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HomeMy WebLinkAbout6.j. Building InspectorFire Marshal and Senior Building Inspector Positions EXECUTIVE SUMMARY City Council Regular Meeting: February 21, 2023 AGENDA ITEM: Building Inspector/Fire Marshal and Senior Building Inspector Positions AGENDA SECTION: Consent PREPARED BY: Emmy Foster, Assistant City Administrator Adam Kienberger, Community Development Director AGENDA NO. 6.j. ATTACHMENTS: Draft Job Descriptions APPROVED BY: LJM RECOMMENDED ACTION: Motion to approve the job descriptions and grade placement for the Updated Building Inspector/Fire Marshal and New Senior Building Inspector positions. Motion to authorize the promotion of Jon Phelps to Building Inspector/Fire Marshal effective January 9, 2023. Motion to authorize the promotion of John McNeish to Senior Building Inspector effective on the next work day after his Interim Building Official assignment is completed. BACKGROUND As a part of the 2023 budget, funding was included to create a new position and modify the structure within the Building Inspections Department. With the pace of development in Rosemount, an additional Building Inspector position was budgeted to begin mid-year. In addition, the creation of a new Senior Building Inspector position within the Department was envisioned. At the February 7th work session, Staff discussed potential restructuring of the department to best meet the growing demands on the department, the needs of the organization, and the impact on staffing. Budget impacts for 2023 are anticipated to be minimal. Our previous Building Official/Fire Marshal retired in late 2022. Because of the unique skillset required in that rare combined position, the position was ultimately posted as the Building Official only and recruitment is underway. Building Inspector John McNeish was identified as the Interim Building Official until a replacement can be hired. John has worked for the City for over 22 years and has a wealth of experience. John’s depth and knowledge base has grown through the years and the organization leans heavily on him in many areas. Staff recommends that John McNeish be promoted to Senior Building Inspector once the Interim Building Official assignment is complete. Jon Phelps was identified as an existing staff member who met the unique skillset, training, and certification needed to provide the Fire Marshal tasks as well as the Building Inspector position. He has worked for the City for 4 years and has served as Fire Marshal for a different community earlier in his career. Jon has continued to excel in his role and his focus areas continue to expand. The updated Building Inspector/Fire Marshal position and new Senior Building Inspector position were reviewed utilizing the SAFE Evaluation System to consider the duties of both positions and determine any potential changes in compensation, grade placement, and pointing. 2 It is recommended that the Building Inspector/Fire Marshal Position be placed at Grade 16 and the Senior Building Inspector position be placed at Grade 16 based on the nature and scope of the work, other position responsibilities within the City, and pay equity data. Based on this data, staff is proposing that both positions be compensated at the 2023 range of $40.30 – $50.43/hour. The draft job descriptions are attached. John and Jon both continue to impact the City in positive and innovative ways, they have excellent experience and unique skillsets that are needed in these crucial roles. We are excited to see them excel and assist the team in their new positions. Both positions fall within the AFSCME contract and representatives of the union have reviewed and agreed with the proposed changes. RECOMMENDATION Staff is recommending the City Council approve the job descriptions and salary ranges for the Building Inspector/Fire Marshal and Senior Building Inspector positions; and authorize the promotions of Jon Phelps to Building Inspector/Fire Marshal effective January 9, 2023 and John McNeish to Senior Building Inspector effective on the next work day after his Interim Building Official assignment is completed. City of Rosemount, Minnesota Job Description Baker Tilly’s SAFE® System January 2023 Page | 1 Title: Building Inspector/Fire Marshal FLSA Status: Non-Exempt Department Community Development Updated: 1/9/2023 Division: N/A General Summary Performs work conducting building inspections and plan reviews, ensuring compliance with codes and regulations relating to building, fire, general maintenance of private property, illegal use of facilities, rental, septic, and zoning, preparing permits, completing and maintaining required reports and records, and related work as apparent or assigned. Work is performed under the direction of the Chief Building Official. Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. • Travels to and performs on-site inspections on buildings and construction sites; conducts plan reviews; interprets and ensures compliance with local, state, and federal rules, regulations, codes, and ordinances. • Completes paperwork and reports on completed inspections; prepares permits, handouts, forms, and related paperwork; delivers required reports to the appropriate resource; delivers notifications of non- compliance and citations. • Assists architects, builders, contractors, developers, homeowners, engineers, and general public with codes and inspection related inquiries; answers questions and assists with code compliance requirements; directs inquiries to the appropriate resource as needed. • Enforces zoning and subdivision ordinances; assists the Chief Building Official as directed. • Serves as Fire Marshal for the City; conducts field inspections on structures to ensure compliance with codes and ordinances and to verify proper fire protection features are in good condition; responds to complaints and performs related inspections. • Reviews plans for permitted construction activities; reviews fire appliance installations and conducts acceptance tests on sprinkler and fire alarm systems; performs fire investigations and completes required paperwork; assists with fire pre-planning and oversees Knox Box program for the Fire Department. • Participates in fire prevention education. Minimum Qualifications • High School diploma or GED. • Minnesota Department of Labor and Industry Building Official Limited certification upon hire. • Obtain Minnesota Board of Firefighter Training and Education Fire Inspector I and II certification within one year of hire or International Code Council (ICC) Fire Inspector I and II certifications upon hire. • Valid driver's license in the State of Minnesota or ability to obtain within 3 months. City of Rosemount, Minnesota Job Description Baker Tilly’s SAFE® System January 2023 Page | 2 Desirable Qualifications 1. Graduate of a two-year vocational school or equivalent credits. Law enforcement, public administration, housing, construction trades, planning or related course work preferred. 