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Authorization Of Final Payment.Docx
EXECUTIVE SUMMARY
City Council Meeting: December 20, 2022
AGENDA ITEM: 2022 Pond Maintenance Project, City
Project 2022-04, Final Acceptance and
Authorization of Final Payment
AGENDA SECTION:
Consent
PREPARED BY: Jane Byron, Stormwater Specialist AGENDA NO. 6.o.
ATTACHMENTS: Resolution, Engineer’s
Recommendation, Final Payment
Request, Project Map
APPROVED BY: LJM
RECOMMENDED ACTIONS: Resolution to Accept the Improvements and Approve Final
Payment for the 2022 Pond Maintenance Project, City Project 2022-04
BACKGROUND
On January 4, 2022, City Council awarded a contract to Fitzgerald Excavating & Trucking, Inc. for the
2022 Pond Maintenance Project, City Project 2022-04. This project excavated 2,300 cubic yards of
accumulated sediment from Pond 1565 (Daffodil Pond). Approximately 1,150 cubic yards of the sediment
removed had contaminate levels that required disposal (i.e. fill use in industrial areas only or landfill
disposal). Pond inspections and modeling had indicated the pond was operating at a low efficiency with
regards to phosphorus and suspended solids removal.
Excavation was completed in winter of 2022. Restoration of impacted areas was completed summer of
2022. Maintenance activities are complete, and the improvements are ready for final City acceptance.
Fitzgerald Excavating & Trucking, Inc. has completed all improvements as designed by WSB and detailed
in the contract. As a result, WSB has recommended acceptance and issuing the final payment for this
work.
The total construction cost was $97,002.00 or 2.8% less than the bid amount of $99,785 due to the actual
quantities used in the work. The final payment is $7,658.30. Table below shows the final cost details.
Engineer’s Estimate Bid Amount Final Cost
Total $101,795.00 $99,785.00 $97,002.00
Over/(Under) Amount $ (4,793.00) $ (2,783.00)
Over/(Under) Percent -4.7% -2.8%
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting the improvements for
perpetual maintenance and authorizing final payment to Fitzgerald Excavating & Trucking, Inc. for the
Daffodil Pond Improvements, City Project 2022-04.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2022 – XX
A RESOLUTION ACCEPTING PUBLIC IMPROVEMENT
FOR DAFFODIL POND IMPROVEMENTS
CITY PROJECT 2022-04
WHEREAS, Fitzgerald Excavating & Trucking, Inc. has completed the required construction as per the
scope of the contract, and;
WHEREAS, the City received a concurrence from WSB that the work has been completed in
accordance with the approved plans and specifications and finds the improvements acceptable;
WHEREAS, the contractor has completed all necessary administrative requirements to close out the
contract.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ROSEMOUNT, MINNESOTA:
1. The improvements completed under said agreement are hereby accepted for perpetual
maintenance and ownership.
2. Final payment to the contractor is authorized.
ADOPTED this 20th day of December, 2022.
William H. Droste, Mayor
ATTEST:
Erin Fasbender, City Clerk
K:\019222-000\Admin\Construction Admin\Pay Vouchers\019222-000 LTR Voucher Final 111022.docx
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November 10, 2022
Mr. Jason Fitzgerald
Fitzgerald Excavating & Trucking, Inc.
21432 350th Street
Goodhue, MN 55027
Re: Pay Voucher 2 & Final
2022 Pond Cleanout Project
City Project No. 2022-04
WSB Project No. 019222-000
Dear Mr. Fitzgerald:
Please find enclosed Construction Pay Voucher No 2 (final) for the above-referenced project in
the amount of $7,658.30. Please print and sign three voucher originals and return them to our
office for processing with the City.
Please note that the original signed vouchers must be accompanied by the following documents
when submitting for final payment.
1. IC134 form.
2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the
contract have been fully paid or satisfactorily secured (lien waivers).
3. Consent of Surety to Final Payment certification from the contractor’s surety.
4. Two-year maintenance bond (warranty start date to coincide with the date Council
approves final payment).
As stipulated in the specifications, once the project is approved by the City and final payment is
made, the two-year warranty period will go into effect.
