.25
Matching Funds
Matching Funds Subtotal - - $0.00
Description of Activity (Minimum Grant Requirements)
A. Conduct all of the following activities:
Dakota County Contract #C0036022
Exhibit 2 - Page 11 of 20
12 | P a g e
☒ 1. Take or maintain an inventory of all multifamily properties in the Municipality, create a list or directory, and provide a copy to
Dakota County.
☒ 2. Coordinate with the County Liaison to develop new or strengthen multifamily points of contact (“touchpoints” such
as business license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings),
consistent with city codes and County Ordinance 110.
Describe plan: Work with city staff such as the Fire Inspector, City Clerk, Code Enforcement, Building Official, etc. at each city to
implement requirements related to County Ordinance 110.
☒ 3. Send a mailing to property managers and owners about recycling resources, in coordination with County staff.
☒ 4. Identify, strengthen, or both: municipal planning and construction procedures to support recycling and organics in new or
remodeled buildings (e.g., internal chutes; adequate internal and external space).
Describe plan: Meet with planning staff at each city to review, and possibly edit, current construction permits.
☒ 5. Work with County Liaison to identify and provide technical assistance to up to three multifamily properties enrolled in the
Dakota County Multifamily Recycling Program to implement best waste management practices by:
a. First attending technical assistance training provided by County Liaison;
b. Promoting the program to engage new participants through strategic outreach.
Describe plan: Work with county to learn current educational approaches and
tailor to suit the needs of each city/property. Examples may include an
educational night, door hangers, etc..
c. Providing on -site needs assessments to systematically evaluate and document opportunities to enhance recycling and
waste prevention, and to meet best practices, using County materials;
d. Using needs assessments to complete applications for the program in collaboration with property managers to request
County-supplied containers, labels, signage, education materials, staff and resident education as needed, and other
technical assistance;
e. Implementing approved plans in coordination with property managers, haulers, County staff, and other partners;
f. Providing targeted on-site employee and resident education about recycling and waste prevention, including the recycling
system within the building, in partnership with the County Liaison, using County messaging standards;
g. Providing ongoing support to sustain recycling efforts by contacting past program participants to offer additional
education materials, staff and resident education as needed, and other technical assistance;
h. Promoting reuse and bulky waste collection opportunities for multifamily tenants at move-in/move-out;
i. Collaborating with the County Liaison for culturally specific needs such as translation and interpretation;
j. Following all program protocols for outreach and technical assistance, best waste management practices, and education,
using County messaging standards; and
k. Tracking and reporting on outcomes for each participating property, using forms or tools provided by the County Liaison.
☐ Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) 0
Other Potential Outcomes (Optional)
Increase awareness of waste options and requirements in Dakota
County for multifamily properties.
Activity Report: Jan-Jun
• Attach updated multifamily inventory
• Describe new or strengthened multifamily touchpoints
• List mailings about resources and # property managers/owners receiving mailer
• Describe activities related to planning and construction procedures
• List outreach activities to promote the program (general outreach vs. specific properties)
• Provide the # of multifamily buildings that were invited to participate in the program, # of
multifamily buildings that received technical assistance or education, total #
households/units served, and # residents that received in-person education
• Additional Information (optional).
Activity Report: Jul-Dec
• Attach updated multifamily inventory
• Describe new or strengthened multifamily touchpoints
• List mailings about resources and # property managers/owners receiving mailer
• Describe activities related to planning and construction procedures
• List outreach activities to promote the program (general outreach vs. specific properties)
• Provide the # of multifamily buildings that were invited to participate in the program, # of
multifamily buildings that received technical assistance or education, total #
households/units served, and # residents that received in-person education
• Additional Information (optional).
6. Additional Special Collections
and Reduce/Reuse Activities Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Staff: Salary to administer Grant
Requirements for Supplemental #6
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coordinator
# Hours: 4 x
$45hr.
$180.00
Dakota County Contract #C0036022
Exhibit 2 - Page 12 of 20
13 | P a g e
HASTINGS
Name: Violet Penman
Title: SW&R Coordinator
# Hours: 67 x
$45/hr.
$3,015.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coordinator
# Hours: 10 x
$45/hr.
$450.00
Other: ROSEMOUNT
Funding for 75 additional
mattress collection coupons $25 x 75 = $1,875
$3,375.00
Funding for r.cups at Food Truck
Fest beer garden tent $1,500
Other: HASTINGS
Funding for 25 additional
mattress collection coupons $25 x 25 = $625 $625.00
Other: FARMINGTON
Funding for 107 additional
mattress collection coupons $25 x 107 = $2,675
$2,675.00
Funding Request Subtotal - - $10,320.00
Matching Funds: ROSEMOUNT
Swap event supplies: Coat
hanger renta l for
Halloween costume swap
3 sets (25/set) for
3 days = $33.33
$213.33
Room Rental (Community Center)
for Halloween costume swap
$160
Storage container for bags for
reusable bag exchange
Waterproof
storage tote = $20
Matching Funds: HASTINGS
Swap event supplies: Coat
hanger rental for outdoor winter
clothing swap
3 sets (25/set) for
3 days = $33.33
$213.33
Room rental (City Hall) for
outdoor winter clothing swap $160
Storage container for bags for
reusable bag exchange
Waterproof
storage tote = $20
Matching Funds: FARMINGTON
Swap event supplies: Coat hanger
rental for Graduation gown swap,
prom attire swap, etc. (may
change with additional research
into current reuse businesses)
3 sets (25/set) for 3
days = $33.33
$213.33
Room rental (Rambling River
Center) $160
Storage container for bags for
reusable bag exchange
Waterproof
storage tote = $20
Matching Funds Subtotal: - - $579.99
Description of Activity (Minimum Grant Requirements)
☒ A. Provide biannual updates to the County’s online Dakota County Reduce & Reuse Map.
☒ B. Implement any of the following three activities (check all that apply):
☒ 1. Implement one or more additional Special Collection drop-off days, events, curbside collections, permanent drop-off
collection sites, or combination thereof to collect specific (see Section 4C) traditional and non-traditional solid waste
materials from residents for reuse (preferred) or recycling.
☒ 2. Coordinate with County Liaison to implement one or more residential reduce/reuse activities (check all that apply):
☒ a. Host residential swap events or city-wide garage sales.
☐ b. Provide staff support at County Fix-It Clinics.
☒ c. Implement a reusable bag exchange at specific location(s) (e.g., local store, farmer’s market, co-op).
☐ d. Host or facilitate a lending library for tools, lawn and gardening equipment, kitchenware, crafting, camping
equipment, or other items as pre-approved by the County Liaison.
