HomeMy WebLinkAbout6.g. 20230418 Approve Scope & Plans, Authorize Advertisement for Bids - Akron Avenue S Extension
EXECUTIVE SUMMARY
City Council Meeting: April 18, 2023
AGENDA ITEM: Approve Scope, Plans, & Specifications
and Authorize Advertisement for Bids for
the Construction of Akron Avenue South
Extension
AGENDA SECTION:
Consent
PREPARED BY: Nick Egger, PE Public Works Director AGENDA NO. 6.g.
ATTACHMENTS: Resolution, Location Map APPROVED BY: LJM
RECOMMENDED ACTIONS: Adopt a Resolution Approving the Scope, Plans &
Specifications and Authorizing the Advertisement for Bids for Akron Avenue South
Extension – City Project 2023-01
BACKGROUND
Staff is seeking authorization from the City Council to move forward with posting an advertisement to
solicit bids for the construction of an extension of Akron Avenue from 148th Street south to 155th Street.
With mass grading and municipal infrastructure construction work continuing to advance within the new
Amber Fields neighborhood, and more individual lots expected to come online in the southern reaches of
Amber Fields later in 2023, an extension of Akron Avenue to serve these areas of the development will be
necessary to provide utility services and access.
Council may recall that with the Subdivision Agreement for Amber Fields, the City agreed to perform a
project to upgrade this portion of Akron Avenue in 2023. Since late 2022, City staff have been working
with Alliant Engineering to put together a final design set of plans for this project, and the documents will
soon be ready for use to solicit bids from prospective contractors.
The project scope includes construction of an urban section street design with concrete curb and gutter,
appropriately sized underground municipal utilities commensurate with the City’s comprehensive utility
systems plans, and a new shared-use trail along the western side of the street. The street width will match
that which has already been constructed to the north, with a 36-foot-wide, two-lane collector street layout.
Also featured will be a trail underpass of Akron Avenue to provide a grade-separated pedestrian and
bicycle option for users to cross under the road between the Amber Fields neighborhood and City park
facilities (Dog & Pickleball Park, UMore Ballfields).
Ultimately, Akron Avenue is expected to become a County owned and operated roadway when
development/redevelopment and intensification of land to the south of 155th Street justifies an upgrade
and improved connection all the way through to County State Aid Highway 46. However, the City does
not expect this to happen for quite some time on account of existing land uses (sand and gravel mining,
asphalt and concrete production) and the inhibiting amount of environmental cleanup and remediation
that would need to occur on vacant UMore land to make it developable.
2
DISCUSSION
Cost and Funding
The project has an estimated cost of approximately $6.7 Million. Final expenses would be shared between
the City, Maplewood Development (Amber Fields), and the University of Minnesota as prescribed in
separate agreements between the City and each party. Final cost responsibilities will be determined once
the project has been completed and final contractor payments have been made.
Tables indicating cost categories and anticipated funding breakdown are shown below:
Cost Category Estimated Total
Street/Surface $2,697,461.88
Water System $735,279.51
Sanitary Sewer System $2,789,744.95
Stormwater Drainage $477,129.51
Total $6,699,615.86
SCHEDULE
Should the Council authorize staff to seek bids for the project at this time, bids would be received in early
May, and construction is anticipated to begin in late-June. The initial phase of work would include the
construction of the trunk sanitary sewer and other underground municipal utility infrastructure such as
water distribution and storm water conveyance elements.
It is important to note that the depth of the sanitary sewer element will make for a slow process of
underground utility installation within the corridor, and work will be staged such that a detour of traffic
along UMore streets to access the UMore ballfields complex will be in place until the work has progressed
past the ballfields entrance. Substantial completion of the project is expected to occur very late in 2023,
with final completion coming in the Spring of 2024 as the trail underpass is constructed, and the final layer
of pavement is applied.
RECOMMENDATION
Staff recommends Council adopt the attached resolution approving the project plans and specifications
and authorizing staff to solicit bids from prospective contractors.
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023 – XX
A RESOLUTION APPROVING THE SCOPE, ORDERING THE
PREPARATION OF FINAL PLANS AND SPECIFICATIONS, AND
AUTHORIZING THE ADVERTISEMENT FOR BIDS ON THE
AKRON AVENUE SOUTH EXTENSION
CITY PROJECT 2023-01
WHEREAS, the plans and specifications for City Project 2023-01, the Akron Avenue South
Extension Project, located between 148th Street and 155th Street, are nearing completion and the
project scope has been presented to this Council for approval.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemount,
Minnesota:
1. Said project scope, is hereby approved.
2. The City Engineer is hereby designated as the engineer for this improvement and is hereby
directed to prepare final plans and specifications for the making of said improvements.
3. Upon completion of the preparation of the final plans and specifications, the City Clerk is
authorized to post advertisement soliciting bids for the project, following all requirements of
Minnesota State Statutes.
4. The advertisement shall be published at least once and not less than three (3) weeks before
the date set for opening bids, specifying the work to be done, stating the bids will be opened
at a date and venue to be established, and that no bids will be considered unless sealed and
filed with the City Clerk and accompanied by a cash deposit, cashier’s check, bid bond or
certified check payable to the City Clerk for five (5%) percent of the amount of such bid.
ADOPTED this 18th day of April, 2023
Jeffery D. Weisensel, Mayor
ATTEST:
Erin Fasbender, City Clerk