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Home My WebLink About20230724 PRM RM AGENDA Parks & Recreation Commission Regular Meeting Monday, July 24, 2023 6:00 PM Council Chambers, City Hall 1. CALL MEETING TO ORDER 2. ADDITIONS OR CORRECTIONS TO AGENDA 3. APPROVAL OF MINUTES a. Minutes of the June 26, 2023 Regular Meeting 4. AUDIENCE INPUT 5. DISCUSSION (Response to Audience Input): 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Pickle Ball, Dog Park and Stormwater Improvement Project - Bids b. Project Updates c. Director’s Report 8. ADJOURNMENT Page 1 of 10 ROSEMOUNT PARKS & RECREATION COMMISSION REGULAR MEETING PROCEEDINGS JUNE 26, 2023 CALL MEETING TO ORDER Pursuant to due call and notice thereof, a regular meeting of the Rosemount Parks and Recreation Commission was held on Monday, June 26, 2023, at 7:00 PM in Rosemount Council Chambers, 2875 145th Street West. Bonkoski called the meeting to order with Commissioners Angell, DeBettignies, Edminson, McDonald and Speich. Eliason, Flury and Young were absent. Staff present included the following; Parks and Recreation Director Dan Schultz and Recording Secretary Rambo Guest - Tamie Roudebush a. Oath of Office - John DeBettignies ADDITIONS OR CORRECTIONS TO AGENDA None APPROVAL OF MINUTES a. Minutes of the May 22, 2023 Regular Meeting Motion by Speich Second by McDonald Motion to approve Minutes of the May 22nd, 2023 Regular Minutes Ayes: 6. Nays: None. Motion carried. AUDIENCE INPUT Guest Tamie Roudebush expressed concern over the high volume of tournament traffic at the Bloomfield ballfields and the impact this has on the neighborhood. DISCUSSION (Response to Audience Input): Director Schultz will meet with the Recreation Supervisor in charge of field usage and discuss the option of having Bloomfield be practice fields only, therefore eliminating the impact tournament traffic has on this neighborhood. UNFINISHED BUSINESS Page 2 of 10 a. Central Park and Public Works Campus Walking Tour Director Schultz lead the Commissioners on a walking tour of Central Park and the Public Works Campus. NEW BUSINESS a. Project Updates (verbal) Director Schuktz gave verbal updates on current Parks and Recreation happenings. Items included were progress reports for pickleball courts, new playgrounds at Claret, Biscaye and Kidder Parks, and how code enforcement is handling park enroachments. b. Director’s Report Park Improvement Fund Balance as of May 31, 2023: $3,835,041.82 Inflows to the Park Improvement fund last month were as follows: Dedication fees - $2,042.00 Grants/Other - $0 Interest - $10,676.91 Donations - $0 Expenditures - $85,605.98 (Park Project Planning, Training Design and Portable Toilet Enclosures) ADJOURNMENT There being no further business to come before the Parks and Recreation Commission Director Schultz called the meeting and it was unanimously adjourned at 8:10 p.m. Respectfully submitted, Michelle Rambo Recording Secretary Page 3 of 10 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: July 24, 2023 AGENDA ITEM: Pickle Ball, Dog Park and Stormwater Improvement Project - Bids AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.a. ATTACHMENTS: Rosemount Pickleball and Dogpark Recommendation Letter 7 18 23, Location Map 10 3 22, Rosemount Pickleball - Concept 2 - Final APPROVED BY: DLS RECOMMENDED ACTION: Motion to recommend the City Council Approve awarding the base bid, bid alternate 1 and bid alternate 3 to the low bidder Northern Lines Contracting. BACKGROUND We recently put the Pickle Ball, Dog Park and Stormwater Project out to bid. The bid package included the following items: Base Bid – Grading, driveway, parking lot and necessary project utilities Bid Alternate 1 – Construction of 12 pickle ball courts Bid Alternate 2 – Dog Park parking lot Bid Alternate 3 - Regional Stormwater Improvements Attached are the bid results from the nine bidders. Staff is recommending that we award the base bid, bid alternate 1 and bid alternate 3. The base bid and bid alternate 1 will be paid for through the parks improvements fund (parks dedication fees) and the bid alternate 3 will be paid for from the stormwater fund. The current balance in the parks dedication account is $3,732,218.13. This project will have a sizeable impact on our account balance, but we do have several projects that will replenish our account in the coming months. One item to keep in mind is that the developer has not yet dedicated the land to the City for the park, but staff anticipates that happening in the next couple of weeks. The City will not sign the construction contracts until we have been deeded the land. RECOMMENDATION Staff is recommending that we award the