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Home My WebLink About6.m. Receive Feasibility Report & Call for Impv Hearing for the 2023 Neighborhood Infrastructure Impv Project, CP 2023-04\\rsm-file\common\city clerk\agenda items\approved items\6.m. receive feasibility report & call for impv hearing for the 2023 neighborhood infrastructure impv project, cp 2023-04.docx EXECUTIVE SUMMARY City Council Meeting: February 7, 2023 AGENDA ITEM: Receive Feasibility Report and Call for Improvement Hearing for the 2023 Neighborhood Infrastructure Improvement Project, City Project 2023-04 AGENDA SECTION: Consent PREPARED BY: Brian Erickson, PE, City Engineer AGENDA NO. 6.m. ATTACHMENTS: Resolution, Location Map APPROVED BY: LJM RECOMMENDED ACTIONS: Adopt a Resolution Receiving the Feasibility Report and Calling for the Improvement Public Hearing for 2023 Neighborhood Infrastructure Improvement Project, City Project 2023-04. BACKGROUND The 2023 Neighborhood Infrastructure Improvement Project, City Project 2023-04, was included as part of the 2023-2032 Capital Improvement Plan. The streets identified for this improvement through the City’s pavement management evaluation are shown in the attached map. The project is proposed to consist of full reconstruction with the addition of utilities (water, sewer and storm) as this neighborhood was included in the 2040 Municipal Urban Service Area (MUSA) with the most recent Comprehensive Plan update. DISCUSSION The scope of the project consists of full pavement reconstruction along with the extension of utilities into this neighborhood. The streets included are: • Bacardi Avenue West between the edge of pavement and the Stillwell Pond north of 128th Street West, approximately 820 feet north • 128th Street West between Bacardi Avenue West and Bengal Avenue West • 130th Way between Bengal Avenue and 130th Street West • Bengal Avenue between 128th Street West and 130th Street West A feasibility report was prepared by WSB and Associates, Inc. (WSB) for this scope of work and will be provided to the Council at the Council meeting. A copy is also available for review in the City Engineer’s office. The report reviews the existing conditions, proposes improvements, details costs and funding sources and estimates proposed assessments. Scope The existing conditions are shown in the following table. The streets vary from 18 feet to 40 feet in width and are evaluated to be in poor condition. The single-family homes are currently served by individual wells and septic systems. Discussions with the building official have indicated that a majority of the septic systems have met or exceeded their anticipated lifecycle and would most likely fail a compliance inspection. Stormwater is managed by existing ditches and driveway culverts. 2 Most of the streets are rural and would be replaced with a rural section. However, Bacardi Avenue would be improved to a paved urban section along with an 8-foot trail along the eastern side to continue the urban collector road configuration that currently exists north of Bonaire Path. Additionally, portions of Bengal Avenue and 130th Street have existing bituminous curb which would be replaced with concrete curb. No neighborhood sidewalks are proposed as part of this reconstruction. Roadway Summary Street Name Length (ft) Existing Width (ft) Existing Curb Proposed Width (ft) Comments 128th Street W 1300 24 No 24 Rural w/ shoulder Bengal Avenue 790 18 – 24 Partial – Bituminous barrier 18 - 24 Rural w/ shoulder Replace curb as needed 130th Way 890 24 No 24 Rural w/ shoulder 130th Street W 680 24 – 26 Partial – Bituminous barrier 24 Rural w/ shoulder Replace curb as needed Bacardi Avenue 820 28 – 40 No 40 Urban w/ curb Along with reconstruction of the street, utility extensions are proposed as well. The scope of work would extend water and sanitary sewer along Bacardi Avenue and into the neighborhood. Service stubs will be extended to the right of way allowing residents to connect to the new system. Costs for the connection to the home, proper well sealing and septic abandonment are the responsibility of the owner. Staff is reviewing the possibility of having the contractor make the private connections to the homes and then assessing that full cost over 10 years It is important to note that any home connecting to the municipal system would also be required, per City Ordinance, to pay Sewer Access (SAC) and Water Access (WAC) Charges to both the City and MetCouncil (SAC only). Dakota County also has a grant program that will cover ½ of the cost of well sealing up to a maximum of $3,000. Other grant programs are being reviewed as well. Stormwater would continue to be managed via ditches throughout the neighborhood. Some grading is likely to be required to reestablish proper grades. The scope also includes an extension of storm line to the landlocked Stillwell Pond north of 128th Street. This allows that pond to outlet prior to damaging any structures and will eliminate the need for staff to set up pumps as has been done in the past. Public Engagement City staff hosted a neighborhood meeting on November 4, 2021 prior to postponing this project in early 2022. A second neighborhood meeting was then held on January 12, 2023. Approximately 20 residents within the