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AGENDA
Parks & Recreation Commission
Regular Meeting
Monday, October 23, 2023
7:00 PM
Council Chambers, City Hall
1. CALL MEETING TO ORDER
2. ADDITIONS OR CORRECTIONS TO AGENDA
3. APPROVAL OF MINUTES
a. Minutes of the September 25, 2023 Regular Meeting
4. AUDIENCE INPUT
5. DISCUSSION (Response to Audience Input):
6. UNFINISHED BUSINESS
7. NEW BUSINESS
a. Parks and Recreation Fees and Fees Policy
b. 2024 Capital Improvement Plan
c. Director's Report
8. ADJOURNMENT
Page 1 of 17
ROSEMOUNT PARKS & RECREATION COMMISSION
REGULAR MEETING PROCEEDINGS
SEPTEMBER 25, 2023
CALL MEETING TO ORDER
Pursuant to due call and notice thereof, a regular meeting of the Rosemount Parks and
Recreation Commission was held on Monday, September 25, 2023, at 7:00 PM. in Rosemount
Council Chambers, 2875 145th Street West.
Eliason called the meeting to order with Commissioners Bonkoski, Edminson, Flury, McDonald,
Speich and Young. Angell and DeBettignies were absent.
Staff present included the following;
Parks and Recreation Director Dan Schultz and Recording Secretary Rambo
ADDITIONS OR CORRECTIONS TO AGENDA
APPROVAL OF MINUTES
a. Minutes of the June 26, 2023 Regular Meeting
Motion by Spiech Second by Young
Motion to approve Minutes of the June 26, 2026 Regular Meeting
Ayes: 7.
Nays: None. Motion carried.
b. Minutes of the July 24, 2023 Regular Meeting
Motion by Speich Second by Bonkoski
Motion to approve the Minutes of the July 24, 2023 Regular Meeting
Ayes: 7.
Nays: None. Motion carried.
c. Minutes of the August 28, 2023 Regular Meeting
Motion by Speich Second by Young
Motion to approve the Minutes of the August 28th, 2023 Regular Meeting
Ayes: 7.
Nays: None. Motion carried.
AUDIENCE INPUT
DISCUSSION (Response to Audience Input):
UNFINISHED BUSINESS
Page 2 of 17
NEW BUSINESS
a. Project Updates
Director Schultz gave verbal updates on current Parks and Recreation happenings.
Items included were progress reports for Central Park/Public Works Campus Master
Planning, UMore Ballfields Park Building, Life Time Project, Bonaire Path Trail Design,
Dunmore Park, Talamore Park, McMenomy Woods and the Dunmore Greenway Trail.
b. Director's Report
Park Improvement Fund Balance as of August 31, 2023: $3,681,784.83
Inflows to the Park Improvement fund last month were as follows:
Dedication fees - $40,800
Grants/Other - $0
Interest - $4,466.45
Donations - $0
Expenditures - $45,820.05 (various park designs, Flint Hills Building and new irrigation
at Flint Hills)
ADJOURNMENT
There being no further business to come before the Parks and Recreation Commission, Eliason
called the meeting and it was unanimously adjourned at 7:27 p.m.
Respectfully submitted,
Michelle Rambo
Recording Secretary
Page 3 of 17
EXECUTIVE SUMMARY
Parks & Recreation Commission Regular Meeting: October 23, 2023
AGENDA ITEM: Parks and Recreation Fees and Fees Policy AGENDA SECTION:
NEW BUSINESS
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.a.
ATTACHMENTS: 2023 PR Fee Schedule APPROVED BY: DLS
RECOMMENDED ACTION: None, discussion only.
BACKGROUND
On an annual basis the Parks and Recreation Commission reviews the Parks and Recreation related
portion of the City’s Fees and Fee Policy. Staff typically makes recommendations as to whether the
fees and fee policy should be changed and also provides data to support the recommended changes.
Fees are often set based on trying to offset some of the operating costs and staying current with other
similar facilities in the market.
Included in the packet are the current 2023 fees. Staff will make recommendations for the 2024 fees
at the meeting on Monday, November 27, 2023. At the meeting in November, staff will provide some
comparison data to help with showing where we are with our fees compared to some other local cities.
Staff will review the current fees with the Commission at the meeting on Monday.
