HomeMy WebLinkAbout3.a. Presentation of Commissioner Schlautman ResignationI:\Environment & Sustainability Commission\Packets\2023\20230314 ESC Packet\3.a. Presentation of Commissioner Schlautman Resignation.docx
EXECUTIVE SUMMARY
Environment & Sustainability Commission Meeting: March 14, 2023
AGENDA ITEM: Presentation of Commissioner Schlautman
Resignation
AGENDA SECTION:
New Business
PREPARED BY: Jane Byron, Stormwater Specialist AGENDA NO. 3.a.
ATTACHMENTS: ESC Bylaws APPROVED BY: BLE
RECOMMENDED ACTION: Motion to accept the resignation of Commissioner
Schlautman.
DISCUSSION
At its January meeting, former commissioner Victoria Schlautman tendered a verbal resignation from the
Environment & Sustainability Commission (ESC). Upon review of Commission Bylaws, it is required for
resignations to be provided in writing and presented by the Chair at the next meeting of the Commission.
The City received a written resignation from Commissioner Schlautman on February 8.
A copy of the ESC Bylaws is attached. The Bylaws state the following with regards to resignations:
RESIGNATION
Any member wishing to resign from the Commission shall give a written notice of
resignation to the Chair and city staff representative. The Chair shall present the resignation
to the Commission at its next meeting.
SUMMARY
Accept the resignation of former commissioner Schlautman.
Environment and Sustainability Commission By-laws
I. DEFINITION
The Environment and Sustainability was established by the City of Rosemount City Council
on February 4, 2020.
II. PURPOSE AND SCOPE
The purpose of the Commission is to advise the City Council on issues related to the
sustainability, environment stewardship and opportunities for advancement on those
fronts. The commission shall recommend any policies and initiatives to the City Council that
enhance and preserve the environment and natural resources.
The issue of sustainable city services is a complex topic that includes a wide range of city
services. Rosemount currently has citizen commissions that advise council on: planning
issues, parks and utilities. Although commission members meet once per month and
generally only focus on current city projects, and new development, there are significant
issues around sustainability and citizen engagement that are not being addressed. The City
Council’s objective creating an Environment and Sustainability Commission is to look at
areas where we can have a better impact on issues and look for creative ways to engage
residents through education and opportunities to improve neighborhoods. Members are
encouraged to volunteer at community engagement events such as the Rosemount Home
and Business Expo and Leprechaun Days. Outcomes could be specific projects or
recommendations on city policy.
Following are some areas of focus:
Storm Water Catch Basins and Ponds
Surface Water Quality
Water Conservation and Water Reuse
Energy Usage and Emissions
III. MEMBERSHIP
The Commission consists of 7 members and 1 youth member, all of whom shall be residents
of the City of Rosemount, appointed by the City Council. The youth member shall be 14 to
18 years old at the time of selection, serve a one-year term, and shall be eligible for
reappointment if in good standing at the end of each term. The term of Commission
members is three years, ending at the March meeting. Commission members may reapply
to be appointed by the City Council which occurs in March each year. The requirement for
residency does not apply to citizen volunteers, or students. A city staff representative and
ex-officio non-voting City Council member(s) may serve as liaisons.
IV. RESIGNATION
Any member wishing to resign from the Commission shall give a written notice of
resignation to the Chair and city staff representative. The Chair shall present the resignation
to the Commission at its next meeting.
V. ATTENDANCE
Regular Attendance. Regular attendance at meetings by all voting members is necessary if
the Commission is to be effective.
Absence from meeting. It shall be the duty of each member to notify the city staff
representative prior to the meeting that he/she will not be attending. The Commission
members can vote a member out due to four or more absences in a calendar year.
VI. MEETINGS
A. Date and time. Regular meeting dates and times shall be determined by the
Commission, but currently are scheduled for the third Tuesday of each month.
B. Place. Meetings shall be held in the City Hall conference room unless otherwise noted.
C. Special Meeting. Special meetings may be called by the Chair, any four members of the
Commission or the City Council. The members must be notified of the call for a special
meeting at least three (3) days before the date of the meeting.
D. Meetings with City Council as deemed necessary.
E. Minutes. City staff will prepare the minutes after each meeting.
F. Report to City Council. The Commission Chair, ex-officio council member or city
representative will provide an annual report to the City Council at either a Council
meeting or work session.
VII. ORGANIZATION
Chair Person. The Chair Person shall preside over all meetings and be selected annually by
the members, typically at the April meeting each year. The Chair Person may assign specific
tasks to members, with the consent of the members, establish subcommittees and assist
with developing meeting agendas.
Vice Chair Person. The Vice Chair Person shall preside over meetings in the absence of the
Chair Person.
Staff. A city staff representative shall distribute the agenda packet to each member prior to
the meeting either electronically or paper version.