☐ e. Host residential reduce or reuse education classes (e.g., simple mending, how to downsize).
☐ f. Leverage existing residential activities to plan or start any of the following activities
• Coordinate with realtors to promote reuse prior to home sales.
Dakota County Contract #C0036022
Exhibit 2 - Page 13 of 20
14 | P a g e
• Coordinate with a local repair business to host a repair event.
• Other as approved by County Liaison.
☐ g. Facilitate changes to municipality codes, policies, and practices that are barriers to reuse (e.g., clothing
drop box prohibitions, rental companies, and secondhand stores).
☐ h. Provide a bus for residents to participate in reduce/reuse activities (e.g., seniors).
☐ i. Other reduce/reuse activities as pre -approved by the County Liaison: Click or tap here to enter text.
☐ j. Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products, by contracting
with vendors that offer reusable products and services for events (e.g., washing on site or off site).
Describe plans for activities in (2): Implement a swap event in at least one city (if successful, all three cities).
Implement a reusable bag exchange in at least one city (if successful, all three cities). Pilot reusable
r.cups at fall Food Truck Fest in Rosemount, which occurs in mid-September at Central Park. If
successful, expand to other cities in future years.
☐ 3. Facilitate changes to internal policies and practices to promote reduce/reuse and recycling of municipal supplies and
equipment through any of the following:
☐ a. Facilitate changes to increase recycled content in products purchased by the city (in accordance with Mn
Stat 16C.073.
☐ b. Identify existing city policies and administrative practices for copy paper purchases in internal operations.
☐ c. Facilitate revisions to policies and practices to purchase at least 30% post-consumer recycled content copy
paper.
☐ d. Attend Reuse Minnesota meetings.
☐ e. Other as approved by County Liaison.
☐ Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) 0.5
Other Potential Outcomes (Optional)
Activity Report: Jan-Jun
• Reduce and Reuse Map updates provided: Yes/No
• List event name, date, city, location, material collected, name of vendor/hauler, tons and
if available quantities (# pieces)
• Describe reduce/reuse activity, date, city, location, material collected, name of
vendor/hauler, number of items, waste prevention weights if available, and tracked
number of people participating, if checked above
• Describe changes to internal policies and practices, if checked above
• Additional information (optional)
Activity Report: Jul-Dec
• Reduce and Reuse Map updates provided: Yes/No
• List event name, date, city, location, material collected, name of vendor/hauler, tons and
if available quantities (# pieces)
• Describe reduce/reuse activity, date, city, location, material collected, name of
vendor/hauler, number of items, waste prevention weights if available, and tracked
number of people participating, if checked above
• Describe changes to internal policies and practices, if checked above
• Additional information (optional)
7. In-Person Education* Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Staff: Salary to administer Grant
Requirements for Supplemental #7
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 16 x
$45/hr.
$720.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 17 x
$45/hr.
$765.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 8 x
$45/hr.
$360.00
Printing/copying
Event/booth fees: ROSEMOUNT
Leprechaun Days booth with
educational game/activity
$0
National Night Out Booth $0
Rosemount Expo Booth $0
Dakota County Contract #C0036022
Exhibit 2 - Page 14 of 20
15 | P a g e
America Recycles education
days with local 4th graders in
May
Rachael Rocks (or
other presenter)
@ $400/session x
3 sessions =
$1,200 + $300
travel fees
$1,500.00
Event/booth fees: HASTINGS
Rivertown Days booth with
educational game/activity
$0
National Night Out Booth $0
America Recycles education
days with local 4th graders in
May
Rachael Rocks (or
other presenter)
@ $400/session x
3 sessions =
$1,200 + $300
travel fees
$1,500.00
Event/booth fees: FARMINGTON
Dew Days booth with
educational game/activity
$0
National Night Out Booth $0
Farmington Expo Booth $0
America Recycles education
days with local 4th graders in
November
Rachael Rocks (or
other presenter)
@ $400/session x
4 sessions =
$1,600
$1,600.00
Funding Request Subtotal - - $6,445.00
Matching Funds: ROSEMOUNT
Acrylic sign holders- vertical $33.34
$566.68
Acrylic Sign holders- horizontal $33.34
Parks & Rec staff under Lisa
Maurer (supporting activities for
America Recycles education)
10 hrs. x $50/hr. =
$500
Matching Funds: HASTINGS
Acrylic sign holders- vertical $33.34
$566.68
Acrylic Sign holders- horizontal $33.34
Parks & Rec staff time under Paige
MB (supporting activities for
America Recycles education)
10 hrs. x $50/hr. =
$500
Matching Funds: FARMINGTON
Acrylic sign holders- vertical $33.34
$1,466.68
Acrylic Sign holders- horizontal $33.34
Additional presentation to
account for 5 elementary
schools
$400
Parks & Rec staff time under
Kellee Omlid (supporting activities
for America Recycles education)
10 hrs. x $50/hr. =
$500
Matching Funds Subtotal - - $2,600.04
Dakota County Contract #C0036022
Exhibit 2 - Page 15 of 20
16 | P a g e
Description of Activity (Minimum Grant Requirements)
☒ A. Provide in-person waste abatement education for adults and youth through face -to-face interactions during presentations or at
booths, events, or gatherings to educate 1% or more of the Municipality’s population through a direct learning experience, on
the following topics:
1. Home recycling (required)
2. Residential organics drop site(s) (optional)
3. Residential services at the Recycling Zone (optional)
4. Local reduce/reuse opportunities for residents (e.g., classes on donation/decluttering, mending/sewing) (optional)
Describe plan, including event name, city, location, date, and number/range of people to educate: Rosemount Leprechaun
Days are held the last fell week of July and takes place in Central Park, estimated 200 people to educate. Hastings Rivertown
Days take place the second full week of July and take place in Levee Park, estimated 400 people to educate. Dew Days takes
place the last full week of June and take place throughout the city, estimated 200 people to educate. America Recycles
education will take place with 4th grade students in November and May. Staff will visit each elementary school in each city
to teach students about recycling, organics, and waste reduction/reuse. Estimated 1,000 students to educate.
☒ B. Use County materials for promotional and distribution handouts.
☒ C. Review display and education materials with County liaison in advance of in-person education.
☐ D. If conducting online education, provide a live format with interactive opportunities (i.e., no pre -recorded videos).
☒ E. Use messaging standards on County website for verbal education or have County Liaison review messaging.
☒ F. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily residences.
☐ G. Track and report on outcomes using County forms, on an annual basis or more often as requested, including monitoring
presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people who log on),
booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet).