base bid, bid alternate 1 and bid alternate 3 to the low bidder Northern Lines Contracting Page 4 of 10 July 18, 2023 Dan Schultz Parks and Recreation Director City of Rosemount 2875 145th St W Rosemount, MN 55068 Re: Rosemount Pickleball & Dog Park Dear Dan, On Thursday, June 29, 2023, bids were received for the Rosemount Pickleball & Dog Park project. Please refer to the attached Bid Tabulation for specific amounts. Following the bid opening, we spoke with representatives from Northern Lines Contracting to confirm their understanding of the project. Northern Lines Contracting stated that they were comfortable with their bid and that they are ready to accomplish the work. Northern Lines will be working on the Akron Road project; we feel comfortable with their capacity to perform on these projects and their ability to complete the project in a timely manner and on budget. With the available funding in mind, we recommend accepting the following Contractor’s bids as listed below: Northern Lines Contracting Base Bid $ 1,045,000 Alternate No. 1 $ 600,000 Alternate No. 3 $ 115,000 $1,760,000 If you have any questions, please do not hesitate to contact our office. Respectfully, Bolton & Menk, Inc. Jay Pomeroy, PLA Attachment - Bid Tabulation Page 5 of 10 Bids Due: Thursday, June 29, 2023 (2:00 pm local time) Rosemount Pickleball and Dog Park Mcnamara Contracting Sunram Northern Lines Contracting Newlook Contracting Minnesota Dirtworks Max Steininger Inc.Peterson Companies Friedges Belair Builders Bid Security Y y y y y y y y y Responsible Contractor Certificates y y y y y y y y y Addendum 1 y y y y y y y y y Addendum 2 y y y y y y y y y Addendum 3 y y y y y y y y y Base Bid $1,110,000.00 $1,894,675.00 $1,045,000.00 $1,297,950.00 $1,400,000.00 $1,250,000.00 $1,251,423.00 $1,106,800.00 $1,205,797.00 Alternate No. 1 Pickleball Courts $612,000.00 $606,275.00 $600,000.00 $772,700.00 $675,000.00 $820,000.00 $662,025.00 $714,700.00 $608,843.00 Alternate No. 2 Dog Park Parking Lot $290,000.00 $352,425.00 $335,000.00 $572,150.00 $285,000.00 $355,000.00 $323,015.00 $260,900.00 $311,862.00 Alternate No, 3 Storm Water Overflow $146,000.00 $193,850.00 $115,000.00 $225,275.00 $210,000.00 $35,000.00 $184,141.00 $127,300.00 $142,546.00 Start Date 7/24/2023 8/21/2023 9/1/2023 7/23/2023 8/1/2023 7/20/2023 7/24/2023 7/24/2023 8/1/2023 Substantial Completion Date 7/28/2024 6/28/2024 6/28/2024 6/27/2024 8/15/2024 6/28/2024 6/28/2024 11/1/2023 Page 6 of 10 Location Map Page 7 of 10 Page 8 of 10 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: July 24, 2023 AGENDA ITEM: Project Updates AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.b. ATTACHMENTS: APPROVED BY: DLS RECOMMENDED ACTION: None, discussion only BACKGROUND Central Park/Public Works Campus Master Planning – Staff are still in the process of getting input from user groups regarding the plans staff hopes to take this to the City Council at one of their upcoming work session meetings. UMore Ballfields Park Building - Staff are still in the process of getting input from user groups regarding the plans staff hopes to take this to the City Council at one of their upcoming work session meetings. Life Time Project - We broke ground on July 5th and held the Ground Breaking ceremony on July 11th. Things are moving along as expected with the grading. Bonaire Path Trail Design – The consultant for this project is finishing up the plans and once they are complete, Staff we'll hold a neighborhood meeting to discuss the future improvements. Dunmore Park – The developer is cleaning up the park area from of the miscellaneous construction debris so that we can get an accurate survey done. After completing the survey, we will start the creation of the plans and specifications for the project. Talamore Park - We are working on plans and specifications for this project and plan to bid this sometime in early 2024. RECOMMENDATION None, discussion only Page 9 of 10 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: July 24, 2023 AGENDA ITEM: Director’s Report AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.c. ATTACHMENTS: APPROVED BY: DLS RECOMMENDED ACTION: None, discussion only BACKGROUND Park Improvement Fund Balance as of June 30, 2023: $3,732,218.13 Inflows to the Park Improvement Fund last month were as follows: Dedication fees – $0 Grants/Other - $0 Interest - $9,509.46 Expenditures – $85,267.33 (Wolfson Property and various park designs) Leprechaun Days – The largest of the community special events will take place July 22 – 29. There are many activities for the community to enjoy. Cross your fingers for great weather!! RECOMMENDATION None, discussion only Page 10 of 10