RECOMMENDATION
None , discussion only.
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PARKS AND RECREATION FEES
I.COMMUNITY CENTER, ARENA, AND FACILITIES
A.Definitions
1.City Groups, Organizations, or Activities (City sponsored activities.)
Includes Rosemount Halloween Festivity, Leprechaun Days, and Shamrock
Awards Banquet.
2.Civic and Non-Profit Groups
Includes civic organizations, political groups, churches, athletic associations,
fraternal groups, charitable groups, and character building organizations devoted to
social, educational, recreational and civic development or other like purposes.
3.Commercial Groups
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4.Governmental Agencies
Includes county, state, federal, and special tax districts serving Rosemount
residents.
5.Non-Resident Groups
Includes groups having more than one-half of their members not living within the
Rosemount City limits.
6.Resident
Any person who maintains a residential address in the City of Rosemount.
7.Resident Groups
Includes groups having more than one-half of their members living within the
Rosemount City limits.
8.School District #196
Includes all directly related school activities including curricular, co-curricular,
extracurricular and all directly controlled school organizations; including
Community Education.
9.Resident Athletic Groups
Includes RAAA and RAHA.
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B. Priority for Scheduling Facilities
1. Purpose
Due to the large number of organizations that request Community Center facilities,
the City Council has deemed it necessary to group by activity these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2. Priority of Users
a. National Guard
b. Rosemount Parks and Recreation programs
c. Community events
d. All others
3. Permits and Rental Agreements
Uses may be determined by permit, contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1. Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities, type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recreation Commission. The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Commission. Under supervision of the Parks and Recreation Director, the
management staff at the Community Center would have the ability to negotiate for
last minute rentals, long term rentals, and special events in order to maximize use of
the Community Center. Staff would provide quarterly exception reports.
2. Fee Class of Users
Class 1: City sponsored activities
Class 2: Residents, resident civic, resident non-profit groups, ISD 196 schools,
other Rosemount schools, and resident commercial groups.
Class 3: Non-residents, non-resident civic, non-resident non-profit groups, and
other governmental agencies, and non-resident commercial groups.
3. Fees
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a. Auditorium
Auditorium alone:*
FEE CLASS HOURLY RATE
Class 1 No fee for City sponsored events.
Class 2 $53 per hour
Class 3 $68 per hour
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE (Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $975 $875 $575
Class 3 $1,325 $1,225 $775
** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight.
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b. Banquet Room
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $875 $775 $475
Class 3
Class 2/3
$1,075
Holidays
$975
Additional $500
$525
** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than
midnight.
c. Classrooms 204-215
FEE CLASS PER CLASSROOM
Class 1 No fee for City sponsored events.
Class 2 $27 per 3 hours per Classroom
Class 3
Classroom 221
Class 1
Class 2
Class 3
$33 per 3 hours per Classroom
No Fee
$42 first 3 hour block
$48 first 3 hour block
Regular use of the Classrooms:
The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availability, Rosemount Community Center Staff will
coordinate the free meeting space to best accommodate multiple users. An organization can
reserve up to one year in advance of the reservation period, and is charged a non-refundable $26
reservation fee. An additional fee may be assessed relating to cleaning and setup costs.
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d. Gymnasium
FEE CLASS HOURLY
Class 1 No fee for City sponsored events.
Class 2 $37 + tax per hour
Class 3 $58 + tax per hour
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of $25 per hour of use.
e. Audio Visual Equipment
Easels, paper and markers may be rented for $16 + tax per use. (Easels are free of charge if no
paper and markers are requested.) . There is no charge for use of microphones and lecterns.
f. Arena
Prime Time Ice $225 + tax per hour (During Prime Season)
Non Prime Time Ice $145 + tax per hour (During Prime Season)
Spring/Summer Ice $ 145 + tax per hour
Prime Ice Season: January, February, March, September, October, November and December
Spring/Summer Ice Season: April, May, June, July and August
Prime Time Rental Hours: Monday – Sunday 5:00 a.m. – 10:00 p.m.
Non-Prime Rental Hours: Monday – Sunday 10:00 p.m. – 5:00 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
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The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows:
1. Community Center sponsored programs (Open Skating, Learn to Skate, events, etc.)
2. Rosemount High School Girls and Boys Hockey games and practices, based on limits
mutually agreed upon. Schedule request are due by May 1st, revisions due by May 31st
3. Rosemount Area Hockey Association. Schedule provided by, June 1st revisions due by July
31st.