☐ Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) 0
Other Potential Outcomes (Optional)
The community, particularly students, are educated about waste,
including what to do with certain items and best waste management
practices.
Activity Report: Jan-Jun
• List event name, date, city, location, and tracked number of people educated
• Describe coordination with County on school/business/multifamily education, if applicable
• Additional information (optional)
Activity Report: Jul-Dec
• List event name, date, city, location, and tracked number of people educated
• Describe coordination with County on school/business/multifamily education, if applicable
• Additional information (optional)
8. Event Recycling and Organics
Collection* Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Staff: Salary to administer Grant
Requirements for Supplemental #8
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 9 hrs. x
$45/hr.
405.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 24 hrs. x
$45/hr.
$1,080.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 3 hrs. x
$45/hr.
$135.00
Recycling services: ROSEMOUNT
Leprechaun Days recycling
dumpster
Dumpster = $600 x
2 = $1,200
$1,800.00
Food Truck Fest recycling
dumpster
Dumpster = $600
Recycling services: HASTINGS Rivertown Days organics
dumpster for back of
house collection of food
scraps
Dumpster = $600 x
2 = $1,200 $1,200.00
Recycling services: FARMINGTON
Dew Days recycling dumpster
Dumpster = $600 x
2 = $1,200
$1,800.00
Food Truck Fest recycling
dumpster
Dumpster = $600
Other:
Funding Request Subtotal - - $6,420.00
Dakota County Contract #C0036022
Exhibit 2 - Page 16 of 20
17 | P a g e
Matching Funds: ROSEMOUNT
Leprechaun Days organics
dumpster for back of house
collection of food scraps
$1,200
$1,800.00
Food Truck Fest organics
dumpster for back of
house collection of food
scraps
$600
Matching Funds: HASTINGS Rivertown Days PW staff 60 hrs. x $50/hr. $3,000.00
Matching Funds: FARMINGTON Dew Days organics dumpster for
back of house collection of food
scraps
$1,200
$1,800.00
Food Truck Fest organics
dumpster for back of
house collection of food
scraps
$600
Matching Funds Subtotal - - $9,600.00
Combined Subtotal for #7 and #8* $12,865.00
Description of Activity (Minimum Grant Requirements)
☒ A. Implement recycling, back-of house organics collection, or both, at events.
1. Contact and assist event coordinators to plan and implement recycling collection, back-of -house organics collection,
or both.
2. Assist with obtaining temporary containers, proper bags, signage, hauler services for collection, and as appropriate,
recruit waste station staffing.
3. Assist with applying best waste management practices for standardized messaging to vendors, volunteers, and
custodial staff; labeled and an appropriate number of co-located recycling and trash containers in strategic locations
to prevent overflow; and delivery to a licensed/permitted facility.
4. For recyclables collection, prioritize events on public property that generate at least one ton (8cy) of trash (e.g.,
community events, athletic tournaments, fairs, markets, concerts, etc.).
5. For organics collection, prioritize events of at least 300 people that generate back-of-house organics and at least one
ton (8 cy) of trash.
6. Obtain confirmation that collected materials are delivered to a licensed or otherwise approved recycling/organics
facility if grant funds are being used for hauling services at city events.
Describe plans for activities in (a): event/tournament names, dates, cities, locations, and potential tons generated (see A4-A5):
ROSEMOUNT: Leprechaun Days takes place the last full week of July in Central Park; estimated 1 ton of waste generated. Food
Truck Fest takes place in mid-September in Central Park; estimated 0.5 tons of waste generated.
HASTINGS: Rivertown Days takes place in mid-July in Levee Park; estimated 1 ton of waste generated. Other large food event
to be determined; estimated 0.5 tons of waste generated.
FARMINGTON: Dew Days takes place the last weekend in June throughout the city; estimated 1 ton of waste generated. Food
Truck Fest takes place at Stelzel Fields; estimated 0.5 tons of waste generated.
☐ Other: Click or tap here to enter text.
Diversion Potential (Tons) 4.5 tons
Other Potential Outcomes (Optional) Provides an opportunity for residents to recycle at events.
Activity Report: Jan-Jun
• List event/tournament name, date, city, location, weights if available, and tracked number
of people participating
• Describe assistance provided for equipment, hauler service, staffing, and BMPs
• Describe how delivery to a reuse location or licensed facility was ensured
• Additional information (optional)
Activity Report: Jul-Dec
• List event/tournament name, date, city, location, weights if available, and tracked number
of people participating
• Describe assistance provided for equipment, hauler service, staffing, and BMPs
• Describe how delivery to a reuse location or licensed facility was ensured
• Additional information (optional)
*Supplemental Funding categories #7 and #8 share one funding allocation; combined subtotals may not exceed maximum fund eligibility.
9. Gap Funding Description of Expense Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Dakota County Contract #C0036022
Exhibit 2 - Page 17 of 20
18 | P a g e
Staff: Salary to administer Grant
Requirements for Section 6, Additional
Special Collections & Reduce/Reuse
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 8 hrs. x
$45/hr.
$360.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 11 hrs. x
$45/hr.
$495.00
Staff: Salary to administer Grant
Requirements for Section 4, Special
Collections
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 43 hrs. x
$45/hr.
$1,935.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 25 hrs. x
$45/hr.
$1,125.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 20 hrs. x
$45/hr.
$900.00
Staff: Salary to administer Grant
Requirements for Section 7, In-Person
Education
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 16 hrs. x
$45/hr.
$720.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 25 hrs. x
$45/hr.
$1,125.00
Funding Request Subtotal - - $6,660.00
Matching Funds
Description of Activity (Minimum Grant Requirements)
☒ A. Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories
above, for which additional funding is needed, with first priority given to filling funding gaps in Base Funding categories, and
second priority given to filling gaps in Supplemental Funding categories.).
Describe plan: Salary for additional staff hours to administer grant requirements in Sections 4, 6, and 7
☐ Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) See section 4, 6, and 7
Other Potential Outcomes (Optional)
Activity Report: Jan-Jun • Describe activities conducted, using metrics included in categories above
Activity Report: Jul-Dec • Describe activities conducted, using metrics included in categories above
SUPPLEMENTAL FUNDING SUMMARY
Jan-Jun
Report
Jul-Dec
Report
Total Supplemental Funding
Request
$49,271.25
Total Supplemental Matching
Funds
$12,780.03
Total Supplemental Diversion
Potential (Tons)
5 tons
Total Supplemental Funding Staff
Hours
725 hours
(+90 hours from matching funds)
APPLICATION SUMMARY
Jan-Jun
Report
Jul-Dec
Report
Total Base and Supplemental
Funding Request (Combined)
$116,301.24
Dakota County Contract #C0036022
Exhibit 2 - Page 18 of 20
19 | P a g e
Total Base and Supplemental
Matching Funds (Combined)
$123,904.73
Total Base and Supplemental
Diversion Potential (Combined)
50.5 tons
Total Base and Supplemental
Funding Staff Hours (Combined)
1,576 hours
(+563 hours from matching funds)
C. Application Signature
I, the undersigned authorized representative and contract signatory, certify that this application was prepared
under my direction or supervision, and that the information is true, accurate, and complete to the best of my
knowledge. I certify that all activities proposed in this Application will be implemented as planned and support
Dakota County waste abatement activities. I certify that a mid-year report will be submitted to Dakota County by
July 15, 2023, and a final report will be submitted to Dakota County by January 15, 2024, to demonstrate
compliance with this application.
