HomeMy WebLinkAbout7.a. Fees and Fee Policy for 2023
E X E C U T I V E S U M M A R Y
Parks and Recreation Commission Meeting: November 28, 2022
AGENDA ITEM: Parks and Recreation Fees and Fees
Policy
AGENDA SECTION:
New Business
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO.
7 a.
ATTACHMENTS: Current Fees and Fee Policy APPROVED BY: dls
RECOMMENDED ACTION: Motion to be discussed at the meeting.
ISSUE
On an annual basis the Parks and Recreation Commission reviews the Parks and Recreation related
portion of the City’s Fees and Fee Policy. Staff typically makes recommendations as to whether the fees
and fee policy should be changed and also provides data to support the recommended changes. Fees are
often set based on trying to offset some of the operating costs and also staying current with other similar
facilities in the market.
Included in the packet are the current 2022 fees. Staff will make recommendations for the 2023 fees at the
meeting on Monday, along with supporting data that might go along with any proposed changes. In 2021,
we increased all facility and parks fees by 3% (excluding the ice arena fees and parks dedication fees). The
fees were increased to help with covering operating costs and credit card fees charged to the City.
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PARKS AND RECREATION FEES
I. COMMUNITY CENTER, ARENA, AND FACILITIES
A. Definitions
1. City Groups, Organizations, or Activities (City sponsored activities.)
Includes Rosemount Halloween Festivity, Leprechaun Days, and Shamrock
Awards Banquet.
2. Civic and Non-Profit Groups
Includes civic organizations, political groups, churches, athletic associations,
fraternal groups, charitable groups, and character building organizations devoted to
social, educational, recreational and civic development or other like purposes.
3. Commercial Groups
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4. Governmental Agencies
Includes county, state, federal, and special tax districts serving Rosemount
residents.
5. Non-Resident Groups
Includes groups having more than one-half of their members not living within the
Rosemount City limits.
6. Resident
Any person who maintains a residential address in the City of Rosemount.
7. Resident Groups
Includes groups having more than one-half of their members living within the
Rosemount City limits.
8. School District #196
Includes all directly related school activities including curricular, co-curricular,
extracurricular and all directly controlled school organizations; including
Community Education.
9. Resident Athletic Groups
Includes RAAA and RAHA.
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B. Priority for Scheduling Facilities
1. Purpose
Due to the large number of organizations that request Community Center facilities,
the City Council has deemed it necessary to group by activity these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2. Priority of Users
a. National Guard
b. Rosemount Parks and Recreation programs
c. Community events
d. All others
3. Permits and Rental Agreements
Uses may be determined by permit, contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1. Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities, type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recreation Commission. The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Commission. Under supervision of the Parks and Recreation Director, the
management staff at the Community Center would have the ability to negotiate for
last minute rentals, long term rentals, and special events in order to maximize use of
the Community Center. Staff would provide quarterly exception reports.
2. Fee Class of Users
Class 1: City sponsored activities
Class 2: Residents, resident civic, resident non-profit groups, ISD 196 schools,
other Rosemount schools, and resident commercial groups.
Class 3: Non-residents, non-resident civic, non-resident non-profit groups, and
other governmental agencies, and non-resident commercial groups.
3. Fees
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a. Auditorium
Auditorium alone:*
FEE CLASS HOURLY RATE 8 HOURS OR MORE
Class 1 No fee for City sponsored events.
Class 2 $53 per hour $366
Class 3 $68 per hour $525
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE (Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $892 $788 $420
Class 3 $1,260 $1,155 $683
* A fee + tax will be assessed if using audio-visual equipment other than microphones and standard
lighting. (see 3 e. for Audio Visual Equipment fees)
** Add $158 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight.
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b. Banquet Room
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $787 $683 $368
Class 3 $998 $893 $420
** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight.
c. Classrooms
FEE CLASS PER CLASSROOM
Class 1 No fee for City sponsored events.
Class 2 $26 per 3 hours per Classroom
Class 3 $32 per 3 hours per Classroom
Regular use of the Classrooms:
The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availability, Rosemount Community Center Staff will
coordinate the free meeting space to best accommodate multiple users. An organization can
reserve up to one year in advance of the reservation period, and is charged a non-refundable $26
reservation fee. An additional fee may be assessed relating to cleaning and setup costs.
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d. Gymnasium
FEE CLASS HOURLY FULL DAY
Class 1 No fee for City sponsored events.
Class 2 $37 + tax per hour $210 + tax
Class 3 $58 + tax per hour $420 + tax
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of $21 per hour of use.
e. Audio Visual Equipment
Easels, paper and markers may be rented for $16 + tax per use. (Easels are free of charge if no
paper and markers are requested.) . There is no charge for use of microphones and lecterns. A
portable LCD projector may be rented for $105 + tax per use, subject to availability. A sound box
may be rented for $11.00 +tax per use.
f. Arena
Prime Time Ice $215 + tax per hour (During Prime Season)
Non Prime Time Ice $135 + tax per hour (During Prime Season)
Summer Ice $ 135 + tax per hour
Prime Ice Season: January, February, 2nd Sunday in March, September, October, November and
December
Spring/Summer Ice Season: 2nd Sunday in March, April, May, June, July and August
Prime Time Rental Hours: Monday – Sunday 5:30 a.m. – 10:00 p.m.
