HomeMy WebLinkAbout20240522 Packet
AGENDA
Youth Commission
Wednesday, May 22, 2024
3:00 PM
**Legacy Tree Planting at Winds Park
(15675 Chippendale Ave) at 3 p.m.
followed by meeting at the Steeple
Center in Room 200, 14375 South
Robert Trail, Rosemount (4:00 p.m.)
1. Legacy Tree Planting at Winds Park (15675 Chippendale Ave at 3:00 p.m.)
a. Legacy Tree Planting Project
2. Call to Order (Steeple Center, 14375 S Robert Trail @ 3:45 p.m.)
3. Audience Input
4. Consent Agenda
a. Minutes of April 24, 2024, Youth Commission Meeting
5. Old Business
6. New Business
a. Introductions
b. Review of By-Laws
c. Election of Officers Discussion
d. Upcoming Events
e. Meeting Dates Calendar
f. Encouragement & Words of Wisdom from Outgoing Members
g. Roundtable Discussion
7. Reports
a. Youth Commissioner Reports
b. Next Youth Commission Meeting Date - June 26, 2024, at 3:45 p.m.; Steeple Center
(14375 South Robert Trail) Room 202
Page 1 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Legacy Tree Planting Project AGENDA SECTION:
Legacy Tree Planting at Winds
Park (15675 Chippendale Ave
at 3:00 p.m.)
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 1.a.
ATTACHMENTS: APPROVED BY: EF
RECOMMENDED ACTION: None.
BACKGROUND
We will be planting (2) Snowwhite Crab Apple Trees & (1) Maple tree at Winds Park for the Legacy Tree
Planting Project with Parks & Rec.
RECOMMENDATION
None.
Page 2 of 18
ROSEMOUNT YOUTH COMMISSION
PROCEEDINGS
April 24, 2024
Call to Order
Pursuant to due call and notice thereof, a regular work session of the Youth Commission was
held on Wednesday, April 24, 2024, at 3:00 PM. at Public Works/Police Department Campus
located at 14041 Biscayne Ave.
Chairsperson Keira Favre called the work session to order with Commissioners Johnson, Pitzen,
and Raimondo present.
TOUR: PUBLIC WORKS/POLICE DEPARTMENT CAMPUS (LOCATED AT 14041 BISCAYNE AVE)
a. Tour at Address 14041 Biscayne Ave from 3:00-3:45 p.m. Youth Commissioners took a tour
the new Public Works/Police Department Campus. They were able to see the construction in
progress and learn about the amenities from Public Works Director, Nick Egger & Police
Chief Dahlstrom.
b. Following the Tour, Commissioners will hold a regular meeting at 4:00 p.m at the Steeple
Center, 14375 South Robert Trail.
Chairsperson Keira Favre called the regular meeting to order with Commissioners Knutson,
Harvey, Johnson, Pitzen, Raimondo, and State present.
Additions or Corrections to Agenda
None.
Motion by Favre Second by Knutson
Motion to approve agenda
Ayes: 7.
Nays: None. Motion Approved.
Discussion
Dan Schultz & Greg Lund with City of Rosemount Park & Rec Department presented three
different playgrounds. They asked we vote on which set-up we liked best for the community.
Consent Agenda
Motion by Favre Second by Pitzen.
Motion to approve consent agenda
Ayes: 7.
Nays: None. Motion Approved.
Old Business
Page 3 of 18
None.
New Business
a.Current Commissioners Resignation
There are five current Youth Commissioners that have resigned per Deputy Clerk Ostroviak,
on behalf of Julia Alex. There are two current members that we do not know their status.
b.Roundtable Discussion
Youth Commission members shared updates on school projects and their plans for the
three-day weekend, along with participation in Spring sports and any travel plans.
Reports
Commission Member Reports
None.
a. Upcoming Events & Community Calendar
Deputy Clerk Ostroviak updated members on the Legacy Tree Planting.
b. Next Meeting Date – Wednesday, May 22, 2024, at Winds Park 3:00 PM; Regular Meeting
to follow at 4 PM; Steeple Center.
Motion by Favre Second by Pitzen.
Motion to Adjourn
Ayes: 7.
Nays: None. Motion Approved.
Respectfully submitted,
Sarah Ostroviak
Deputy City Clerk
on behalf of
Kyli Knutson
Page 4 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Introductions AGENDA SECTION:
New Business
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 6.a.