2. Strong mechanical/plumbing background preferred. 3. Commercial and industrial construction experience. 4. Construction management/supervision. 5. Commercial or residential plan review experience. 6. Advanced certification or training in area related to fire suppression, fire protection, fire inspector, etc. 7. Certified Building Official. 8. State of Minnesota Fire Delegation for Fire Sprinkler Review certifications. 9. Minnesota Pollution Control Agency Subsurface Sewage Treatment Systems (SSTS) certification upon hire. Working Conditions Physical Requirements and Activity This work requires the occasional exertion of up to 25 pounds of force; work occasionally requires standing, walking, sitting, speaking or hearing, using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and repetitive motions. Sensory Requirements Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Sensory Utilization Work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities. Environmental Conditions Work occasionally requires wet, humid conditions (non-weather), working near moving mechanical parts, working in high, precarious places, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to outdoor weather conditions, exposure to extreme cold (non-weather), exposure to extreme heat (non-weather), exposure to the risk of electrical shock, exposure to vibration and exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment; work is generally in a very loud noise location (e.g. jack hammer work, garbage recycle plant). The statements in this class description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. City of Rosemount, Minnesota Job Description Baker Tilly’s SAFE® System February 2023 Page | 1 Title: Senior Building Inspector FLSA Status: Non-Exempt Department Community Development Updated: 2/21/2023 Division: N/A General Summary Performs experienced-level work conducting building inspections and plan reviews, ensuring compliance with codes and regulations relating to building, fire, general maintenance of private property, illegal use of facilities, rental, septic, and zoning, preparing permits, completing and maintaining required reports and records, and related work as apparent or assigned. Work is performed under the direction of the Chief Building Official; may provide general work direction to others within the Building Inspection Department. Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. • Travels to and performs on-site inspections on buildings and construction sites; conducts plan reviews; interprets and ensures compliance with local, state, and federal rules, regulations, codes, and ordinances. • Completes paperwork and reports on completed inspections; prepares permits, handouts, forms, and related paperwork; delivers required reports to the appropriate resource; delivers notifications of non- compliance and citations. • Assists architects, builders, contractors, developers, homeowners, engineers, and general public with codes and inspection related inquiries; answers questions and assists with code compliance requirements; directs inquiries to the appropriate resource as needed. • Enforces zoning and subdivision ordinances; assists the Building Official as directed • Works with other departments and agencies regarding permitting of applications and resolving associated issues. • Assumes the responsibilities of the Chief Building Official during absences, as well as back-up for Building Inspectors. Minimum Qualifications • High School diploma or GED. • Three years of relevant experience in work and/or inspection experience in residential and commercial building, HVAC, and plumbing systems. • Commercial or residential plan review experience. • Certified Building Official • Valid driver's license in the State of Minnesota. City of Rosemount, Minnesota Job Description Baker Tilly’s SAFE® System February 2023 Page | 2 Desirable Qualifications 1. Graduate of a two-year vocational school or equivalent credits. Law enforcement, public administration, housing, construction trades, planning or related course work preferred. 2. Strong mechanical/plumbing background preferred. 3. Commercial and industrial construction experience. 5. Commercial or residential plan review experience. 6. Advanced certification or training in area related to fire suppression, fire protection, fire inspector, etc. 7. Experience with building permit software. 8. Minnesota Pollution Control Agency Subsurface Sewage Treatment Systems (SSTS) certification. 9. Fire Inspector I certification. Working Conditions Physical Requirements and Activity This work requires the occasional exertion of up to 25 pounds of force; work occasionally requires standing, walking, sitting, speaking or hearing, using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and repetitive motions. Sensory Requirements Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Sensory Utilization Work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities. Environmental Conditions Work occasionally requires wet, humid conditions (non-weather), working near moving mechanical parts, working in high, precarious places, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to outdoor weather conditions, exposure to extreme cold (non-weather), exposure to extreme heat (non-weather), exposure to the risk of electrical shock, exposure to vibration and exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment; work is generally in a very loud noise location (e.g. jack hammer work, garbage recycle plant). The statements in this class description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.