4.Signed Ice contract is due no later than August 7th, each year, after August 7th, RAHA will be
required to purchase all ice hours in signed contract.
5. Other hockey associations or organizations requesting 200 or more hours per year.
After the above groups have been scheduled consecutively, ice time for secondary users (less than 200 hours per
year) will be scheduled on a first come, first served basis.
6. Cancellations: Cancellations will be subject to 50% of the rental fee.
4. Deposits
a. Specific to Banquet Room events, a damage deposit of $500 is required two weeks prior to
the event. As to the Auditorium and Gymnasium, depending on the type of event and group
size, a damage deposit of up to $500 may be added to rental charges. Pending the rental space
does not incur any damages; the deposit will be refunded within 21 days after the event date.
b. Specific to the Auditorium, Banquet Room and Gymnasium, a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice Arena, a non-refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be
paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month’s ice bill.
d. Specific to the Classrooms, the rental fee is required with the signed permit. The reservation
is not confirmed until both the signed permit and the fees are paid.
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II. OUTDOOR FACILITIES
A. Park Facility Priority Use
All City of Rosemount Parks and Recreation Activities will be given priority; all facilities will be
scheduled to accommodate these activities. After all Parks and Recreation activities have been
scheduled accordingly, then requests will be granted to other users in order of their priority as listed
below. User Groups 2, 5, 6 and 7 are charged facility fees for tournaments and camps only. Fees
are not charged for regular season play.
1. City Sponsored Events - All Parks and Recreation Activities which include, but are not limited
to, adult leagues, tournaments, playground programs, special events, etc.
2. RAAA and RAHA
3. Residents
4. Other youth sports organizations based on resident participants
5. Rosemount Schools K-12
6. Rosemount Colleges and Universities (unless a special agreement is in place for use)
7. All Other Requests
B. Facility Fees
1. Erickson Softball Complex and Tournament Fees:
Athletic Fields (Ball, Soccer) $42 + tax/field/day
Field Maintenance $37/hour or cost incurred by City
Chalk Cost incurred by City
Field Dry Cost incurred by City
2. Park Shelter Fees:
Open Shelter (does not include other
park amenities)
$32 + tax/day (Resident)
$53 + tax/day (Non-Resident)
Enclosed Shelter (does not include
other park amenities)
$84 + tax/day (Resident)
$137 + tax/day (Non-Resident)
Amphitheater (comes with use of
Central Park Shelter)
$158 + tax/day (Resident)
$263 + tax/day (Non-Resident)
3. Non-League Facility Fees:
Fields (Ball, Soccer) $42 + tax/field/day
Tennis Court $11 + tax/court/4 hours
Hockey Rink $16 + tax/rink/4 hours
Volleyball Court $11 + tax/court/day
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4. Camps $42 + tax/field/day (Resident)*
$57 + tax/field/day (Non-Resident)*
* Direct Maintenance Fees for camps will be added to rental fees
5. Independent League Field Fees:
Fields (Ball, Soccer, Outdoor Rinks) $315 + tax/team/12 week season
6. Other Fees:
DCTC Soccer Lights $37 + tax
Portable Toilet Based upon price quoted by toilet provider
Damage Deposit $158 for all events (refundable)
Lost Key Fee $53 per key
7. Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather
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II. The Rosemount Steeple Center Fees
Monday-Thursday Friday Saturday Sunday
Assembly Hall
6-Hour Rental Block
9:00am – 3:00pm
Assembly Hall
Full Day Rental
9:00am-11:00pm
Assembly Hall
Available Hours
2:00pm – 9:00pm*
OR *Minimum 5-Hr Rental
2023 Rental Rates 5:00pm – 11:00pm
All rentals are tax exempt Full Day Rental
9:00am-11:00pm
ASSEMBLY HALL 3-Hour Min. Rental
Resident: $150
6-Hour Min. Rental
Resident: $300