ATTACHMENTS: APPROVED BY: EF
RECOMMENDED ACTION: Welcome to our 2024-2025 Youth Commissioners - Farewell to our Senior
Youth Commissioners
BACKGROUND
Welcome to our 2024-2025 Youth Commissioners - Farewell to our Senior Youth Commissioners
RECOMMENDATION
None.
Page 5 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Review of By-Laws AGENDA SECTION:
New Business
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 6.b.
ATTACHMENTS: Youth Commission ByLaws APPROVED BY: EF
RECOMMENDED ACTION: Review By-Laws.
BACKGROUND
As a Youth Commissioner, these are the By-Laws that are followed.
RECOMMENDATION
Review.
Page 6 of 18
Youth Commission By-laws, Approved 08/27/2014
ROSEMOUNT YOUTH ADVISORY COMMISSION
BY-LAWS
The purpose of the Rosemount Youth Advisory Commission is to serve as an advisory body to the
Rosemount City Council. These By-laws are adopted to assist the Youth Commission to function
and make meaningful recommendations to the Mayor and City Council.
Section I.Membership
a. Representation: The Youth Commission shall seek in its membership a diverse
representation reflecting the community. The Commission shall consist of the
number of members appointed by the City Council. Members must be residents of
Rosemount. Members will be selected with emphasis on diversity.
b. Membership qualifications: Commission members will be 14 to 18 years old at the
time of selection.
c. Term duration and limits: Members shall serve a one-year term. Terms shall run
between the May Annual meetings of each year. Members in good standing may be
reappointed for an unlimited number of terms provided they still meet the
membership qualifications.
d. Annual Meeting: The Annual Meeting will be the designated regular meeting in May.
Special meeting revising date, time and location is permitted.
e. The City Council shall designate a Council Member to serve as Council Liaison to
the Commission.
f. The Assistant City Administrator or a staff representative selected by the City
Administrator shall provide additional support for the Commission as Staff Liaison.
A City staff member will serve as the Recording Secretary at each regular meeting.
Section II.Attendance
a. Regular attendance at Commission meetings is expected from all regular
Commission members.
b. Three absences are allowed per year for each regular Commission member. After
the third absence, the member will meet with the Commission to determine if the
member remains in good standing or will be recommended to the City Council for
removal from the Commission. Exceptions may be made by the Commission if
special circumstances exist.
c. All Commissioners are expected to attend one event per year in conjunction with the
City Council. These events may include Arbor Day, Night to Unite, or the
Leprechaun Days Parade or Golf Event.
Section III.Duties and Functions.
a. Report annually, or as otherwise specified by City Council, and confer with and
advise the Council on matters concerning youth within the City, including:
1. building commitment for youth issues in the City;
2. promoting public interest in and an understanding of youth issues and
activities;
Page 7 of 18
Youth Commission By-laws, Approved 08/27/2014
3. fostering youth involvement in municipal decision-making by creating a
forum or a focus group for youth to raise issues and provide input to City of
Rosemount Council Members, departments, and policy formulation;
4. fostering cooperation and interaction amongst social, health and recreational
programs offered by the City;
5. developing realistic goals and outcomes for improving conditions and
prospects for youth in the City, including developing a methodology for
monitoring progress on achieving these improvements;
b. Take under advisement, study, hold hearings and make written recommendations to
the Council on all matters of youth interest or activities referred to the Commission
or initiated by the Commission.
Section IV.Application Process
a. Members of the Commission shall be chosen or appointed through an application
and potential interview process. The City Council is responsible for both re-
appointment and appointment of new members for the new term year.
b. Applications will be available in early March.
Section V.Officers
a. The officers of the Commission shall be Chair, First Vice Chair, and Second Vice
Chair.
Section VI.Officer Duties
a. Chair
1. The Chair shall be charged with the administration of the affairs of the
Commission with assistance from the Council and Staff Liaisons.
2. The Chair shall preside over all meetings of the Commission.
3. The Chair shall appoint committees when necessary to address issues before
the Commission.
b. First and Second Vice Chairs
1. A Vice Chair shall assume the duties of the Chair during the Chair’s absence.
2. A Vice Chair shall assist the Chair to perform duties when needed, including
presiding over sub-committee meetings.
