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Home My WebLink About20231127 PRM RM AGENDA Parks & Recreation Commission Regular Meeting Monday, November 27, 2023 7:00 PM Council Chambers, City Hall 1. CALL MEETING TO ORDER 2. ADDITIONS OR CORRECTIONS TO AGENDA 3. APPROVAL OF MINUTES a. Minutes of the October 23, 2023 Regular Meeting 4. AUDIENCE INPUT 5. DISCUSSION (Response to Audience Input): 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Parks and Recreation Fees and Fees Policy b. Amber Fields Park Plan Review c. Director's Report 8. ADJOURNMENT Page 1 of 38 ROSEMOUNT PARKS & RECREATION COMMISSION REGULAR MEETING PROCEEDINGS OCTOBER 23, 2023 CALL MEETING TO ORDER Pursuant to due call and notice thereof a regular meeting of the Parks and Recreation Commission was held on Monday, October 23, 2023, at 7:00 pm in Rosemount Council Chambers, 2875 145th Street West. Chairperson Eliason called the meeting to order with Commissioners Angell, Bonkoski, DeBettignies, Edminson, Flury, McDonald, and Speich. Commissioner Young was absent. Staff present included the following: Parks and Recreation Director Dan Schultz and Recording Secretary Rambo. ADDITIONS OR CORRECTIONS TO AGENDA APPROVAL OF MINUTES a. Minutes of the September 25, 2023 Regular Meeting Motion by DeBettignies Second by Bonkoski Motion to approve Minutes of the September 25, 2023 Regular Meeting Ayes: 8. Nays: None. Motion carried. AUDIENCE INPUT DISCUSSION (Response to Audience Input): UNFINISHED BUSINESS NEW BUSINESS a. Parks and Recreation Fees and Fees Policy Director Schultz reviewed the current fees with the Commission. At the meeting in November, staff will provide comparison data to show where we are at with our fees compared to other local cities. b. 2024 Capital Improvement Plan City Departments are finalizing their Capital Improvement Plans (CIP) for 2024. Director Schultz shared with the Commission what the Parks and Recreation department has in the plan that will soon be going to City Council for approval. Page 2 of 38 Items below are to be included in the 2024 plan: 2024 Dunmore Greenway Construction - $435,000 2024 UMore Park Building Plans and Specs - $90,000 2024 New Neighborhood Park: Dunmore - $500,000 2024 New Neighborhood Park: Talamore - $550,000 2024 Amber Fields Dog Park and Pickle Ball Courts - $800,000 2024 Greenway Trail Design / North 20 segment - $40,000 2024 McMenomy Woods - Park Design - $45,000 2024 Bonaire Path Trail Parks & Rec TBD c. Director's Report Park Improvement Fund Balance as of September 30, 2023: $3,630,209.81 Inflows to the Park Improvement fund last month were as follows: Dedication fees - $18,382.50 Grants/Other - $0 Interest - $12,632.14 Donations - $4,250.00 Expenditures - $54,524.60 (Flint Hills Park building, Central Park master planning, Bonaire Path trail design, Pickle Ball design and Talamore Park design) ADJOURNMENT There being no further business to come before the Parks and Recreation Commission at the regular meeting and upon a motion by DeBettignies and a second by Spiech, the meeting was adjourned at 7:50 p.m. Respectfully submitted, Michelle Rambo Recording Secretary Page 3 of 38 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: November 27, 2023 AGENDA ITEM: Parks and Recreation Fees and Fees Policy AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.a. ATTACHMENTS: Ice Rate Comparison 10 15 23, Parks Rate Comparison 10 15 23, Steeple Center Rate Comparison 10 15 23, 2023 PR Fee Schedule APPROVED BY: DLS RECOMMENDED ACTION: Motion to recommend the changes to the 2024 Fees and Fee Policy as follows: Indoor Ice: Increase PRIME ICE from $225 to $235 on Jan 1, 2024 Increase NON-PRIME ICE from $145 to $155 on Jan 1, 2024 Increase SPRING/SUMMER PRIME/NON-PRIME ICE from $145 to $155 Parks: Increase TOURNAMNET FEE from $40 per field per day to $50 Increase OPEN AIR SHELTER rentals from $35r/$50nr to $45r/$60nr Increase CAMPS $45 per field/day fee to $50 per field/per day Steeple Center: No changes are being recommended at this time. BACKGROUND On an annual basis the Parks and Recreation Commission reviews the Parks and Recreation related portion of the City’s Fees and Fee