Authorized Representative (Contract Signatory): Dan Schultz
Title: Parks & Rec. Director
Signature (electronic signature acceptable): Dan Schultz
Date: 10/17/2022
Dakota County Contract #C0036022
Exhibit 2 - Page 19 of 20
20 | P a g e
D.Reporting and Reimbursement
Sign below and submit to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us.
Report and Reimbursement Request for January 1, 2023 – June 30, 2023*
Due: July 15, 2023
I, the undersigned, certify that this report was prepared under my direction or supervision, and that the
information is true, accurate, and complete to the best of my knowledge.
Authorized Representative (Contract Signatory):
Title:
Signature (electronic signature acceptable):
Date:
Total Reimbursement Request:
Report and Reimbursement Request for July 1, 2023 – December 31, 2023*
Due: January 15, 2024
I, the undersigned, certify that this report was prepared under my direction or supervision, and that the
information is true, accurate, and complete to the best of my knowledge.
Authorized Representative (Contract Signatory):
Title:
Signature (electronic signature acceptable):
Date:
Total Reimbursement Request:
*Attach documentation for all expenses as described in Dakota County Community Waste Abatement Grant Program 2023 Guidelines.
Dakota County Contract #C0036022
Exhibit 2 - Page 20 of 20
Dakota County Community Waste Abatement Grant Program
2023 Guidelines
I.Grant Overview
A.Municipalities in Dakota County have responsibilities to establish and maintain comprehensive local
waste abatement programs. Dakota County provides educational, financial, and technical assistance
to municipal governments to aid local waste abatement programs. The Dakota County Community
Waste Abatement Grant Program (Program) assists municipalities with waste abatement expenses.
II.Grant Eligibility
A.Dakota County municipalities are eligible for the Program, excluding Dakota County townships and
the cities of Coates, Hampton, Miesville, New Trier, Randolph and Vermillion.
B.Municipalities with fewer than 1,000 households are eligible for limited funding in specific
categories.
C.To be eligible for Municipal Facilities Verification and Education funding, municipality must have at
least one municipal facility to verify or at least one employee to educate, other than the municipal
Liaison.
D.To be eligible for Multifamily Recycling funding, municipality must have multifamily housing.
E.To be eligible for Reduce/Reuse funding, municipality must have best waste management practices
in place at all municipal/park facilities.
III.Grant Funding Allocation and Match
A.Funding amounts are determined annually by the County Board of Commissioners.
B.Base Funding: Base Funding is allocated for required grant activities, including administration,
residential communications, municipal facilities/parks verification, employee education, and special
collections.
C.Supplemental Funding: Optional Supplemental Funding is allocated for multifamily recycling,
additional special collections, Reduce/Reuse activities, in-person education, event recycling, and gap
funding.
D.Matching Funds: Cities must provide a 25% match of the total reimbursed grant funding amount
(Base Funding plus Supplemental Funding) through a cash match, in-kind contribution, or
combination thereof, to pay for any activities that are instituted by the grant (i.e., any eligible
expenses, whether new or ongoing). Any expenses that are not listed in the Guidelines as Eligible
Expenses are ineligible for matching funds unless pre-approved by the County Liaison.
E.Fund Eligibility Limits and Flexibility: a fund allocation maximum is set for each Base and
Supplemental Funding grant category to align funding levels with Master Plan priorities, diversion
potential, and other criteria, as defined in the Fund Allocation document. Fund allocations may be
adjusted across grant categories, up to 10%, while not exceeding the total fund allocation for a given
year, with prior written approval from the County Liaison.
Dakota County Contract #C0036022
Exhibit 1 - Page 1 of 13
IV. Grant Application Instructions
A. Complete all pages of the Application, excluding shaded areas for reporting.
B. Use whole numbers for hours included in Cost Basis Calculations.
C. If multiple municipalities submit one Application, the Application must itemize descriptions, costs,
and funding requests for each municipality. Insert additional rows as needed. Submit Application by
October 1, 2022 to Dakota County for review. Email to: gena.gerard@co.dakota.mn.us.
D. Finalize Application and collect signature of authorized representative (i.e., authorized contract
signatory).
E. Submit signed Application to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us.
F. Obtain Grant Agreement from Dakota County.
G. Execute Grant Agreement.
H. Complete all shaded areas for the mid-year and final reports as described in Guidelines Section VII.
V. Funding Requests
Part 1: Base Funding Request (Required)
1. Grant Administration and Master Plan Support
Minimum Grant Requirements
A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of
waste abatement programs.
B. Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending
the Dakota County Master Recycler/Composter class or equivalent as approved by the County
Liaison.
C. Participate in solid waste management training (e.g., Association of Recycling Managers [ARM]
regional meetings, ARM workshops, RAM/SWANA conference, Reuse Minnesota) to support
effective implementation of responsibilities.
D. Ensure municipal Liaison(s) attends at least four of the six Program meetings hosted by the County
Liaison.
E. Refer persons, groups, and organizations to County Program Managers (e.g., business, multifamily,
school). Provide reasonable support to implement the Solid Waste Master Plan, including but not
limited to:
Dakota County Contract #C0036022
Exhibit 1 - Page 2 of 13
1. Coordinate with the County Liaison to develop or update municipal permits and agreements
to require recycling/back-of-house organics with best waste management practices at
events, tournaments, and festivals (e.g., event permit, event vendor agreement, facility
rental agreement, event hauler agreement), consistent with city codes and County
Ordinance 110.
