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Home My WebLink About6.d. 2023 Leprechaun Days Service Agreement City Council Regular Meeting: February 21, 2023 E X E C U T I V E S U M M A R Y AGENDA ITEM: 2023 Leprechaun Days Service Agreement AGENDA SECTION: Consent PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.d. ATTACHMENTS: Proposed Service Agreement APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the 2023 Service Agreement with the Rosemount Leprechaun Days Committee. BACKGROUND For the past several years, the City Council has approved a service agreement between the City and the organizers of the Leprechaun Days celebration. Staff has discussed the 2023 Service Agreement with representatives of the Leprechaun Days Committee and both parties feel the agreement is ready for the Council to consider approving. This year the celebration will take place from July 22 - 29, 2023. As with past service agreements, the 2023 agreement includes the City making a payment to the Leprechaun Days Committee to assist with the cost of the fireworks display. In 2005, community members organized a new Leprechaun Days Committee to coordinate the community celebration. The attached service agreement is similar to the one the City typically signs with the Haunted Woods Trail coordinators. RECOMMEDNATION Staff is recommending the City Council approve the 2023 Service Agreement with the Rosemount Leprechaun Days Committee. 1 1 SERVICE AGREEMENT BETWEEN THE CITY OF ROSEMOUNT AND ROSEMOUNT LEPRECHAUN DAYS COMMITTEE THIS AGREEMENT is made the day of , 2023 by and between the City of Rosemount, a Minnesota municipal corporation (hereinafter referred to as “City”) and the Rosemount Leprechaun Days Committee, a Minnesota association (hereinafter referred to as “RLDC”); WITNESSETH: WHEREAS, for a number of years RLDC has conducted an annual civic community festival known as Rosemount Leprechaun Days (hereinafter referred to as “Leprechaun Days”); and WHEREAS, the city council of the City has determined that it is in the best interest of the City and its citizens to promote the City and its businesses and to provide recreational opportunities for its residents by entering into a contract with RLDC to conduct Leprechaun Days in 2023; NOW, THEREFORE, on the basis of the premises and the mutual covenants and agreements hereinafter set forth, it is agreed as follows: 1. RLDC will organize and conduct, in cooperation with the city staff, the Leprechaun Days for 2023, which shall run for multiple days which shall be agreed upon by the RLDC and the city council, in accordance with practices and standards of such festivals conducted in past years. Services shall include the recruitment, selection, training, and managing of such employees and volunteers as are necessary to conduct Leprechaun Days, and shall include but not be limited to: a. advertising and promotions including the design, production and distribution of buttons, flyers and posters, and the development and installation of signs and banners; b. securing all necessary governmental permits and seeking approval of street closings and other required City action; c. soliciting financial support from individuals, businesses and organizations including sponsorships of certain events; and d. conducting the following events or arranging for them to be conducted by other cooperating organizations, provided that events may be added by the RLDC with the approval of the city council: 2 1) 145th St Merchants Block Party 2) 360 Communities Community Picnic 3) 500 Tournament 4) American Red Cross Blood Drive 5) Amusement Rides 6) Martial Arts Demonstration 7) Baseball Golf Tourney 8) Basketball Tournament 9) Bathtub Races 10) BBQ Chicken and Corn Feed at the Legion 11) Bean Bag Tourney 12) Bingo 13) Blarney Stone Hunt 14) Bootcamp in the Park 15) Boys and Girls Alumni Soccer Game 16) Car Wash 17) Community Appreciation Picnic 18) Dunk Tank 19) Lacrosse Fundraiser 20) Button Sales and Prize Drawing 21) Car Crusher 22) Car Show 23) Commode/Toilet Bowl Races 24) Community Band Performance 25) Cub in the Park 26) Euchre Tournament 27) Fireworks Display 28) Fishing Derby 29) Football Golf Tourney 30) Free Root Beer Floats at the Rosemount 31) Friday Night Magic 32) Friends of Robert Trail Library Events 33) Grand Day Parade 34) Hockey Events 35) Hockey Golf Tourney 36) Hot Dog Give Away 37) Hoops 4Hope 38) Hula Hoop Contest 39) Irishettes Dance Team Performance 40) Jazzercise 41) Kiddie Parade 42) Kids Dance at Legion 43) Leprechaun Days Entertainment-amphitheater 44) Medallion Hunt 45) Mid-Summer Faire 46) Music in the Park 47) Penny Scramble 48) Petting Zoo 49) Pickleball Event 50) Power Lifting 51) Public Ice Skate 52) Puppets in the Park 53) Purse Bingo 54) RAHA Hockey Tourney 55) RHS Boys Alumni Lacrosse Game 56) RHS Girls Hockey Alumni Game 57) RHS Marching Band Brat Sale 58) Robert Trail Library Events 59) Rockin’ at the Legion 60) Root Beer Floats at Legion–Velvet Tones 61) Rosemount Sings 62) Run for the Gold 63) Share-A-Can Food Drive 64) Sidewalk Chalk Contest 65) Sidewalk Sale and Ladies Night 66) Skate Board Contest 67) Steak Fry at the Legion 68) The Warehouse – Various exercise classes 69) Trike, Bike and Scooter Races 70) Waffle & Sausage Breakfast – Fire Dept 71) Walgreens Events 72) Women Empowered Seminar 73) Woody One Man Band - Legion 74) Wet N’Wild Day 75) Wiffle Ball Tournament 76) Winter’s Dentistry Event 3 2. RLDC will undertake the work of this agreement as an independent contractor, and RLDC officers, employees, volunteers, and agents shall not be deemed agents or employees of the City for any purposes including, but not limited to, income tax withholding, workers’ compensation and unemployment compensation. 3. As consideration for the services provided by RLDC, the City will pay to RLDC by July 1, 2023, the sum of $12,000 to be used for a fireworks display. The City will make the payment with the understanding that RLDC will hold the fireworks event in 2022, if the fireworks event does not happen, the payment will not be made. As additional consideration, the City will pay to RLDC monies received as contributions donated to the City in support of Leprechaun Days. The amount of such additional consideration will be limited to the amount of contributions received by the City. The City will advise RLDC, on request, of the status of funds received by the City and funds reasonably expected to be received. 4. RLDC will maintain liability insurance providing the following coverages: Commercial general liability with personal injury limits of not less than $1,000,000 per occurrence and a general aggregate limitation of not less than $2,000,000. The City of Rosemount will be named as additional insured on all such policies and proof of insurance will be provided to the City. 5. All services and activities conducted by RLDC shall be on a nondiscriminatory basis and in full compliance with all state and federal civil and human rights laws, regulations and rulings. 6. The Leprechaun Days Committee President or Vice President will be issued three sets of keys for Central Park no later than July 15, 2023. The President or Vice President will then issue keys to the Committee members as needed. 7. Those possessing current peddlers’/solicitors’ licenses cannot be part of Leprechaun Days or Mid-Summer Faire events unless they have registered with the RLDC and have been approved by the committee. CITY OF ROSEMOUNT By: Jeffery D. Weisensel, Mayor By: Erin Fasbender, City Clerk LEPRECHAUN DAYS By: RLDC Treasurer By: RLDC President