Policy. Staff typically makes recommendations as to whether the fees and fee policy should be changed and also provides data to support the recommended changes. Fees are often set based on trying to offset some of the operating costs and staying current with other similar facilities in the market. Included in the packet are the current 2023 fees and some comparison rate data to help with showing where we are with our fees compared to some other local facilities. After reviewing the rates of the others, staff is recommending we update our fees for 2024 with the changes listed below: Indoor Ice: *Increase PRIME ICE from $225 to $235 on Jan 1, 2024 Page 4 of 38 *Increase NON-PRIME ICE from $145 to $155 on Jan 1, 2024 *Increase SPRING/SUMMER PRIME/NON-PRIME ICE from $145 to $155 *This information was shared with rink users in the winter of 2023, so they had time to budget for the changes in 2024. Parks: Increase TOURNAMNET FEE from $40 per field per day to $50 Increase OPEN AIR SHELTER rentals from $35r/$50nr to $45r/$60nr Increase CAMPS $45 per field/day fee to $50 per field/per day Steeple Center: No changes are being recommended at this time. RECOMMENDATION Staff is recommending ththat the Commission make changes to the 2024 Fees and Fee Policy as follows: Indoor Ice: Increase PRIME ICE from $225 to $235 on Jan 1, 2024 Increase NON-PRIME ICE from $145 to $155 on Jan 1, 2024 Increase SPRING/SUMMER PRIME/NON-PRIME ICE from $145 to $155 Parks: Increase TOURNAMNET FEE from $40 per field per day to $50 Increase OPEN AIR SHELTER rentals from $35r/$50nr to $45r/$60nr Increase CAMPS $45 per field/day fee to $50 per field/per day Steeple Center: No changes are being recommended at this time. Page 5 of 38 Market Ice Rate Comparison Conducted: October 2023 2024 2024 2023-2024 2023-2024 Spring/Summer Spring/Summer Arena Prime Non-Prime Prime Non-Prime Apple Valley $250 / $255 on Sept 1, 2024 $175.00 / neg.$180.00 $180.00 / neg Burnsville $250.00 $200.00 $175-$230 $175-$230 Doug Woog $230 / $235 on Oct 1, 2024 $170.00 $170.00 $170.00 Eagan $250.00 $185.00 $185.00 $185.00 Farmington $260.00 $200.00 N/A N/A Hastings $215.00 $160.00 $160.00 $160.00 Inver Grove Heights $225.00 $155.00 $165.00 $150.00 Lakeville $260.00 $160.00 $190.00 $150.00 Rosemount $225 / $235 on Jan 1, 2024 $145 / $155 on Jan 1, 2024 $155.00 $155.00 SPA/Drake $200.00 $155.00 $160.00 $160.00 Page 6 of 38 Fee Comparison Information – Parks Facility/City Rosemount Farmington Apple Valley Eagan Inver Grove Heights Lakeville Tournament Fee $40/day/field $65 /day/field Per day/field $50 associations $100 indiv./NPO’s $150 For-Profits Per day/field Youth $66Res $132 Non-Res Adult $94/Res $188 Non-Res $190R/$215NR per field per day; $85 per field/per day for youth associations $105 per field/per day for adult rentals $500R $600NR Open Air Shelter $35R $50NR $65 / half-day $90 /full-day $65 All day $60 Res/$76 NR Half day $41 Res/$52 NR $70R/$90NR; both per 5 hour block $110 SwingBridge per 5 hour block $55R $80NR Enclosed Shelter $80R $130NR NA $65 $100.00 deposit All day $161 Res/$201 NR Half day $108 Res/$135 NR $70R/$90/NR; both per 5 hour block $100R $150NR Camps $45/day/field R $55/day/field NR + extra maint Same as tourney fee Less than 4 hours: $50 associations $65 indiv./NPO’s $100 For-Profits Same as tourney/non-league field fee $50-$75 per 2 hour block (varies $50R $60NR Youth Traveling Teams (Athletic Associations) $13/player 4 hours+: $100 associations $125 indiv./NPO’s $150 For-Profits Soccer $117/team Lacrosse $55/team FB $41/team BB/SB $30/team practice fee for season BB/SB $18/game $13 per Resident Player/$20 per non-resident player $10 per player, per season Page 7 of 38 Steeple Center Assembly Hall Fee Comparison Lakeville Arts Center: This facility is the most comparable to the Steeple Center in size and scope, though a bit smaller for banquet seating. It is also a former church and is operated by the City of Lakeville, and it is also home to many arts programs offered through the City and partners. • Seating Capacity: 187-307 theater-style, 160 banquet seating • Rental Rates: o Theater Seating: ▪ $65/hr for first 4 hours and $50/additional hour o Banquet