F. Maintain current waste management information on the municipal website:
1. Describe city solid waste collection requirements for haulers (i.e., licensing requirements)
and hauler collection information (e.g., allowable collection days and time of day) for
residents and commercial generators
2. Describe city solid waste collection requirements for generators, including commercial
generators, events, and multifamily properties;
3. Post the County’s standardized messages for residential recycling materials (i.e., the yes/no
“what to recycle” list); and
4. Coordinate with County staff for municipal website content and links to Dakota County
website pages (e.g., Dakota County Recycling Requirements, the Recycling Guide, The
Recycling Zone, Residential Recycling, Business Recycling, Multifamily Recycling, School
Recycling, Event Recycling, Reuse Map, and Environmental Education Resources).
G. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that
include information for all Base and Supplemental funded projects, as described in Reporting and
Reimbursement below.
H. Submit reimbursement requests by County deadlines with substantiating documentation, as
described in Reporting and Reimbursement below.
Eligible Expenses
A. Salary, benefits, and mileage of municipal personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities.
Solid waste training and professional memberships to support effective implementation of Base
Funding or Supplemental Funding activities, excluding out-of-state travel and lodging.
B. Consultant/contract services or stipend for an organization, group, or individual to provide
assistance.
C. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
2. Residential Communications
Minimum Grant Requirements
A. Provide written waste abatement information to all residents of single-family and multifamily
dwellings including County standardized messaging articles and images in Municipality-mailed
newsletters on each of the following topics, with full pages preferred as resources allow:
1. Home recycling;
2. Residential services at the Recycling Zone;
Dakota County Contract #C0036022
Exhibit 1 - Page 3 of 13
3. Residential organics drop-off site(s); and
4. Local reduce/reuse opportunities for residents (e.g., local donation and exchange options,
County online Dakota County Reduce & Reuse Map, County Fix-It Clinics).
B. Promote County staff-developed electronic media messages (e.g., website, social media, e-news)
about solid waste and household hazardous waste management, including all priority waste
abatement topics listed above using County messaging standards.
C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone).
D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County
and the Minnesota Pollution Control Agency.
E. Submit written residential waste abatement information to County Liaison for review at least three
business days before printing.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities.
B. Percentage of cost for design, production, and postage for municipality newsletter devoted to waste
abatement articles on topics listed in Requirements above using County standardized messaging
articles and images, or to mail County waste abatement materials to new residents in coordination
with the County.
C. Outreach media usage fees (e.g., advertisements, videos, billboards, radio, theater, television, e-
news, and social media) for waste abatement standardized messaging.
D. Consultant/contract services or stipend for an organization or group to provide assistance.
E. Translation services if approved in advance by County Liaison.
F. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
3. Municipal Facilities/Parks Verification and Education
Minimum Grant Requirements
A. Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to the
respective licensed facility, or to another facility approved by the County Liaison.
B. Provide monitoring and verification of best waste management practices at least once annually, by:
1. Visually inspecting waste management at all municipality-controlled facilities, including
parks; and
2. Reporting on status of compliance with Dakota County Ordinance 110 using the Municipal
Recycling Tracking Tool or another tool provided by Dakota County, to verify recycling
programs for facilities under the municipality’s control collect the Designated List of
Recyclables wherever trash is collected and follow best waste management practices.
Dakota County Contract #C0036022
Exhibit 1 - Page 4 of 13
C. Provide County standardized solid waste abatement messaging about recycling in municipal
buildings, in print or electronic format to each municipal employee, volunteer, tenant, and
custodial/housekeeping staff annually, and other people responsible for sorting, collecting, or
transporting waste to external carts or dumpsters, within 30 days of a new hire or new tenant, and
within 30 days of a substantive change to your recycling or waste program.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities.
B. Copying and printing waste abatement education materials for municipal employees and vendors,
such as signs, trainings and mass communication using County messaging standards.
C. Consultant/contract services or stipend for an organization or group to provide assistance.
D. Fees for MRF tours to educate municipal employees about their local recycling system.
E. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
4. Special Collections
Minimum Grant Requirements
A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off
collection sites, or combination thereof to collect specific traditional and non-traditional solid waste
materials from residents for reuse or recycling.
B. Collect all of the following materials from residents for reuse or recycling or organics composting,
with preference given to reuse:
1. Confidential paper for shredding
2. Mattresses and box springs
3. Pumpkins
C. The following optional materials may also be collected from residents for reuse or recycling, with
preference given to reuse:
1. Bicycles
2. Cardboard
3. CFLs
4. Furniture
5. Holiday lights
6. Scrap metal
7. Shoes
8. Athletic gear
9. Other materials as pre-approved by the County Liaison (e.g., carpet, textiles, film
plastic/plastic bags).
Dakota County Contract #C0036022
Exhibit 1 - Page 5 of 13
D. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed
recycling/organics facility, or to another facility approved by the County Liaison.
E. Obtain and report weights for each material collected.
F. Promote special collection opportunities to all single-family and multifamily residents using County
messaging standards, telling residents how materials will be managed.
G. Submit promotional communications to County Liaison for review at least three business days
before publication.
H. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages,
pricing conflicts, and competition for resident participation.
I. Ensure special collection opportunities are conveniently located and scheduled, with an
independent collection opportunity for each municipality having 1,000 households or more; a
municipality with fewer than 1,000 households may coordinate with a neighboring municipality for
co-collection.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities (i.e., for collection of
materials listed above).
B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or
event with confirmed delivery to a reuse, recycling, or organics facility.
C. Vendor services, less resident fees, to collect materials listed above at a permanent residential
collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or
organics facility.
D. Print media copying/printing to promote special collection opportunities and permanent drop-off
sites to residents (e.g., posters, flyers, signs) using County messaging standards.
E. Fees for advertisements, videos, radio, television, e-news, and social media to promote collections,
using County messaging standards.
F. Consultant/contract services or stipend for an organization or group to provide assistance.
G. Safety vests, work gloves, and other protective equipment for volunteers working on collections for
materials listed above.
H. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
Dakota County Contract #C0036022
Exhibit 1 - Page 6 of 13
Part 2: Supplemental Funding Request (Optional)
5. Multifamily Recycling
Minimum Grant Requirements
A. Conduct all of the following activities:
1. Coordinate with the County Liaison to develop new or strengthen multifamily points of
contact (“touchpoints” such as business license renewals, rental license renewals, rental
inspections, fire inspections, and property manager meetings), consistent with city codes
and County Ordinance 110.
2. Send a mailing to property managers and owners about recycling resources, in coordination
with County staff.
3. Identify, strengthen, or both, municipal planning and construction procedures to support
recycling and organics in new or remodeled buildings (e.g., internal chutes; adequate
internal and external space).