Full Day Rental
Resident: $700
5-Hour Min. Rental
Resident: $250
(2,520 sq. ft., 36’x70’) (Stage: 23’-38’ wide, up to 28’ deep) Non-Resident:$210 Non-Resident:$420 Non-Resident:$980 Non-Resident: $350
Theater Seating Capacity: 204
Capacity With Tables/Chairs: 192
Additional Hours
Resident: $50/hr
Full Day Rental
Resident: $700 Non-
Additional Hours
Resident: $50/hr
Non Resident:$70 Resident:$980 Non Resident:$70
/hr /hr
3-Hour Min. Rental
ROOM #100
Capacity With Tables/Chairs: 60
3’ Square Card Tables (up to 15)
3-Hour Min. Rental
Resident: $60
Non-Resident: $70
Between 8am-5pm
Resident: $75
Non-Resident:$90
6-Hour Min. Rental
Resident: $150
Non-Resident:$180
5-Hour Min. Rental
Resident: $125
Non-Resident:$150
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
Additional Hours
Resident: $20/hr
Non Resident:$25/hr
6-Hour Min. After 5pm
Resident: $150
Non-Resident:$180
Additional Hours
Resident: $25/hr
Non Resident: $30/hr
Additional Hours
Resident: $25/hr
Non Resident: $30/hr Additional Hours
Resident: $25/hr
Non Resident: $30/hr
ROOM #200/201
Capacity With Tables/Chairs: 80
8’ Banquet Tables (up to 10)
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
3-Hour Min. Rental
3-Hour Min. Rental Between 8am-5pm 6-Hour Min. Rental 5-Hour Min. Rental
Resident: $75 Resident: $90 Resident: $180 Resident: $150
Non-Resident: $90 Non-Resident:$105 Non-Resident:$210 Non-Resident:$175
Additional Hours
Resident: $25/hr
Non Resident:$30/hr
6-Hour Min. After 5pm
Resident: $180
Non-Resident:$210
Additional Hours
Resident: $30/hr
Non Resident:$35/hr
Additional Hours
Resident: $30/hr
Non Resident:$35/hr
Additional Hours
Resident: $30/hr
Non Resident:$35/hr
3-Hour Min. Rental
ROOM #202
Capacity With Tables/Chairs: 48
8’ Banquet Tables (up to 6)
3-Hour Min. Rental
Resident: $45
Non-Resident: $60
Between 8am-5pm
Resident: $60
Non-Resident:$75
6-Hour Min. Rental
Resident: $120
Non-Resident:$150
5-Hour Min. Rental
Resident: $100
Non-Resident:$125
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
Additional Hours
Resident: $15/hr
Non Resident:$20/hr
6-Hour Min. After 5pm
Resident: $120
Non-Resident:$150
Additional Hours
Resident: $20/hr
Non Resident: $25/hr
Additional Hours
Resident: $20/hr
Non Resident: $25/hr Additional Hours
Resident: $20/hr
Non Resident: $25/hr
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ADDITIONAL FEES:
$300.00 Refundable Damage Deposit*
$315.00 Security Fee if alcohol is served (see Alcohol Policy)
$200.00 Change Over Fee (ex: Ceremony to Reception)
*Damage Deposits required for rental of Assembly Hall only
EQUIPMENT RENTAL: ITEM: FEE:
Screen Rental $25/per event- plus tax
LCD Rental $10/per event - plus tax
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IV. PARK DEDICATION FEES
A. Park Dedication Fees
Park dedication fees are outlined in City Subdivision Ordinance and City Ordinance No.
XVII.103 and .107 which state:
In all new residential subdivisions, the City shall require that a sufficient portion of such land
be set aside and dedicated to the public for parks, playgrounds or other public use exclusive of
property dedicated for streets and other public ways. It shall be presumed that a sufficient
amount of land has been dedicated for parks and playgrounds for the present and future
residents of the subdivision, if the subdivider dedicates at least 1/25 of an acre per dwelling
unit that can be constructed in the subdivision. The City upon consideration of the particular
type of development proposed in the subdivision may require larger or lesser amounts of land
be dedicated if the City determines that the present and future residents of the subdivision
would require greater or lesser amounts of land for such purposes. The City shall determine
whether cash in lieu of land dedication is more appropriate. The amount of cash dedication
shall be determined by multiplying the number of acres otherwise required to be dedicated by
the average value of comparable undeveloped land set by resolution by the City Council.