Seating: ▪ $150/hr for first 4 hours and $90/additional hour o Weddings/Special & Large Event Rental: ▪ Event Day: $1000 for up to 12 hours ▪ Set Up Day: $400 for up to 12 hours o Additional Fees: ▪ Kitchen Fee: $50 if not using a caterer, $165 if using a caterer ▪ A/V Fees: $40/event for a screen, and $40/event for a projector Apple Valley Senior Center: The Yellowstone Banquet room can be set up in three different sizes, but the pricing and information below is based on its largest capacity. • Seating Capacity: 275 theater-style, 224 banquet seating • Rental Rate Categories: o A: Recognized Apple Valley civic & community service non-profit 501(c) organizations o B: Private parties, not for profit organizations, religious organizations & HOAs o C: Private industry, commercial, profit making organizations and individuals, fundraisers • Rental Rates: o Hourly Rates: ▪ A: $80, B: $120, C: $150 (Sun-Thurs) o Event Rental Rates: ▪ Fridays 6pm-Midnight: A: $500, B: $750, C: $950 ▪ Saturdays 10am-Midnight: A: $1000, B: $1500, C: $1800 o Additional Fees: ▪ Food Service Fee/event: A: $150, B: $150, C: $200 ▪ Alcohol Fee/event: A: $225, B: $225, C: $300 ▪ Kitchen Fee: A: $75, B: $100, C: $150 ▪ A/V Fees: $20 for projector and screen, $15/each for wireless mic or $20/2 ▪ *Kitchen and A/V included if renting for a full event on Friday/Saturday ▪ Deposit: $500 ▪ Security Fee: $360 Eagan Community Center: The Oaks Banquet Hall can be set up in three different sizes, but the pricing and information below is based on its largest capacity. • Seating Capacity: 300 • Rental Rates: o Monday - Thursday ▪ 4-hour Block: $525, each additional hour: $95 Page 8 of 38 ▪ 2-hour Block: $305 (available starting at 5pm) o Fridays ▪ May – October All Day (7am-1am): $1650 ▪ November – April All Day (7am-1am): $1250 ▪ November – April 4-hour Block: $525, each additional hour: $95 o Saturdays (7am-1am) ▪ May - October: $1950 ▪ November – April: $1500 o Sundays: ▪ 4-hour Block: $575, each additional hour: $105 ▪ All Day (7am-9pm): $1100 o Additional Fees: ▪ A/V equipment is included in rental fees ▪ Ceremony Fees: $600 for outdoor, $150-$300 for indoor Kellerman’s Event Center (WBL): This privately-run facility is a historic building in downtown White Bear Lake. It is quite a bit larger than the Steeple Center at 4000 square feet with a separate 2000 square foot lounge area with a bar as well as private bride’s and groom’s rooms, seating between 250-450 people. Their website does not list fees, and when contacted, they stated that they only share that information with prospective clients. To give an idea on pricing, they charge a 15% usage fee on all vendor invoices for food, non-alcoholic drinks, linens etc. They also require an Event Coordinator for a minimum of 5 hours at $100/hour, so the assumption would be that the rental fees are substantial. Steeple Center Assembly Hall • Seating Capacity: 204 theater-style, 192 banquet seating • Rental Rates: o Monday - Thursday ▪ 3-Hour Minimum: $150 for Residents, $210 for Non-Residents ▪ Additional Hours: $50 for Residents, $70 for Non-Residents o Fridays ▪ 6-Hour Minimum: $300 for Residents, $420 for Non-Residents ▪ Additional Hours: $50 for Residents, $70 for Non-Residents o Saturdays (9am-11pm) ▪ Resident: $700 ▪ Non-Resident: $980 o Sundays: ▪ 5-Hour Minimum: $250 for Residents, $350 for Non-Residents ▪ Additional Hours: $50 for Residents, $70 for Non-Residents o Additional Fees: ▪ Damage Deposit: $300 ▪ Security Fee: $315 ▪ Changeover Fee: $200 (room flip from ceremony to reception) ▪ A/V Fees: $25 + tax for screen, $100 + tax for projector ▪ Holiday Fee: $500 Page 9 of 38 Rosemount Community Center Banquet Hall • Seating Capacity: 300 • Rental Rate Categories: o Class 1: City Sponsored Activities o Class 2: Residents, Resident Civic, Resident Non-Profit Groups, School District #196 and other Rosemount Schools and Resident Commercial o Class 3: Non-Residents, Non-Resident Civic and Non-Profit Groups, other Governmental Agencies and Non-Resident Commercial • Rental Rates: o Class 1: No fee for City Sponsored Events o Class 2: ▪ Sunday – Thursday: $475 ▪ Friday (8am-1am): $775 ▪ Saturday (9am-1am): $875 o Class 3: ▪ Sunday – Thursday: $525 ▪ Friday (8am-1am): $975 ▪ Saturday (9am-1am): $1075 o Additional Fees: ▪ Damage Deposit: $500 ▪ Security Fee: $315 ▪ Holiday Fee: $500 ▪ Additional Hours (after 10pm Sun-Th): $100/hour Page 10 of 38 27 PARKS AND RECREATION FEES I.COMMUNITY CENTER, ARENA, AND FACILITIES A.Definitions 1.City Groups, Organizations, or Activities (City sponsored activities.) Includes Rosemount Halloween Festivity, Leprechaun Days, and Shamrock Awards Banquet. 