4. Work with County Liaison to identify and provide technical assistance for up to three
multifamily properties enrolled in the Dakota County Multifamily Recycling Program to
implement best waste management practices by:
a. First attending technical assistance training provided by County Liaison;
b. Promoting the program to engage new participants through strategic outreach;
c. Providing on-site needs assessments to systematically evaluate and document
opportunities to enhance recycling and waste prevention, and to meet best practices,
using County materials;
d. Using needs assessments to complete applications for the program in collaboration with
property managers to request County-supplied containers, labels, signage, education
materials, staff and resident education as needed, and other technical assistance;
e. Implementing approved plans in coordination with property managers, haulers, County
staff, and other partners;
f. Providing targeted on-site employee and resident education about recycling and waste
prevention, including the recycling system within the building, in partnership with the
County Liaison, using County messaging standards;
g. Providing ongoing support to sustain recycling efforts by contacting past program
participants to offer additional education materials, staff and resident education as
needed, and other technical assistance;
h. Promoting reuse and bulky waste collection opportunities for multifamily tenants at
move-in/move-out;
i. Collaborating with the County Liaison for culturally specific needs such as translation
and interpretation;
j. Following all program protocols for outreach and technical assistance, best waste
management practices, and education, using County messaging standards; and
k. Tracking and reporting on outcomes for each participating property, using forms or tools
provided by the County Liaison.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities.
Dakota County Contract #C0036022
Exhibit 1 - Page 7 of 13
B. Consultant/contract services or stipend for an organization or group to provide assistance.
C. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
6. Additional Special Collections and Reduce/Reuse Activities
Minimum Grant Requirements
A. Provide biannual updates to the County’s online Dakota County Reduce & Reuse Map.
B. Implement any of the following three activities:
1. Implement one or more additional Special Collection drop-off days, events, curbside
collections, permanent drop-off collection sites, or combination thereof to collect specific
(see Section 4C) traditional and non-traditional solid waste materials from residents for
reuse (preferred) or recycling.
2. Coordinate with County Liaison to implement one or more residential reduce/reuse
activities:
a. Host residential swap events or city-wide garage sales;
b. Provide staff support at County Fix-It Clinics;
c. Implement a reusable bag exchange at specific location(s) (e.g., local store, farmer’s
market, co-op);
d. Host or facilitate a lending library for tools, lawn and gardening equipment,
kitchenware, crafting, camping equipment, or other items as pre-approved by the
County Liaison;
e. Host residential reduce or reuse education classes (e.g., simple mending, how to
downsize);
f. Leverage existing residential activities to plan or start any of the following activities:
• Coordinate with realtors to promote reuse prior to home sales;
• Coordinate with a local repair business to host a repair event;
• Other as approved by County Liaison;
g. Facilitate changes to municipality codes, policies, and practices that are barriers to reuse
(e.g., clothing drop box prohibitions, rental companies, and secondhand stores);
h. Provide a bus for residents to participate in reduce/reuse activities (e.g., seniors);
i. Other reduce/reuse activities as pre-approved by the County Liaison;
j. Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use
products, by contracting with vendors that offer reusable products and services for
events (e.g., washing on site or off site).
3. Facilitate changes to internal policies and practices to promote reduce/reuse and recycling
of municipal supplies and equipment through any of the following:
a. Facilitate changes to increase recycled content in products purchased by the city (in
accordance with Minn. Stat. § 16C.073).
b. Identify existing city policies and administrative practices for copy paper purchases in
internal operations.
c. Facilitate revisions to policies and practices to purchase at least 30% post-consumer
recycled content copy paper.
d. Attend Reuse Minnesota meetings.
e. Other as approved by County Liaison.
Dakota County Contract #C0036022
Exhibit 1 - Page 8 of 13
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities described in Requirements
above).
B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or
event with confirmed delivery to a reuse, recycling, or organics facility.
C. Vendor services, less resident fees, to collect materials listed above at a permanent residential
collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or
organics facility.
D. Print media copying/printing to promote reduce/reuse activities, special collection opportunities
and permanent drop-off sites to residents (e.g., posters, flyers, signs) using County messaging
standards.
E. Fees for advertisements, videos, radio, television, e-news, and social media to promote collections
using County messaging standards.
F. Translation services if approved in advance by County Liaison.
G. Consultant/contract services or stipend for an organization or group to provide assistance.
H. Reduce/reuse activity expenses with prior written approval (e.g., start-up supplies).
I. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
7. In-Person Education
Minimum Grant Requirements
A. Provide in-person waste abatement education for adults and youth through face-to-face
interactions during presentations or at booths, events, or gatherings to educate 1% or more of the
Municipality’s population through a direct learning experience, on the following topics:
1. Home recycling (required)
2. Residential organics drop site(s) (optional)
3. Residential services at the Recycling Zone (optional)
4. Local reduce/reuse opportunities for residents (e.g., classes on donation/decluttering,
mending/sewing) (optional)
B. Use County materials for promotional and distribution handouts.
C. Review display and education materials with County Liaison in advance of in-person education.
D. If conducting online education, provide a live format with interactive opportunities (i.e., no pre-
recorded videos).
Dakota County Contract #C0036022
Exhibit 1 - Page 9 of 13
E. Use messaging standards on County website for verbal education or have County Liaison review
messaging.
F. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily
residences.
G. Track and report on outcomes using County forms, on an annual basis or more often as requested,
including monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar
attendance (e.g., number of people who log on), booth interactions (e.g., clicker or tally sheet), and
game interactions (e.g., clicker or tally sheet).
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities (i.e., only activities
described in Requirements above; does not include brochure distribution, or any activities lacking an
educational face-to-face interaction and direct learning experience).
B. Printing or copying of promotional or distribution pieces (e.g., posters, flyers, guides) complying with
County messaging standards and approved in advance by County Liaison, if not duplicative of
existing County publications.
C. Event, booth, and room rental fees.
D. Fees for County-approved professional educators and performers who help implement required
education activities on topics listed above and comply with County messaging standards.
E. Fees for MRF tours to educate residents about their local recycling system.
F. County-approved promotional items or professional services up to $500 in value that create minimal
waste and contribute to waste abatement education.
G. Consultant/contract services or stipend for an individual, organization or group to provide
assistance.
H. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
8. Event Recycling and Organics Collection
Minimum Grant Requirements
A. Implement recycling, back-of house organics collection, or both, at events.
1. Contact and assist event coordinators to plan and implement recycling collection, back-of-
house organics collection, or both.
2. Assist with obtaining temporary containers, proper bags, signage, hauler services for
collection, and as appropriate, recruit waste station staffing.
Dakota County Contract #C0036022
Exhibit 1 - Page 10 of 13
3. Assist with applying best waste management practices for standardized messaging to
vendors, volunteers, and custodial staff; labeled and an appropriate number of co-located
recycling and trash containers in strategic locations to prevent overflow; and delivery to a
licensed/permitted facility.