Non-Prime Rental Hours: Monday – Sunday 10:00 p.m. – 5:30 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
DELATE ALL AND RUN AS P&R
PROGRAMS
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The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows:
1. Community Center sponsored programs (Open Skating, Learn to Skate, events, etc.)
2. Rosemount High School Girls and Boys Hockey games and practices, based on limits
mutually agreed upon. Schedule request are due by May 1st.
3. Rosemount Area Hockey Association. Schedule provided by May 15th, revisions due by July
1st.
4. Other hockey associations or organizations requesting 200 or more hours per year.
After the above groups have been scheduled consecutively, ice time for secondary users (less than 200 hours per
year) will be scheduled on a first come, first served basis.
5. Cancellations: Cancellations will be subject to 50% of the rental fee.
4. Deposits
a. Specific to Banquet Room events, a damage deposit of $300 is required two weeks prior to
the event. As to the Auditorium and Gymnasium, depending on the type of event and group
size, a damage deposit of up to $300 may be added to rental charges. Pending the rental space
does not incur any damages; the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium, Banquet Room and Gymnasium, a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice Arena, a non-refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be
paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month’s ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed permit. The reservation
is not confirmed until both the signed permit and the fees are paid.
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II. OUTDOOR FACILITIES
A. Park Facility Priority Use
All City of Rosemount Parks and Recreation Activities will be given priority; all facilities will be
scheduled to accommodate these activities. After all Parks and Recreation activities have been
scheduled accordingly, then requests will be granted to other users in order of their priority as listed
below. User Groups 2, 5, 6 and 7 are charged facility fees for tournaments and camps only. Fees
are not charged for regular season play.
1. City Sponsored Events - All Parks and Recreation Activities which include, but are not limited
to, adult leagues, tournaments, playground programs, special events, etc.
2. RAAA and RAHA
3. Residents
4. Other youth sports organizations based on resident participants
5. Rosemount Schools K-12
6. Rosemount Colleges and Universities (unless a special agreement is in place for use)
7. All Other Requests
B. Facility Fees
1. Erickson Softball Complex and Tournament Fees:
Athletic Fields (Ball, Soccer) $42 + tax/field/day
Field Maintenance $37/hour or cost incurred by City
Chalk Cost incurred by City
Field Dry Cost incurred by City
2. Park Shelter Fees:
Open Shelter (does not include other
park amenities)
$32 + tax/day (Resident)
$53 + tax/day (Non-Resident)
Enclosed Shelter (does not include
other park amenities)
$84 + tax/day (Resident)
$137 + tax/day (Non-Resident)
Amphitheater (comes with use of
Central Park Shelter)
$158 + tax/day (Resident)
$263 + tax/day (Non-Resident)
3. Non-League Facility Fees:
Fields (Ball, Soccer) $42 + tax/field/day
Tennis Court $11 + tax/court/4 hours
Hockey Rink $16 + tax/rink/4 hours
Volleyball Court $11 + tax/court/day
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4. Camps $42 + tax/field/day (Resident)*
$57 + tax/field/day (Non-Resident)*
* Direct Maintenance Fees for camps will be added to rental fees
5. Independent League Field Fees:
Fields (Ball, Soccer, Outdoor Rinks) $315 + tax/team/12 week season
6. Other Fees:
DCTC Soccer Lights $37 + tax
Portable Toilet Based upon price quoted by toilet provider
Damage Deposit $158 for all events (refundable)
Lost Key Fee $53 per key
7. Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather
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II. The Rosemount Steeple Center Fees
2022 Rental Rates
All rentals are tax exempt
Monday-Thursday Friday Saturday Sunday
Assembly Hall
6-Hour Rental Block
9:00am – 3:00pm
OR
5:00pm – 11:00pm
Full Day Rental
9:00am-11:00pm
Assembly Hall
Full Day Rental
9:00am-11:00pm
Assembly Hall
Available Hours
2:00pm – 9:00pm*
*Minimum 5-Hr Rental
ASSEMBLY HALL
(2,520 sq. ft., 36’x70’)
(Stage: 23’-38’ wide, up to 28’ deep)
Theater Seating Capacity: 204
Capacity With Tables/Chairs: 192
3-Hour Min. Rental
Resident: $142
Non-Resident:$189
Additional Hours
Resident: $47/hr
Non Resident:$63/hr
6-Hour Min. Rental
Resident: $284
Non-Resident:$378
Full Day Rental
Resident: $662 Non-
Resident:$882
Full Day Rental
Resident: $662
Non-Resident:$882
5-Hour Min. Rental
Resident: $230
Non-Resident: $315
Additional Hours
Resident: $47/hr
Non Resident:$63/hr
ROOM #100
Capacity With Tables/Chairs: 60
3’ Square Card Tables (up to 15)
3-Hour Min. Rental
Resident: $63
Non-Resident: $79