Page 8 of 18
Youth Commission By-laws, Approved 08/27/2014
3. A Vice Chair shall be familiar with the By-Laws and inform Commission
members of what needs to be adhered to.
c. Additional Officer Responsibilities
1. An annual report of the activities of the Commission shall be prepared by
the Chair near the end of a term.
2. The reports shall be presented to both the Commission and to the City
Council.
Section VII.Election of Officers
a. The Chair, First Vice Chair, and Second Vice Chairs, shall be elected by the
membership annually at either the first or second meeting of the new term and shall
serve until their successors have been duly selected and sworn in.
b. The officers of the Commission shall be elected by a majority vote provided that
two-thirds of the members are in attendance.
Section VIII.Meetings
a. The Commission shall set a date to meet at least once a month during the school
year, and shall otherwise establish time and frequency of regular meetings as deemed
appropriate by the membership.
b. The meetings shall include: review of proposed agenda, minutes from the previous
meeting, and reports; and discussion of other issues before the Commission.
c. The Chair may call special meetings of the Commission with at least three days’
notice. The call shall state the subject matter to be considered at the meeting.
Section IX.General Rules
a. All meetings shall be conducted in general conformance with Robert’s Rules of
Order.
b. The presence of at least half of the membership shall constitute a quorum. A
quorum is necessary to transact official business at any meeting.
c. The Commission shall be responsible for its own procedures and order of business
and may initiate or carry out activities addressing community concerns as they deem
relevant and important with City Council approval.
Section X.Role of City Council
a. The City Council shall communicate upcoming issues to the Commission, so the
Commission may respond accordingly.
b. The City Council shall educate the Commission on how city government operates.
c. The City Council shall appoint a City Council Liaison(s) to the Commission.
d. The City Council shall provide support staff to the Commission to assist the
Commission in carrying out its duties.
Page 9 of 18
Youth Commission By-laws, Approved 08/27/2014
Section XI.By-Laws and Amendments
a. Commission By-Laws may be amended at any regularly scheduled meeting provided
that two-thirds of the members of the Commission approve the amendment, and
provided further that the amendment is part of the agenda for the meeting and the
membership has been notified of the proposed amendment in writing. The
Commission will inform the City Council of by-law amendments.
Page 10 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Election of Officers Discussion AGENDA SECTION:
New Business
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 6.c.
ATTACHMENTS: APPROVED BY: EF
RECOMMENDED ACTION: Election of Officers Discussion
i. Chairperson
ii. First Vice Chair
iii. Second Vice Chair
BACKGROUND
Youth Commissioners will elect Officers for the 2024-2025 session.
RECOMMENDATION
Electing Officers:
i. Chairperson
ii. First Vice Chair
iii. Second Vice Chair
Page 11 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Upcoming Events AGENDA SECTION:
New Business
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 6.d.
ATTACHMENTS: APPROVED BY: EF
RECOMMENDED ACTION: Discussion.
BACKGROUND
Youth Commissioners will discuss upcoming Community Events that they'll be participating in and
volunteer opportunities.
RECOMMENDATION
Discussion Only.
Page 12 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Meeting Dates Calendar AGENDA SECTION:
New Business
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 6.e.
ATTACHMENTS: 2024-2025 District 196 Calendar APPROVED BY: EF
RECOMMENDED ACTION: Discussion.
BACKGROUND
Youth Commissioners will review the District 196 calendar to determine meeting dates for 2024-2025.
RECOMMENDATION
Discussion.