4. For recyclables collection, prioritize events on public property that generate at least one ton
(8 cy) of trash (e.g., community events, athletic tournaments, fairs, markets, concerts, etc.)
5. For organics collection, prioritize events of at least 300 people that generate back-of-house
organics and at least one ton (8 cy) of trash.
6. Obtain confirmation that collected materials are delivered to a licensed or otherwise
approved recycling/organics facility if grant funds are being used for hauling services at city
events.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. X-frame containers, grabbers, green 5-gallon buckets, signage, X-Frame bags for recyclables and
organics, promotion and other materials necessary for successful project implementation at large
events. Purchased assets are the property of the city for use at events.
C. Recycling/organics hauling services of collected materials from city events/tournaments/ festivals,
with confirmed delivery to a licensed recycling/composting facility, or to another facility approved
by the County Liaison.
D. Consultant/contract services or stipend for an organization or group to provide assistance,
prioritizing large events.
E. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
9. Gap Funding
Minimum Grant Requirements
A. Complete, or make progress toward completing, one or more waste abatement projects included in
eligible grant categories above, for which additional funding is needed, with first priority given to
filling funding gaps in Base Funding categories, and second priority given to filling gaps in
Supplemental Funding categories.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working
directly on the planning, implementing, promoting, and reporting of eligible activities.
B. Expenses for completion of projects that are eligible, as defined in Grant Requirements and Eligible
Expenses sections above.
C. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
Dakota County Contract #C0036022
Exhibit 1 - Page 11 of 13
I. Ineligible Expenses
The following expenses are ineligible for funding:
A. Expenses that are not specified as an eligible expense above, unless written approval has been
obtained from the County Liaison.
B. Expenses related to non-waste abatement waste issues (e.g., energy, water, sustainability).
C. Expenses related to land disposal of materials, and collection and management of banned materials,
trash, hazardous and household hazardous waste and business waste, unless specifically identified
above (e.g., residential compact fluorescent bulb collection, multi-stream containers).
D. Expenses related to city code amendments and enforcement (e.g., code compliance administration,
programming and communications; inspections).
E. Municipality-generated waste management.
F. Food or refreshments unless approved by the County Liaison as compliant with Dakota County
Policy 2740.
G. Design/print of education and communications print materials not described above, unless prior
written approval has been obtained from the County Liaison.
H. Out-of-state meals, travel, and lodging.
I. Office supplies and equipment including phone charges and website fees.
J. Waste collection containers and lids, unless specifically identified above (e.g., X-frames for events).
II. Reporting and Reimbursement
Grant Requirements
A. By July 15, 2023, Municipality shall submit a mid-year report and reimbursement request form for
the first six months of 2023, on forms provided by the County Liaison.
B. By January 15, 2024, Municipality shall submit a final report and reimbursement request form for
the last six months of 2023, on forms prescribed by the County Liaison.
C. Mid-year and final reports shall include time spent on each category, and for each city if applicable,
for municipality personnel, full-time and temporary, while working directly on the planning,
implementing, promoting, and reporting of eligible activities during the reimbursement period.
D. Report and reimbursement request forms must be signed by the Authorized Representative (i.e.,
contract signatory) for the grant agreement, or by other designee who is independent of
municipality personnel who work directly on the planning, implementing, promoting, and reporting
of eligible activities.
Dakota County Contract #C0036022
Exhibit 1 - Page 12 of 13
E. Reimbursement requests must be for eligible expenses, less revenues or other monies received,
incurred in connection with the performance of grant activities.
F. Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or
detailed financial reports produced using municipal accounting software, itemizing all expenses
related to the grant, including salary and benefits. Any reimbursement request for multiple
municipalities must separately itemize the request for reimbursement for each individual
municipality.
G. Salary and benefits cannot exceed the total amount budgeted for salary and benefits in the
Application unless reasonable justification is provided and approved by County Liaison in advance.
Dakota County Contract #C0036022
Exhibit 1 - Page 13 of 13
INSURANCE TERMS
Contractor agrees to provide and maintain at all times during the term of this Contract such insurance coverages as are indicated herein and to
otherwise comply with the provisions that follow. Such policy(ies) of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction
of, the Contract indemnity provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and Independent
Contractors engaged by Contractor with respect to this Contract, and Contractor shall be entirely responsible for securing the compliance of all such persons
or parties with these provisions.
APPLICABLE SECTIONS ARE CHECKED
1.Workers Compensation. Workers' Compensation insurance in compliance with all applicable statutes including an All States or
Universal Endorsement where applicable. Such policy shall include Employer's Liability coverage in an amount no less than $500,000. If Contractor is not
required by Statute to carry Workers’ Compensation Insurance, Contractor agrees: (1) to provide County with evidence documenting the specific provision
under Minn. Stat. § 176.041 which excludes Contractor from the requirement of obtaining Workers’ Compensation Insurance; (2) to provide prior notice to
County of any change in Contractor’s exemption status under Minn. Stat. § 176.041; and (3) to hold harmless and indemnify County from and against any
and all claims and losses brought by Contractor or any subcontractor or other person claiming through Contractor for Workers’ Compensation or
Employers’ Liability benefits for damages arising out of any injury or illness resulting from performance of work under this Contract. If any such change
requires Contractor to obtain Workers’ Compensation Insurance, Contractor agrees to promptly provide County with evidence of such insurance coverage.
2.General Liability.
"Commercial General Liability Insurance" coverage (Insurance Services Office form title), providing coverage on an "occurrence" rather than on
a "claims made" basis, which policy shall include, but not be limited to, coverage for Bodily Injury, Property Damage, Personal Injury, Contractual Liability
(applying to this Contract), Independent Contractors, "XC&U" and Products-Completed Operations liability (if applicable). Such coverage may be
provided under an equivalent policy form (or forms), so long as such equivalent form (or forms) affords coverage which is at least as broad. An Insurance
Services Office "Comprehensive General Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office designation)
shall be considered to be an acceptable equivalent policy form.
Contractor agrees to maintain at all times during the period of this Contract a total combined general liability policy limit of at least $1,500,000
per occurrence and aggregate, applying to liability for Bodily Injury, Personal Injury, and Property Damage, which total limit may be satisfied by the limit
afforded under its Commercial General Liability policy, or equivalent policy, or by such policy in combination with the limits afforded by an Umbrella or
Excess Liability policy (or policies); provided, that the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that
afforded by the underlying Commercial General Liability policy (or equivalent underlying policy).