3-Hour Min. Rental
Between 8am-5pm
Resident: $79
Non-Resident:$95
6-Hour Min. Rental
Resident: $158
Non-Resident:$189
5-Hour Min. Rental
Resident: $131
Non-Resident:$158
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
Additional Hours
Resident: $20/hr
Non Resident:$25/hr
6-Hour Min. After 5pm
Resident: $158
Non-Resident:$189
Additional Hours
Resident: $26/hr
Non Resident: $32/hr
Additional Hours
Resident: $26/hr
Non Resident: $32/hr
Additional Hours
Resident: $26/hr
Non Resident: $32/hr
ROOM #200/201
Capacity With Tables/Chairs: 80
8’ Banquet Tables (up to 10)
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
3-Hour Min. Rental
Resident: $79
Non-Resident: $95
Additional Hours
Resident: $26/hr
Non Resident:$32/hr
3-Hour Min. Rental
Between 8am-5pm
Resident: $95
Non-Resident:$110
6-Hour Min. After 5pm
Resident: $189
Non-Resident:$221
Additional Hours
Resident: $32/hr
Non Resident:$37/hr
6-Hour Min. Rental
Resident: $189
Non-Resident:$221
Additional Hours
Resident: $32/hr
Non Resident:$37/hr
5-Hour Min. Rental
Resident: $156
Non-Resident:$184
Additional Hours
Resident: $32/hr
Non Resident:$37/hr
ROOM #202
Capacity With Tables/Chairs: 48
8’ Banquet Tables (up to 6)
3-Hour Min. Rental
Resident: $47
Non-Resident: $63
3-Hour Min. Rental
Between 8am-5pm
Resident: $63
Non-Resident:$79
6-Hour Min. Rental
Resident: $126
Non-Resident:$156
5-Hour Min. Rental
Resident: $105
Non-Resident:$131
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
Additional Hours
Resident: $16/hr
Non Resident:$21/hr
6-Hour Min. After 5pm
Resident: $126
Non-Resident:$158
Additional Hours
Resident: $21/hr
Non Resident: $26/hr
Additional Hours
Resident: $21/hr
Non Resident: $26/hr
Additional Hours
Resident: $21/hr
Non Resident: $26/hr
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CONFERENCE ROOM
Capacity: 8
Only Available M-F, 8am-4:30pm
3-Hour Min. Rental
Resident: $26 Non-
Resident: $32
3-Hour Min. Rental
Resident: $26 Non-
Resident: $32
Not Available
Not Available
ADDITIONAL FEES:
$315.00 Refundable Damage Deposit*
$301.00 Security Fee if alcohol is served (see Alcohol Policy)
$210.00 Change Over Fee (ex: Ceremony to Reception)
*Damage Deposits required for rental of Assembly Hall only
EQUIPMENT RENTAL: ITEM: FEE:
Screen Rental $26/per event- plus tax
LCD Rental $105/per event - plus tax
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IV. PARK DEDICATION FEES
A. Park Dedication Fees
Park dedication fees are outlined in City Subdivision Ordinance and City Ordinance No.
XVII.103 and .107 which state:
In all new residential subdivisions, the City shall require that a sufficient portion of such land
be set aside and dedicated to the public for parks, playgrounds or other public use exclusive of
property dedicated for streets and other public ways. It shall be presumed that a sufficient
amount of land has been dedicated for parks and playgrounds for the present and future
residents of the subdivision, if the subdivider dedicates at least 1/25 of an acre per dwelling
unit that can be constructed in the subdivision. The City upon consideration of the particular
type of development proposed in the subdivision may require larger or lesser amounts of land
be dedicated if the City determines that the present and future residents of the subdivision
would require greater or lesser amounts of land for such purposes. The City shall determine
whether cash in lieu of land dedication is more appropriate. The amount of cash dedication
shall be determined by multiplying the number of acres otherwise required to be dedicated by
the average value of comparable undeveloped land set by resolution by the City Council.
In all new commercial and industrial subdivisions, it shall be presumed that a sufficient amount
of land has been dedicated to serve the needs of the resident and working population if the sub
divider dedicates at least ten percent (10%) of the land in the subdivision for parks, recreation
and usable open space. The City upon consideration of the particular type of development
proposed in the subdivision may require larger or lesser amounts of land to be dedicated if it
determines that the present and future residents of the subdivision would require greater or
lesser amounts of land for such purposes. The City shall determine whether cash in lieu of land
dedication is appropriate. The amount of cash dedication shall be determined by multiplying
the number of acres otherwise required to be dedicated by the average value of comparable
undeveloped land set by resolution of the City Council.
Land Values for the dedication of land and/or cash contribution:
New residential subdivision
Low density Residential $85,000 per acre/$3,400 per unit
Medium density Residential $95,000 per acre/$2,850 per unit
High density Residential $125,000 per acre/$2,500 per unit
Commercial subdivision $90,000/acre
Industrial subdivision $50,000/acre
Business Park development $85,000/acre