HomeMy WebLinkAbout2024.06.24 UC Meeting Packet
AGENDA
Utility Commission Regular Meeting
Monday, June 24, 2024
6:30 PM
Conference Room, City Hall
1. CALL TO ORDER
2. ADDITIONS OR CORRECTIONS TO AGENDA
3. AUDIENCE INPUT
4. APPROVAL OF MINUTES
a. March 25, 2024 Utility Commission Meeting Minutes
5. PUBLIC HEARINGS
6. OLD BUSINESS
a. Manganese Discussion & Update
7. NEW BUSINESS
8. EXECUTIVE DIRECTOR’S REPORT
a. Well Pumping Report
b. Water Efficiency Grant Update
c. Major Projects Update
d. Action Item / Issues list
e. Set Next Meeting Agenda – September 23, 2024
9. ADJOURNMENT
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ROSEMOUNT UTILITY COMMISSION
REGULAR MEETING PROCEEDINGS
MARCH 25, 2024
CALL TO ORDER
Pursuant to due call and notice thereof, a regular meeting of the Rosemount Utility Commission
was held on Monday, March 25, 2024, at 5:30 PM in Rosemount Council Chambers, 2875 145th
Street West.
Commission Chair Johnson called the meeting to order with Commissioner Demuth.
Commissioner Miller was absent.
Staff present included the following; Mayor Weisensel, City Administrator Logan Martin, and
Public Works Director Nick Egger.
ADDITIONS OR CORRECTIONS TO AGENDA
Commissioner Demuth requested to add an item to Old Business, 6.B Manganese Update, and
that this item be a standing agenda item under Old Business going forward.
AUDIENCE INPUT
None.
APPROVAL OF MINUTES
4.a. November 27, 2023 Utility Commission Meeting Minutes
Commissioner Demuth abstained from approval of meeting minutes as she was not in
attendance at the November 27, 2023, meeting. This item will be tabled until the next meeting
as a quorum is not present.
PRESENTATION
None.
OLD BUSINESS
6.a. 2023 Water Efficiency and Stormwater Rebate Recap
Director Egger noted that there was less rebate activity in 2023. The storm water portion has
low activity with rain gardens and rain barrels being the primary focus of activity. The current
grant period ends June 30, 2024, and the city is in the process of applying for the next 2-year
grant period which starts July 1, 2024. The city will continue to promote the rebate program to
residents on multiple platforms.
Additionally, the city recently received notice that the Vermillion River Watershed Joint Power
Organization (VRWJPO) has discontinued their HOA audit program. In response, the City is
developing a program to reimburse HOAs and multifamily residential properties for a portion of
the costs to have an irrigation audit performed by a certified irrigation auditor. HOA and
multifamily properties that are accepted into the program will also be offered a modest grant
to pay for a portion of the costs to implement improvements recommended in the audit
performed.
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6.b. Manganese Outreach
Commissioner Demuth requested that the item "Manganese Outreach" be added to the agenda
and that it be a standing item under Old Business on all future agendas.
The commission has asked the city to create an informational insert on manganese in drinking
water to be sent with city utility billings. Staff will discuss internally the best option for outreach
to residents and will report back to the commission.
NEW BUSINESS
7.a. Summary of Utility Related Inquires and Concerns Reported by Residents in 2023
The commission reviewed the summary of utility related issues and concerns reported by
residents in 2023. It was noted that the majority of items are shut off requests and HOA
irrigation issues. The commission would also like to see the numbers for watering violations in
2023. Staff will reach out to Code Enforcement for this information.
EXECUTIVE DIRECTOR’S REPORT
8.a. 2023 Well Pumping Report & 2024 Well Pumping Report for January and February
The amount pumped in 2023 exceeded the annual amount of the city's DNR Well Appropriation
Permit. This resulted in the city paying an additional fee for going over the permitted amount. It
is likely the overage in the annual amount pumped is related to the ongoing drought in the area
coupled with continued development. With construction of a new well slated for 2025, staff are
working to apply for an increase to the annual appropriation permit.