Such Commercial General Liability policy and Umbrella or Excess Liability policy (or policies) may provide aggregate limits for some or all of
the coverages afforded thereunder, so long as such aggregate limits have not, as of the beginning of the term or at any time during the term, been reduced to
less than the total required limits stated above, and further, that the Umbrella or Excess Liability policy provides coverage from the point that such
aggregate limits in the underlying Commercial General Liability policy become reduced or exhausted. An Umbrella or Excess Liability policy which "drops
down" to respond immediately over reduced underlying limits, or in place of exhausted underlying limits, but subject to a deductible or "retention" amount,
shall be acceptable in this regard so long as such deductible or retention for each occurrence does not exceed the amount shown in the provision below.
Contractor's liability insurance coverage may be subject to a deductible, "retention" or "participation" (or other similar provision) requiring the
Contractor to remain responsible for a stated amount or percentage of each covered loss; provided, that such deductible, retention or participation amount
shall not exceed $25,000 each occurrence.
Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds thereunder.
3.Professional Liability. Professional Liability (errors and omissions) insurance with respect to its professional activities to be performed
under this Contract. This amount of insurance shall be at least $1,500,000 per occurrence and aggregate (if applicable). Coverage under such policy may
be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract
termination.
It is understood that such Professional Liability insurance may be provided on a claims-made basis, and, in such case, that changes in insurers or
insurance policy forms could result in the impairment of the liability insurance protection intended for Dakota County hereunder. Contractor therefore
agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if such impairment of Dakota County's
protection could result; and further, that it will exercise its rights under any "Extended Reporting Period" ("tail coverage") or similar policy option if
necessary or appropriate to avoid impairment of Dakota County's protection. Contractor further agrees that it will, throughout the one (1) year period of
required coverage, immediately: (a) advise Dakota County of any intended or pending change of any Professional Liability insurers or policy forms, and
provide Dakota County with all pertinent information that Dakota County may reasonably request to determine compliance with this section; and (b)
immediately advise Dakota County of any claims or threats of claims that might reasonably be expected to reduce the amount of such insurance remaining
available for the protection of Dakota County.
Dakota County Contract #C0036022
Exhibit 3 - Page 1 of 2
4. Automobile Liability. Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of
the ownership, use, maintenance, or operation of all owned, non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection
with its performance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount
of at least $1,500,000 per accident, which total limits may be satisfied by the limits afforded under such policy, or by such policy in combination with the
limits afforded by an Umbrella or Excess Liability policy(ies); provided, that the coverage afforded under any such Umbrella or Excess Liability policy(ies)
shall be at least as broad with respect to such Business Automobile Liability insurance as that afforded by the underlying policy. Unless included within
the scope of Contractor's Commercial General Liability policy, such Business Automobile Liability policy shall also include coverage for motor
vehicle liability assumed under this contract.
Such policy, and, if applicable, such Umbrella or Excess Liability policy(ies), shall include Dakota County, its officers, employees and agents as
Additional Insureds thereunder.
5. Additional Insurance. Dakota County shall, at any time during the period of the Contract, have the right to require that Contractor
secure any additional insurance, or additional feature to existing insurance, as Dakota County may reasonably require for the protection of their interests or
those of the public. In such event Contractor shall proceed with due diligence to make every good faith effort to promptly comply with such additional
requirement(s).
6. Evidence of Insurance. Contractor shall promptly provide Dakota County with evidence that the insurance coverage required hereunder
is in full force and effect prior to commencement of any work. At least 10 days prior to termination of any such coverage, Contractor shall provide Dakota
County with evidence that such coverage will be renewed or replaced upon termination with insurance that complies with these provisions. Such evidence
of insurance shall be in the form of the Dakota County Certificate of Insurance, or in such other form as Dakota County may reasonably request, and shall
contain sufficient information to allow Dakota County to determine whether there is compliance with these provisions. At the request of Dakota County,
Contractor shall, in addition to providing such evidence of insurance, promptly furnish Contract Manager with a complete (and if so required, insurer-
certified) copy of each insurance policy intended to provide coverage required hereunder. All such policies shall be endorsed to require that the insurer
provide at least 30 days’ notice to Dakota County prior to the effective date of policy cancellation, nonrenewal, or material adverse change in coverage
terms. On the Certificate of Insurance, Contractor's insurance agency shall certify that he/she has Error and Omissions coverage.
7. Insurer: Policies. All policies of insurance required under this paragraph shall be issued by financially responsible insurers licensed to
do business in the State of Minnesota, and all such insurers must be acceptable to Dakota County. Such acceptance by Dakota County shall not be
unreasonably withheld or delayed. An insurer with a current A.M. Best Company rating of at least A:VII shall be conclusively deemed to be acceptable. In
all other instances, Dakota County shall have 15 business days from the date of receipt of Contractor's evidence of insurance to advise Contractor in writing
of any insurer that is not acceptable to Dakota County. If Dakota County does not respond in writing within such 15 day period, Contractor's insurer(s)
shall be deemed to be acceptable to Dakota County.
8. Noncompliance. In the event of the failure of Contractor to maintain such insurance and/or to furnish satisfactory evidence thereof as
required herein, Dakota County shall have the right to purchase such insurance on behalf of Contractor, which agrees to provide all necessary and
appropriate information therefor and to pay the cost thereof to Dakota County immediately upon presentation of invoice.
9. Loss Information. At the request of Dakota County, Contractor shall promptly furnish loss information concerning all liability claims
brought against Contractor (or any other insured under Contractor's required policies), that may affect the amount of liability insurance available for the
benefit and protection of Dakota County under this section. Such loss information shall include such specifics and be in such form as Dakota County may
reasonably require.
10. Release and Waiver. Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage, loss or
injury to the property interests of Contractor. Contractor hereby releases Dakota County, its officers, employees, agents, and others acting on their behalf,
from all claims, and all liability or responsibility to Contractor, and to anyone claiming through or under Contractor, by way of subrogation or otherwise, for
any loss of or damage to Contractor's business or property caused by fire or other peril or event, even if such fire or other peril or event was caused in whole
or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the terms hereof, or by anyone for whom such
party may be responsible.
Contractor agrees to effect such revision of any property insurance policy as may be necessary in order to permit the release and waiver of
subrogation agreed to herein. Contractor shall, upon the request of Dakota County, promptly provide a Certificate of Insurance, or other form of evidence
as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision is present;
and/or, if so requested by Dakota County, Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies). K/CM/Exh/Insure-No-Prof-Liability-CM.doc Revised: 10/07
Dakota County Contract #C0036022
Exhibit 3 - Page 2 of 2