In all new commercial and industrial subdivisions, it shall be presumed that a sufficient amount
of land has been dedicated to serve the needs of the resident and working population if the sub
divider dedicates at least ten percent (10%) of the land in the subdivision for parks, recreation
and usable open space. The City upon consideration of the particular type of development
proposed in the subdivision may require larger or lesser amounts of land to be dedicated if it
determines that the present and future residents of the subdivision would require greater or
lesser amounts of land for such purposes. The City shall determine whether cash in lieu of land
dedication is appropriate. The amount of cash dedication shall be determined by multiplying
the number of acres otherwise required to be dedicated by the average value of comparable
undeveloped land set by resolution of the City Council.
Land Values for the dedication of land and/or cash contribution:
New residential subdivision
Low density Residential $85,000 per acre/$3,400 per unit
Medium density Residential $95,000 per acre/$2,850 per unit
High density Residential $125,000 per acre/$2,500 per unit
Commercial subdivision $90,000/acre
Industrial subdivision $50,000/acre
Business Park development $85,000/acre
Page 15 of 17
EXECUTIVE SUMMARY
Parks & Recreation Commission Regular Meeting: October 23, 2023
AGENDA ITEM: 2024 Capital Improvement Plan AGENDA SECTION:
NEW BUSINESS
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.b.
ATTACHMENTS: APPROVED BY: DLS
RECOMMENDED ACTION: None, discussion only.
BACKGROUND
City departments are finalizing their Capital Improvement Plans (CIP) for 2024 and I wanted to share
with the Commission what the Parks and Recreation department has in the plan that will soon be going
to the City Council for approval. Listed below are the many items that we will be included in the 2024
plan.
2024 Dunmore Greenway Construction Parks & Rec $435,000
2024 UMore Park Building Plans and Specs Parks & Rec $90,000
2024 New Neighborhood Park – Dunmore Parks & Rec $500,000
2024 New Neighborhood Park – Talamore Parks & Rec $550,000
2024 Amber Fields Dog Park and Pickle Ball Courts Parks & Rec $800,000
2024 Greenway Trail Design – North 20 segment Parks & Rec $40,000
2024 McMenomy Woods – Park Design Parks & Rec $45,000
2024 Bonaire Path Trail Parks & Rec TBD
At the meeting on Monday, staff will provide some background and the funding source(s) for each
project.
RECOMMENDATION
None discussion only.
Page 16 of 17
EXECUTIVE SUMMARY
Parks & Recreation Commission Regular Meeting: October 23, 2023
AGENDA ITEM: Director's Report AGENDA SECTION:
NEW BUSINESS
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.c.
ATTACHMENTS: APPROVED BY: DLS
RECOMMENDED ACTION: None, update only.
BACKGROUND
Park Improvement Fund Balance as of September 30, 2023: $3,630,209.81
Inflows to the Park Improvement Fund last month were as follows:
Dedication fees – $18,382.50
Grants/Other - $0
Interest - $12,632.14
Donations - $4,250.00
Expenditures – $54,524.60 (Flint Hills Park building,Central Park master planning, Bonaire Path trail
design, Pickle Ball design and Talamore Park design)
StoryWalk is Back - The Robert Trail Library and Rosemount Parks and Recreation are once again
teaming up to offer a Storywalk though Central Park during MEA Break. Take a self-guided walk in
Central Park Thursday, October 19 - Sunday, October 22 while reading pages from the children's book
“We All Play” by Julie Flett. A StoryWalk is an innovative and delightful way for children and adults to
enjoy reading and the outdoors at the same time. Laminated pages from a children's book will be
installed along the path around the pond at Central Park. As you stroll down the trail, you're directed
to the next page in the story. This StoryWalk is about ¾ of a mile and stroller friendly.
r.Cups at Food Truck Fest - Anyone who enjoyed a beer at the Food Truck Fest may remember drinking
it in a special cup this year. The City partnered with r.Cup to provide reusable, washable cups for the
beer garden and nearly 2,300 were used. Nice work to Violet for spearheading this effort!
Parks Encroachments – Staff recently sent several letters to residents living adjacent to a few City
Parks to notify some residents that they are in violation of City code for encroaching into the parks
with landscaping and personal property. Staff have ordered signs that identify some City code
information related to parks that we plan to install in problem areas.
RECOMMENDATION
None, update only.
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