project area attended an open house style meeting where staff and the consultant were available to answer questions and discuss the project scope. Generally, the residents were supportive of the project; however, there were concerns regarding assessments and connecting to the proposed utility extensions. Staff is aware that there are some septic systems that have been reconstructed in the last few years and as a result the residents would prefer to delay connecting. There were also comments regarding driveway access during construction and minor drainage concerns. Cost and Funding The Feasibility Report prepared an initial estimate for the work to be performed. This cost will be refined Work Item Amount Surface Improvements 2,217,628$ Sanitary Sewer Improvements 929,762$ Watermain Improvements 1,238,980$ Storm Sewer Improvments 612,865$ TOTAL PROJECT COST 4,999,235$ 2023 Neighborhood Infrastructure Improvement Project (CP 2023-04) Total Cost 3 during design should City Council order the project at the Improvement Hearing. The table below details the estimated total project cost for each of the areas. These costs include 5% construction contingency and a 25% indirect cost. A detailed estimate is included in the feasibility report. This project would be funded via a combination of funds as estimated below. Assessments are based on 35% of a residential street section. Because the utility system is being extended the cost for that work would be funded by the appropriate trunk fund. Finally, Bacardi is a Municipal State Aid Street and is eligible for MSA funding. The estimated amounts are detailed in the table below. A preliminary assessment roll is included in the Feasibility Report. Assessments are proposed in accordance with the Rosemount Special Assessment Policy with 35% of the surface improvement costs assessed and the remaining 65% paid by other city fund sources (e.g. Street CIP and MSA). The assessments are proposed as a unit assessment, meaning the amount will be the same for all single-family properties with a driveway access to a street within the project area. Assessments are currently estimated at $17,768 per unit. Based on the Feasibility Report this project is feasible, necessary and cost-effective from an engineering stand point. As a result, staff is recommending that a Public Improvement Hearing be held on March 7, 2023. This is the next necessary step under Minnesota Statutes Chapter 429. A presentation of the proposed improvements will be made as part of the Improvement Hearing. Schedule Should the Council approve this resolution, the proposed project schedule is shown below. Items marked “CC” will require City Council approval in order to move forward. Items in italic font have been completed. CC Award Engineering Services Contract & Order Feasibility Report December 20, 2022 Public Open House January 12, 2023 CC Receive Feasibility Report and Set Improvement Hearing February 7, 2023 CC Improvement Hearing, Order Improvement and March 7, 2023 Authorize Preparation of Plans & Specs CC Approve Plans & Specs and Order Advertisement for Bid April 4, 2023 Bid Opening May 5, 2023 Fund Amount Street CIP 779,899$ Special Assessments (35% share)621,873$ Municipal State Aid 815,856$ Sanitary Sewer Core Fund 929,762$ Watermain Core Fund 1,238,980$ Storm Sewer Core Fund 612,865$ TOTAL PROJECT FUNDING 4,999,235$ 2023 Neighborhood Infrastructure Improvement Project (CP 2023-04) Total Funding 4 CC Award Contract and Call Assessment Hearing May 16, 2023 Public Open House May 2023 CC Assessment Hearing June 20, 2023 Construction Start June 2023 Substantial Completion November 2023 RECOMMENDATION Staff recommends Council adoption of the attached resolution receiving the feasibility report, calling for the improvement public hearing for the 2023 Neighborhood Infrastructure Improvement Project, City Project 2023-04. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2023 - XX A RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND CALLING A PUBLIC HEARING FOR IMPROVEMENT FOR THE 2023 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENT PROJECT, CITY PROJECT 2023-04 WHEREAS, pursuant to Resolution 2022-167 adopted December 20, 2023, a report has been prepared by WSB and Associates with reference to proposed Improvement No. 2023-04, the following streets with pavement rehabilitation: • Bacardi Avenue West between the edge of pavement and the Stillwell Pond north of 128th Street West, approximately 820 feet north • 128th Street West between Bacardi Avenue West and Bengal Avenue West • 130th Way between Bengal Avenue and 130th Street West • Bengal Avenue between 128th Street West and 130th Street West, and; WHEREAS, this report was received by the council on February 7, 2023, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROSEMOUNT, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $4,999,235. 2. A public hearing shall be held on such proposed improvement on the 7th day of March, 2023, in the Council Chambers of the City Hall at 7:00 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED this 7th day of February, 2023. Jeffery D. Weisensel, Mayor ATTEST: _______________________________ Erin Fasbender, City Clerk "ROSEMOUNT 2023 Street Reconstruction Projects SPIRIT OF PRIDE AND PROGRESS 12/15/2022