Mayor Weisensel noted an error on page 10 of the agenda packet for the 2024 Well Pumping
Record. The total amount noted in the 2023 column does not match that of page 9. The 2023
Well Pumping Record appears to have a formulaic error on the spreadsheet.
8.b. 2023 City Water Usage
City water usage increased about 25% compared to 2022, likely due to continued drought
conditions. Staff highlighted a notable decrease in water usage at the splash pad attributed to
the reduced hours of operation in response to the state's drought monitoring directive.
Commissioners inquired about city park irrigation and what the city is doing to reduce irrigation
needs. Irrigation of athletic fields is necessary. However, staff will continue to seek ways to
reduce water consumption on athletic fields. Additionally, the city is working to incorporate
more perennials and natives, and fewer annuals in its plantings, which will reduce watering
needs.
Mayor Weisensel inquired about the potential conversion to artificial turf at the Flint Hills
athletic fields due to increased irrigation needs caused by soil conditions. He suggested a cost
analysis comparing the expenses of irrigation and maintenance of natural turf with those of
installing and maintaining artificial turf. Staff will contact the Parks & Recreation Director to
determine if such an analysis has been conducted previously.
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Commissioner Demuth expressed interest in revisiting the discussion on drilling an irrigation
well for the athletic fields. Staff will consult with the Parks & Recreation Director regarding any
prior evaluations of this option.
8.c. 10-Year Summary of City Water Consumption
City water usage has been increasing each year as new athletic fields and buildings have been
added. Staff noted that our irrigation specialist on staff continues to look for ways to improve
city irrigation systems by reducing water usage as these systems are repaired or updated as
needed.
8.d. Action Item / Issues list
The Commissioners were interested in learning more about what grass species were being used
for ground cover in new parks, suggesting that tall fescue have a presence due to its tolerance
for dryer conditions. Staff will reach out to the Parks & Recreation department to learn more
about the planting plans for new parks and report back at a future date.
8.e. Set Next Meeting Agenda – June 24, 2024
None.
ADJOURNMENT
There being no further business to come before the Utility Commission at the regular
commission meeting and upon a motion by Johnson and a second by Demuth, the meeting was
adjourned at 6:55 p.m.
Respectfully submitted,
Amy Simonson
Recording Secretary
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EXECUTIVE SUMMARY
Utility Commission Regular Meeting: June 24, 2024
AGENDA ITEM: Manganese Discussion & Update AGENDA SECTION:
OLD BUSINESS
PREPARED BY: Nick Egger, Public Works Director AGENDA NO. 6.a.
ATTACHMENTS: APPROVED BY: NAE
RECOMMENDED ACTION: No Action Requested - Update Only
BACKGROUND
Staff will provide the Commissioners with an update on Manganese level monitoring, public outreach,
and future considerations.
RECOMMENDATION
No action recommended. Update only.