2.Civic and Non-Profit Groups Includes civic organizations, political groups, churches, athletic associations, fraternal groups, charitable groups, and character building organizations devoted to social, educational, recreational and civic development or other like purposes. 3.Commercial Groups Includes groups that operate for profit or the purpose of promotion or advertisement. 4.Governmental Agencies Includes county, state, federal, and special tax districts serving Rosemount residents. 5.Non-Resident Groups Includes groups having more than one-half of their members not living within the Rosemount City limits. 6.Resident Any person who maintains a residential address in the City of Rosemount. 7.Resident Groups Includes groups having more than one-half of their members living within the Rosemount City limits. 8.School District #196 Includes all directly related school activities including curricular, co-curricular, extracurricular and all directly controlled school organizations; including Community Education. 9.Resident Athletic Groups Includes RAAA and RAHA. Page 11 of 38 28 B. Priority for Scheduling Facilities 1. Purpose Due to the large number of organizations that request Community Center facilities, the City Council has deemed it necessary to group by activity these organizations and establish a priority in order to insure that Community Center facilities are made available so as to best meet community needs. 2. Priority of Users a. National Guard b. Rosemount Parks and Recreation programs c. Community events d. All others 3. Permits and Rental Agreements Uses may be determined by permit, contract or rental agreement on such terms as mutually agreed upon. C. Facility Fees 1. Purpose The City Council establishes the following user classifications for the purpose of setting fees. Specific fee charges are dependent on the purpose of the activities, type of group, facility that is requested and special services and/or equipment needed, with consideration to the market place and such other factors as may be deemed relevant. A fee schedule will be established by the City Council after review and recommendation of the Parks and Recreation Commission. The fee schedule will be reviewed as necessary but not less than annually by the Parks and Recreation Commission. Under supervision of the Parks and Recreation Director, the management staff at the Community Center would have the ability to negotiate for last minute rentals, long term rentals, and special events in order to maximize use of the Community Center. Staff would provide quarterly exception reports. 2. Fee Class of Users Class 1: City sponsored activities Class 2: Residents, resident civic, resident non-profit groups, ISD 196 schools, other Rosemount schools, and resident commercial groups. Class 3: Non-residents, non-resident civic, non-resident non-profit groups, and other governmental agencies, and non-resident commercial groups. 3. Fees Page 12 of 38 29 a. Auditorium Auditorium alone:* FEE CLASS HOURLY RATE Class 1 No fee for City sponsored events. Class 2 $53 per hour Class 3 $68 per hour Auditorium with the Banquet Room and adjoining Lobby:* (all day fee) FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE (Sun-Thurs)** Class 1 No fee for City sponsored events. Class 2 $975 $875 $575 Class 3 $1,325 $1,225 $775 ** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight. Page 13 of 38 30 b. Banquet Room FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE (Sun-Thurs)** Class 1 No fee for City sponsored events. Class 2 $875 $775 $475 Class 3 Class 2/3 $1,075 Holidays $975 Additional $500 $525 ** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight. c. Classrooms 