Thank you for your prompt attention to this matter.
Sincerely,
WSB
Bill Alms
Project Manager
Attachments
cc: Jane Byron
December 13, 2022
2022 Pond Cleanout Project Final Pay Voucher 2
Page 2 of 3
Payment Summary
No. Up Through Date Work Certified
Per Voucher
Amount Retained
Per Voucher
Amount Paid
Per Voucher
1 03/08/2022 $94,046.00 $4,702.30 $89,343.70
2 11/10/2022 $2,956.00 ($4,702.30) $7,658.30
Funding Category Name Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Voucher
Total Amount Paid
To Date
local $97,002.00 $0.00 $89,343.70 $7,658.30 $97,002.00
Accounting
Number Funding Source Amount Paid
This Voucher
Revised Contract
Amount
Funds
Encumbered
To Date
Paid Contractor
To Date
1 Local $7,658.30 $99,785.00 $99,785.00 $97,002.00
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
1 2021.501
/00010 MOBILIZATION LS $35,000.00 1 0 $0.00 1 $35,000.00
2 2101.505
/00020 CLEARING ACRE $5,000.00 0.2 0 $0.00 0.2 $1,000.00
3 2101.505
/00030 GRUBBING ACRE $5,000.00 0.2 0 $0.00 0.2 $1,000.00
4 2106.607 EXCAVATION - CHANNEL AND
POND (LV) CY $22.00 1150 0 $0.00 1258 $27,676.00
5 2106.607 EXCAVATION - CHANNEL AND
POND (LV) (SPECIAL) C Y $24.00 1150 0 $0.00 1150 $27,600.00
6 2506.602
/06110 CLEAN OUT CATCH BASIN EACH $1,500.00 1 1 $1,500.00 1 $1,500.00
7 2511.504
/00014 GEOTEXTILE FILTER TYPE 4 S Y $6.00 20 0 $0.00 20 $120.00
8 2511.507
/00014 RANDOM RIPRAP CLASS III C Y $50.00 10 6.42 $321.00 16.42 $821.00
9 2511.507
/00022 GRANULAR FILTER C Y $20.00 5 0 $0.00 0 $0.00
10 2573.502
/00110 STORM DRAIN INLET PROTECTION EACH $150.00 3 0 $0.00 1 $150.00
11 2573.503
/LA01
SEDIMENT CONTROL LOG TYPE
WOOD FIBER BIOROLL L F $4.00 20 0 $0.00 0 $0.00
12 2573.602
/WR01
TEMPORARY ROCK
CONSTRUCTION ENTRANCE EACH $1,000.00 1 0 $0.00 1 $1,000.00
13 2575.504
/00320
ROLLED EROSION PREVENTION
CATEGORY 20 S Y $2.00 220 220 $440.00 220 $440.00
14 2575.505
/00021 SEEDING ACRE $2,000.00 0.2 0.2 $400.00 0.2 $400.00
15 2575.508
/21111 SEED MIXTURE 21-111 LB $3.00 20 20 $60.00 20 $60.00
16 2575.508
/25151 SEED MIXTURE 25-151 LB $5.00 5 5 $25.00 5 $25.00
2022 Pond Cleanout Project Final Pay Voucher 2
Page 3 of 3
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
17 2575.508
/33261 SEED MIXTURE 33-261 LB $14.00 15 15 $210.00 15 $210.00
18 2106.601
/00015 DEWATERING LS $5,000.00 1 0 $0.00 0 $0.00
Bid Totals: $2,956.00 $97,002.00
Project Category Totals
Category Amount This Voucher Amount To Date
POND CLEANOUT $2,956.00 $97,002.00
Contract Change Item Status
CC CC
No.
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
Contract Change Totals:
Contract Change Totals
No. Contract
Change Description Amount This
Voucher
Amount To
Date
Material On Hand Additions
Line
No. Item Description Date Added Comments
Material On Hand Balance
Line
No. Item Description Date Added Used Remaining
2022 Pond
Maintenance
Project
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Innisfree
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12/13/2022
2022 Pond Maintenance Project
Parks
City Boundary
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