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GPM 1,200 1,235 1,600 1,500 1,500 1,500 2,000 500 500
2023 Well 7 Well 8 Well 9 Well 12 Well 14 Well 15 Well 16 Rural 1 Rural 2 2024 Total 2023 Total % Change 2023 2024 Diff
Jan 0 0 0 17,166,000 1,052,000 25,843,000 0 2,620,000 2,461,000 49,142,000 44,173,000 11.2% 2.25 0.13 -2.12
Feb 0 15,000 16,606,000 73,000 0 114,000 18,910,000 2,472,000 2,387,000 40,577,000 42,162,000 -3.8% 2.38 0.65 -1.73
Mar 0 0 1,953,000 15,206,000 23,484,000 0 2,231,000 2,518,000 2,449,000 47,841,000 47,112,000 1.5% 2.72 2.51 -0.21
Q1 Total 0 15,000 18,559,000 32,445,000 24,536,000 25,957,000 21,141,000 7,610,000 7,297,000 137,560,000 133,447,000 3.1%7.35 3.29 -4.06
Apr 3,000 21,814,000 792,000 78,000 112,000 27,480,000 216,000 2,580,000 2,916,000 55,991,000 46,373,000 20.7% 2.39 4.19 1.80
May 0 35,153,000 1,848,000 8,863,000 42,627,000 2,570,000 3,889,000 1,652,000 4,668,000 101,270,000 110,781,000 -8.6% 1.62 5.81 4.19
Jun 0 162,212,500 -100.0% 0.93 -0.93
Q2 Total 3,000 56,967,000 2,640,000 8,941,000 42,739,000 30,050,000 4,105,000 4,232,000 7,584,000 157,261,000 359,517,000 -56.3%4.94 10.00 5.06
Jul 0 168,701,000 -100.0% 2.57 -2.57
Aug 0 182,711,000 -100.0% 2.29 -2.29
Sep 0 151,939,000 -100.0% 5.72 -5.72
Q3 Total 0 0 00 00000 0503,351,000 -100.0%10.58 0.00 -10.58
Oct 0 87,864,000 -100.0% 4.50 -4.50
Nov 0 46,602,000 -100.0% 0.04 -0.04
Dec 0 50,371,000 -100.0% 2.28 -2.28
Q4 Total 0 0 00 00000 0153,856,000 -100.0%6.82 0.00 -6.82
Total 3,000 56,982,000 21,199,000 41,386,000 67,275,000 56,007,000 25,246,000 11,842,000 14,881,000 294,821,000 1,150,171,000 -74.4%29.69 13.29 -16.40
Average/Mo 600 11,396,400 4,239,800 8,277,200 13,455,000 11,201,400 5,049,200 2,368,400 3,108,000 59,096,000 101,790,826 -41.9%
Average/Day 8 156,115 58,079 113,386 184,315 153,444 69,167 32,444 40,770 807,729 3,335,118 -75.8%
294,821,000 290,601,000 1.5% 29.69 13.29 -16.40
2024 Well Pumping Record
Precipitation
Year To-Date
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EXECUTIVE SUMMARY
Utility Commission Regular Meeting: June 24, 2024
AGENDA ITEM: Water Efficiency Grant Update AGENDA SECTION:
EXECUTIVE DIRECTOR’S
REPORT
PREPARED BY: Nick Egger, Public Works Director AGENDA NO. 8.b.
ATTACHMENTS: APPROVED BY: NAE
RECOMMENDED ACTION: No Action - Informational Only
BACKGROUND
The City was successful in its application to the MetCouncil for the 2024-26 Water Efficiency Grant
program, receiving up to $27,000 to put towards reimbursements.
Although not all funds available from the 2022-24 program were utilized, the program has still been a
success in garnering participation from residents for the installation of efficient plumbing fixtures and
energy start appliances, and by a few HOAs for irrigation audits. We'll continue to push for the public
to take advantage of the opportunity, starting with promotion of the program in the summer
newsletter and along the way thereafter through other mediums.
RECOMMENDATION
No action necessary.
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EXECUTIVE SUMMARY
Utility Commission Regular Meeting: June 24, 2024
AGENDA ITEM: Major Projects Update AGENDA SECTION:
EXECUTIVE DIRECTOR’S
REPORT
PREPARED BY: Nick Egger, Public Works Director AGENDA NO. 8.c.
ATTACHMENTS: APPROVED BY: NAE
RECOMMENDED ACTION: No Action Requested - Updates Only
BACKGROUND
Staff will provide a summary and update of major and impactful utility system projects taking place this
year within the City.
• Meta Data Center project (utility extensions on Audrey & Blaine Avenues)
• CSAH 42 Trunk Watermain & PRV Relocation
• Aspen Avenue Extension
• Akron Avenue Extension
• Well No. 17
• VFD Installations
RECOMMENDATION
No action recommended. Updates only.
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