204-215 FEE CLASS PER CLASSROOM Class 1 No fee for City sponsored events. Class 2 $27 per 3 hours per Classroom Class 3 Classroom 221 Class 1 Class 2 Class 3 $33 per 3 hours per Classroom No Fee $42 first 3 hour block $48 first 3 hour block Regular use of the Classrooms: The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting per month. Dependent upon space availability, Rosemount Community Center Staff will coordinate the free meeting space to best accommodate multiple users. An organization can reserve up to one year in advance of the reservation period, and is charged a non-refundable $26 reservation fee. An additional fee may be assessed relating to cleaning and setup costs. Page 14 of 38 31 d. Gymnasium FEE CLASS HOURLY Class 1 No fee for City sponsored events. Class 2 $37 + tax per hour Class 3 $58 + tax per hour Banquets or dance events in the Gymnasium will be charged Banquet Room rates. Groups of 50 or more using the Gymnasium will be charged a custodial fee of $25 per hour of use. e. Audio Visual Equipment Easels, paper and markers may be rented for $16 + tax per use. (Easels are free of charge if no paper and markers are requested.) . There is no charge for use of microphones and lecterns. f. Arena Prime Time Ice $225 + tax per hour (During Prime Season) Non Prime Time Ice $145 + tax per hour (During Prime Season) Spring/Summer Ice $ 145 + tax per hour Prime Ice Season: January, February, March, September, October, November and December Spring/Summer Ice Season: April, May, June, July and August Prime Time Rental Hours: Monday – Sunday 5:00 a.m. – 10:00 p.m. Non-Prime Rental Hours: Monday – Sunday 10:00 p.m. – 5:00 a.m. Dry Floor Events: Fees + tax to be negotiated by management staff Public Skating Fees: Page 15 of 38 32 The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows: 1. Community Center sponsored programs (Open Skating, Learn to Skate, events, etc.) 2. Rosemount High School Girls and Boys Hockey games and practices, based on limits mutually agreed upon. Schedule request are due by May 1st, revisions due by May 31st 3. Rosemount Area Hockey Association. Schedule provided by, June 1st revisions due by July 31st. 4.Signed Ice contract is due no later than August 7th, each year, after August 7th, RAHA will be required to purchase all ice hours in signed contract. 5. Other hockey associations or organizations requesting 200 or more hours per year. After the above groups have been scheduled consecutively, ice time for secondary users (less than 200 hours per year) will be scheduled on a first come, first served basis. 6. Cancellations: Cancellations will be subject to 50% of the rental fee. 4. Deposits a. Specific to Banquet Room events, a damage deposit of $500 is required two weeks prior to the event. As to the Auditorium and Gymnasium, depending on the type of event and group size, a damage deposit of up to $500 may be added to rental charges. Pending the rental space does not incur any damages; the deposit will be refunded within 21 days after the event date. b. Specific to the Auditorium, Banquet Room and Gymnasium, a non-refundable rental deposit of one-half the fee is required within two weeks of permit issue. The renter will forfeit the reservation if the rental deposit is not received within two weeks after the permit issue date. The balance of the room fee is due two weeks prior to the event. c. Specific to the Ice Arena, a non-refundable deposit of 50% of the total contract price is required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a deposit and will make full payment for the previous month’s ice bill. d. Specific to the Classrooms, the rental fee is required with the signed permit. The reservation is not confirmed until both the signed permit and the fees are paid. Page 16 of 38 33 II. OUTDOOR FACILITIES A. Park Facility Priority Use All City of Rosemount Parks and Recreation Activities will be given priority; all facilities will be scheduled to accommodate these activities. After all Parks and Recreation activities have been scheduled accordingly, then requests will be granted to other users in order of their priority as listed below. User Groups 2, 5, 6 