Page 13 of 18
= No school for
all students
= No school for
some students
No-School Dates
Aug. 19-20 ����������New teacher workshops
Aug. 21-23, 26-27 Teacher workshops K-12 (Aug� 23 half day)
Aug. 30 ���������������No school grades K-12
Sept. 2 �����������������Labor Day (no school grades K-12)
Oct. 4 ������������������Data analysis/instructional alignment for all
staff (no school grades K-12)
Oct. 11 �����������������Conferences for high schools (no school
grades 9-12)
Oct. 17-18 �����������State teachers' convention
(no school grades K-12)
Nov. 7-8 ���������������Conferences for elementary and middle
schools (no school grades K-8)
Nov. 8 ������������������Staff development for high school staff
(no school grades K-12)
Nov. 11�����������������Staff development for all staff
(no school grades K-12)
Nov. 27 ����������������Staff development for all staff
(no school grades K-12)
Nov. 28-29 ����������Thanksgiving break
(no school grades K-12)
Dec. 23-Jan. 1 ����Winter break (no school grades K-12)
Jan. 17 ����������������Data analysis/instructional alignment for all
staff (no school grades K-12)
Jan. 20 ����������������Dr� Martin Luther King Jr� Day
(no school grades K-12)
Jan. 24 ����������������Conferences for high schools (no school
grades 9-12)
Feb. 6-7 ���������������Conferences for elementary and middle
schools (no school grades K-8)
Feb. 7 ������������������Staff development for high school staff
(no school grades K-12)
Feb. 17 ����������������Presidents' Day (no school grades K-12)
Feb. 18���������������� Staff development for all staff
(no school grades K-12)
March 7 ���������������Staff development for all staff
(no school grades K-12)
March 24-28 ��������Spring break (no school grades K-12)
March 31���������������Staff development for all staff
(no school grades K-12)
April 25 ���������������Data analysis/instructional alignment for all
staff (no school grades K-12)
May 26 ����������������Memorial Day (no school grades K-12)
June 6 �����������������Staff workshop (half day)
2024-25 Calendar
AUGUST 2024
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
SEPTEMBER 2024
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
OCTOBER 2024
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
APRIL 2025
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
MAY 2025
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
NOVEMBER 2024
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
JANUARY 2025
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
JULY 2024
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
3/11/2024
Start and End Dates
DECEMBER 2024
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
MARCH 2025
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
JUNE 2025
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
For information about possible school schedule changes
due to weather, go to www.District196.org�
FEBRUARY 2025
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28
Aug. 28-29 .........
Sept. 3 .............
June 5 ..............Last day of school
First days of school for grades 6-12;
Assessment days for grades K-5
First day of school for grades K-5;
School resumes for grades 6-12
Elementary Trimesters
Sept. 6-Dec. 1 (56 student contact days)
Dec. 5-March 9 (57 student contact days)
March 13-June 7 (56 student contact days)
Sept. 3-Nov. 26Dec. 2-March 6March 10-June 5 Middle Trimesters
Aug. 31-Dec. 1 (58 student contact days)
Dec. 5-March 9 (57 student contact days)
March 13-June 7 (56 student contact days)
Aug. 28-Nov. 26Dec. 2-March 6March 10-June 5
High School Trimesters Aug. 28-Nov. 26Dec. 2-March 6March 10-June 5 High School QuartersAug. 28-Nov. 1Nov. 4-Jan. 16Jan. 21-April 4April 7-June 5
Page 14 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Encouragement & Words of Wisdom from Outgoing
Members
AGENDA SECTION:
New Business
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 6.f.
ATTACHMENTS: APPROVED BY: EF
RECOMMENDED ACTION: Discussion.
BACKGROUND
Graduating Commissioners Alex, Johnson and State will briefly speak to the current and upcoming
Commissioners, offering encouragement and their words of wisdom.
RECOMMENDATION
Discussion.
Page 15 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Roundtable Discussion AGENDA SECTION:
New Business
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 6.g.
ATTACHMENTS: APPROVED BY: EF
RECOMMENDED ACTION: Discussion.
BACKGROUND
Youth Commissioners are encouraged to speak about any upcoming activities or happenings in their
lives as a group.
RECOMMENDATION
Discussion.
Page 16 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Youth Commissioner Reports AGENDA SECTION:
Reports
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 7.a.
ATTACHMENTS: APPROVED BY: EF
RECOMMENDED ACTION: Discussion.
BACKGROUND
Discussion of Youth Commissioner Reports
RECOMMENDATION
Discussion.
Page 17 of 18
EXECUTIVE SUMMARY
Youth Commission : May 22, 2024
AGENDA ITEM: Next Youth Commission Meeting Date - June 26,
2024, at 3:45 p.m.; Steeple Center (14375 South
Robert Trail) Room 202
AGENDA SECTION:
Reports
PREPARED BY: Sarah Ostroviak, Deputy City Clerk AGENDA NO. 7.b.
ATTACHMENTS: APPROVED BY: EF
RECOMMENDED ACTION: Mark Calendar for Upcoming June Meeting
BACKGROUND
Next Youth Commission Meeting Date - June 26, 2024, at 3:45 p.m.; Steeple Center (14375 South
Robert Trail) Room 202
RECOMMENDATION
None.
Page 18 of 18