and 7 are charged facility fees for tournaments and camps only. Fees are not charged for regular season play. 1. City Sponsored Events - All Parks and Recreation Activities which include, but are not limited to, adult leagues, tournaments, playground programs, special events, etc. 2. RAAA and RAHA 3. Residents 4. Other youth sports organizations based on resident participants 5. Rosemount Schools K-12 6. Rosemount Colleges and Universities (unless a special agreement is in place for use) 7. All Other Requests B. Facility Fees 1. Erickson Softball Complex and Tournament Fees: Athletic Fields (Ball, Soccer) $42 + tax/field/day Field Maintenance $37/hour or cost incurred by City Chalk Cost incurred by City Field Dry Cost incurred by City 2. Park Shelter Fees: Open Shelter (does not include other park amenities) $32 + tax/day (Resident) $53 + tax/day (Non-Resident) Enclosed Shelter (does not include other park amenities) $84 + tax/day (Resident) $137 + tax/day (Non-Resident) Amphitheater (comes with use of Central Park Shelter) $158 + tax/day (Resident) $263 + tax/day (Non-Resident) 3. Non-League Facility Fees: Fields (Ball, Soccer) $42 + tax/field/day Tennis Court $11 + tax/court/4 hours Hockey Rink $16 + tax/rink/4 hours Volleyball Court $11 + tax/court/day Page 17 of 38 34 4. Camps $42 + tax/field/day (Resident)* $57 + tax/field/day (Non-Resident)* * Direct Maintenance Fees for camps will be added to rental fees 5. Independent League Field Fees: Fields (Ball, Soccer, Outdoor Rinks) $315 + tax/team/12 week season 6. Other Fees: DCTC Soccer Lights $37 + tax Portable Toilet Based upon price quoted by toilet provider Damage Deposit $158 for all events (refundable) Lost Key Fee $53 per key 7. Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather Page 18 of 38 35 II. The Rosemount Steeple Center Fees Monday-Thursday Friday Saturday Sunday Assembly Hall 6-Hour Rental Block 9:00am – 3:00pm Assembly Hall Full Day Rental 9:00am-11:00pm Assembly Hall Available Hours 2:00pm – 9:00pm* OR *Minimum 5-Hr Rental 2023 Rental Rates 5:00pm – 11:00pm All rentals are tax exempt Full Day Rental 9:00am-11:00pm ASSEMBLY HALL 3-Hour Min. Rental Resident: $150 6-Hour Min. Rental Resident: $300 Full Day Rental Resident: $700 5-Hour Min. Rental Resident: $250 (2,520 sq. ft., 36’x70’) (Stage: 23’-38’ wide, up to 28’ deep) Non-Resident:$210 Non-Resident:$420 Non-Resident:$980 Non-Resident: $350 Theater Seating Capacity: 204 Capacity With Tables/Chairs: 192 Additional Hours Resident: $50/hr Full Day Rental Resident: $700 Non- Additional Hours Resident: $50/hr Non Resident:$70 Resident:$980 Non Resident:$70 /hr /hr 3-Hour Min. Rental ROOM #100 Capacity With Tables/Chairs: 60 3’ Square Card Tables (up to 15) 3-Hour Min. Rental Resident: $60 Non-Resident: $70 Between 8am-5pm Resident: $75 Non-Resident:$90 6-Hour Min. Rental Resident: $150 Non-Resident:$180 5-Hour Min. Rental Resident: $125 Non-Resident:$150 Available Hours: Sun-Thurs, 8am-9pm Fri-Sat, 9am-11pm Additional Hours Resident: $20/hr Non Resident:$25/hr 6-Hour Min. After 5pm Resident: $150 Non-Resident:$180 Additional Hours Resident: $25/hr Non Resident: $30/hr Additional Hours Resident: $25/hr Non Resident: $30/hr Additional Hours Resident: $25/hr Non Resident: $30/hr ROOM #200/201 Capacity With Tables/Chairs: 80 8’ Banquet Tables (up to 10) Available Hours: Sun-Thurs, 8am-9pm Fri-Sat, 9am-11pm 3-Hour Min. Rental 3-Hour Min. Rental Between 8am-5pm 6-Hour Min. Rental 5-Hour Min. Rental Resident: $75 Resident: $90 Resident: $180 Resident: $150 Non-Resident: $90 Non-Resident:$105 Non-Resident:$210 Non-Resident:$175 Additional Hours Resident: $25/hr Non Resident:$30/hr 6-Hour Min. After 5pm Resident: $180 Non-Resident:$210 Additional Hours Resident: $30/hr Non Resident:$35/hr Additional Hours Resident: $30/hr Non Resident:$35/hr Additional Hours Resident: $30/hr Non Resident:$35/hr 3-Hour Min. Rental ROOM #202 Capacity With Tables/Chairs: 48 8’ Banquet Tables (up to 6) 3-Hour Min. Rental Resident: $45 Non-Resident: $60 Between 8am-5pm Resident: $60 Non-Resident:$75 6-Hour Min. Rental Resident: $120 Non-Resident:$150 5-Hour Min. Rental Resident: $100 Non-Resident:$125 Available Hours: Sun-Thurs, 8am-9pm Fri-Sat, 9am-11pm Additional Hours Resident: $15/hr Non Resident:$20/hr 6-Hour Min. After 5pm Resident: $120 Non-Resident:$150 Additional Hours Resident: $20/hr Non Resident: $25/hr Additional Hours Resident: $20/hr Non Resident: $25/hr Additional Hours Resident: $20/hr Non Resident: $25/hr Page 19 of 38 36 ADDITIONAL FEES: $300.00 Refundable Damage Deposit* $315.00 Security Fee if alcohol is served (see Alcohol Policy) $200.00 Change Over Fee (ex: Ceremony to Reception) *Damage Deposits required for rental of Assembly Hall only EQUIPMENT RENTAL: ITEM: FEE: Screen Rental $25/per event- plus tax LCD Rental $10/per event - plus tax Page 20 of 38 37 IV. PARK DEDICATION FEES A. Park Dedication Fees Park dedication fees are outlined in City Subdivision Ordinance and City Ordinance No. XVII.103 and .107 which state: In all new residential subdivisions, the City shall require that a sufficient portion of such land be set aside and dedicated to the public for parks, playgrounds or other public use exclusive of property dedicated for streets and other public ways. It shall be presumed that a sufficient amount of land has been dedicated for parks and playgrounds for the present and future residents of the subdivision, if the subdivider dedicates at least 1/25 of an acre per dwelling unit that can be constructed in the subdivision. The City upon consideration of the particular type of development proposed in the subdivision may require larger or lesser amounts of land be dedicated if the City determines that the present and future residents of the subdivision would require greater or lesser amounts of land for such purposes. The City shall determine whether cash in lieu of land dedication is more appropriate. The amount of cash dedication shall be determined by multiplying the number of acres otherwise required to be dedicated by the average value of comparable undeveloped land set by resolution by the City Council. In all new commercial and industrial subdivisions, it shall be presumed that a sufficient amount of land has been dedicated to serve the needs of the resident and working population if the sub divider dedicates at least ten percent (10%) of the land in the subdivision for parks, recreation and usable open space. The City upon consideration of the particular type of development proposed in the subdivision may require larger or lesser amounts of land to be dedicated if it determines that the present and future residents of the subdivision would require greater or lesser amounts of land for such purposes. The City shall determine whether cash in lieu of land dedication is appropriate. The amount of cash dedication shall be determined by multiplying the number of acres otherwise required to be dedicated by the average value of comparable undeveloped land set by resolution of the City Council. Land Values for the dedication of land and/or cash contribution: New residential subdivision Low density Residential $85,000 per acre/$3,400 per unit Medium density Residential $95,000 per acre/$2,850 per unit High density Residential $125,000 per acre/$2,500 per unit Commercial subdivision $90,000/acre Industrial subdivision $50,000/acre Business Park development $85,000/acre Page 21 of 38 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: November 27, 2023 AGENDA ITEM: Amber Fields Park Plan Review AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.b. ATTACHMENTS: 03 - Playground Equipment - Midwest Playscapes APPROVED BY: DLS RECOMMENDED ACTION: Staff will provide a recommended action at the meeting BACKGROUND Staff recently received detailed park plans for the future public parks in the Amber Fields development. In the packet you will find the plans for the traditional steel post and deck playground, a nature-based playground and a mound system play structure. The last time the Parks and Recreation Commission received park plans for this development was in August of 2021 and the Parks and Recreation Commission supported the concepts as submitted with a few conditions. RECOMMENDATION Staff will provide a recommended action at the meeting as we are still reviewing the plans at the time of publishing the meeting packet. Page 22 of 38 72" 1,83M 96" 2,44M 48" 1,22M VERTI CLIMBER SLITHER SLIDE W/ SLIDE-A-SIDE CONVERGE CLIMBER ROUND-THE-CORNER CLIMBER MIGHTY DESCENT W/ PRISM PASS LEG LIFT POST MOUNT WHEELDISCO SPINNER ROPE LADDER SKYLIGHT 24" RISE FUNNEL ADVENTURE TUBE KALEIDO BARRIER (right) TRANSFER STATION W/ STEP 72" 1,83M SKYLIGHT SKYLIGHT PLASTIC PLAYCUBE CLIMBER LARGE POLY CLIMBER LARGE POLY CLIMBER LARGE POLY CLIMBER 5' CONCERTO VIBES AND CONGAS ARCH SWING (5) BELT (1) ADA SEAT 300 Sq Ft PIP 164 Sq Ft PIP Total Elevated Play Activities: Total Ground-Level Play Activities: Accessible Elevated Activities Accessible Ground-Level Activities Accessible Ground-Level Play Types Required Provided AD A S C H E D U L E 7 4 7 3 2 3 2 3 B Paper Size USER CAPACITY:AGE GROUP: AREA:PERIMETER: EQUIPMENT SIZE: USE ZONE: DATE: SCALE:PROJECT NO: FALL HEIGHT: *PLAYGROUND SUPERVISION REQUIRED DRAWN BY: ASTM F1487- CPSC #325 Am b e r F i e l d s - P l a y g r o u n d Ro s e m o u n t , M N TJ052223-01 NTS M Lokowich 09-14-23 See DWG See DWG 6,307 SqFt.250 Ft. 8 Ft. 80 5-12 17 MIDWEST PLAYSCAPES, INC. 8632 Eagle Creek Circle Savage, MN 55378 Page 23 of 38 Posts and Components Green, Beige, Brown Amber Fields TJ0516623-01 Rosemount, MN Plastics Lime, Green Decks Brown Page 24 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 25 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 26 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 27 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 28 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 29 of 38 84" (2,13M) BOULDER HILL SLIDE STRAIGHT SLITHER SLIDE SECTIONS 60" 60" 60" 84" (2,13M) BOULDER HILL SLIDE 14" HALF SPHERE 14" HALF SPHERE 14" HALF SPHERE LOG HOPS CLIMBING BOULDER TIMBERSTACKS TIMBERSTACKS TIMBERSTACKS CLIMBING BOULDER CLIMBING BOULDER LOG HOPS LOG HOPS LOG HOPS 1,250 Sq Ft PIP 700 Sq Ft PIP B Paper Size USER CAPACITY:AGE GROUP: AREA:PERIMETER: EQUIPMENT SIZE: USE ZONE: DATE: SCALE:PROJECT NO: FALL HEIGHT: *PLAYGROUND SUPERVISION REQUIRED DRAWN BY: ASTM F1487- CPSC #325 Am b e r F i e l d s - T i m b e r p a t h a n d E m b a n k m e n t Ro s e m o u n t , M N TJ052223-01 NTS M Lokowich 09-14-23 See DWG See DWG 5,413 SqFt.482 Ft. 8 Ft. 80 5-12 17 MIDWEST PLAYSCAPES, INC. 8632 Eagle Creek Circle Savage, MN 55378 Page 30 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 31 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 32 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 33 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 34 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 35 of 38 Amber Fields TJ0516623-01Rosemount, MN Page 36 of 38 DATE: SCALE: DRAWN BY: SPIRAL SLIDE CENTER POST FOOTING (DETAIL1) SUPPORT POST FOOTING (DETAIL 1 or 4) INDICATES POST LENGTH) CANTILEVER, "T" POST, AND COMPONENT POST FOOTING (DETAIL 2) (ZZCH1850 INDICATES PART NUMBER) GROUND ZERO POST FOOTING (DETAIL 2) INDICATES POST LENGTH) COMPONENT FOOTING (DETAIL 3) (136" (148" SHADE HAT POST FOOTING (DETAIL 5) INDICATES POST LENGTH)(210" Page 37 of 38 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: November 27, 2023 AGENDA ITEM: Director's Report AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.c. ATTACHMENTS: APPROVED BY: DLS RECOMMENDED ACTION: None, discussion only. BACKGROUND Park Improvement Fund Balance as of October 31, 2023: $3,608,041.10 Inflows to the Park Improvement Fund last month were as follows: Dedication fees – $0 Grants/Other - $0 Interest - $13,697.71 Donations - $0 Expenditures – $28,747.70 (Park Planning at Central Park, Erickson, Talamore, locks for disc golf baskets and purchase of trees). The Parks and Recreation Department is currently working on our Winter/Spring activities and information brochure. Highlights include the Paris-themed Child/Adult Dance, Spring Clean-Up Day, Spring Egg Hunt, Learn to Skate, Outdoor Rinks and Warming House information, along with Older Adult Trips and numerous activities. The Winter/Spring brochure will be delivered to the Post Office on Wednesday, November 29 to distribute to households. Online registration will go live on Monday, December 4. RECOMMENDATION Discussion only. Page 38 of 38