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HomeMy WebLinkAbout20241028 PRM RM AGENDA Parks & Recreation Commission Regular Meeting Monday, October 28, 2024 7:00 PM Council Chambers, City Hall 1. CALL MEETING TO ORDER 2. ADDITIONS OR CORRECTIONS TO AGENDA 3. APPROVAL OF MINUTES a. Minutes of September 23, 2024, Regular Meeting 4. AUDIENCE INPUT 5. DISCUSSION (Response to Audience Input): 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Devco Development b. RC STEAM Facility c. Indoor Ice Update d. Parks and Recreation Fees e. Director's Report 8. ADJOURNMENT Page 1 of 23 Page 2 of 23 Page 3 of 23 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: October 28, 2024 AGENDA ITEM: Devco Development AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.a. ATTACHMENTS: Location Map - Devco, Devco Development Plan APPROVED BY: DLS RECOMMENDED ACTION: Motion to recommend the City Council approve the Devco Development plans as submitted and to collect cash in-lieu of land to meet the parks dedication requirements for the 192 units. The cash dedication for 192 units would be $480,000 (192 units x $2,500 per unit). BACKGROUND The Parks and Recreation Department recently reviewed the development plans for the Devco apartment complex project. The submittal includes a 192-unit apartment complex. After reviewing the plans, the Parks and Recreation Department staff has the following comments: PARKS DEDICATION The parks dedication requirement for 192 high density residential units is .02 acres of land per unit or $2,500 per unit. The City’s Parks Master Plan does not call for a park in this area, so staff is recommending the city collect cash in-lieu of land to meet the parks dedication requirements for the 192 units. The cash dedication for 192 units would be $480,000 (192 units x $2,500 per unit). With regards to the trails and sidewalks, staff is recommending that the developer extend the existing trail to their east property line. Staff is recommending that City not provide any parks dedication credit for any private amenities being proposed on their site. RECOMMENDATION Staff is recommending the City Council approve the Devco Development plans as submitted and to collect cash in-lieu of land to meet the parks dedication requirements for the 192 units. The cash dedication for 192 units would be $480,000 (192 units x $2,500 per unit). Page 4 of 23 Location Map Page 5 of 23 Page 6 of 23 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: October 28, 2024 AGENDA ITEM: RC STEAM Facility AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.b. ATTACHMENTS: APPROVED BY: DLS RECOMMENDED ACTION: None, discussion only. BACKGROUND Staff recently received a request to consider building an RC STEAM facility. RC is for remote control, while STEAM is Science, Technology, Engineering, Architecture and Math. The person requesting this feels that the area needs a way of getting our young people interested in the STEAM fields through the fun activities of remote-control hobbies, planes, cars, robots and boats to be more specific. What they are looking for is a facility(s) that would have both flying fields for the planes, water ponds for the boats and both inside and outside space for the cars, along with the support facilities for all the above, also to include rooms for instruction/presentations from local engineers encompassing the above fields. RC cars, planes and boats currently cover Civil, Mechanical, Electrical, Industrial, Automotive, Aeronautical Engineering and other areas. RECOMMENDATION This is a discussion item only and no action is required. Page 7 of 23 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: October 28, 2024 AGENDA ITEM: Indoor Ice Update AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.c. ATTACHMENTS: APPROVED BY: DLS RECOMMENDED ACTION: None, discussion only. BACKGROUND Staff wanted to provide an update on what we have been working on related to the need for additional indoor ice in Rosemount. Listed below are some of the details of the work being done. • City staff and representatives from RAHA have been discussing future ice needs since the early part of 2023. Our plan was to review data and plan for our facility needs over the next couple of years and address the need in approximately 2027 or 2028. With the announcement of The Pond closing, this changes the indoor ice offerings in a big way in our community. • Staff have communicated with all parties (renter, management company and building owner) regarding the closing of The Pond. They will be out of the building by the end of March 2025. RAHA annually uses approximately 900 hours of ice at The Pond. • The topic of “ice needs” has been discussed in depth with RAHA. In past years, RAHA has used between approximately 2,100 and 2,400 hours of ice during the main season. RAHA anticipates that they will need closer to 2,800 hours of ice as they move towards being closer to the USA Ice Use Standards. • During the 2022-23 season, RAHA used 563 hours at IGH, 586 at RCC, 946 at The Pond and 22 hours at other locations. • Staff reached out to discuss ice availability with several cities, including Eagan, Apple Valley, Lakeville, Inver Grove Heights and Burnsville. The opportunities are limited due to ice use agreements that are already in place. • Facility partnership opportunities have been discussed with the Farmington Hockey Association, the City of Eagan, and we have also reached out to the Eagan Hockey Association. We are still waiting to see if a partnership could be a possibility. • Staff met with rink designers and engineers to discuss cost estimates for indoor ice rinks. • Staff recently attended the October 9th RAHA board meeting to let them know what is happening regarding this subject. Also, we want to check to see what they are doing to secure additional indoor ice for their association. Page 8 of 23 RECOMMENDATION None, discission only. Page 9 of 23 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: October 28, 2024 AGENDA ITEM: Parks and Recreation Fees AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.d. ATTACHMENTS: 2024 Parks and Recreation Fee Schedule APPROVED BY: DLS RECOMMENDED ACTION: None, discussion only. BACKGROUND On an annual basis the Parks and Recreation Commission reviews the Parks and Recreation related portion of the City’s Fees and Fee Policy. Staff typically makes recommendations as to whether the fees and fee policy should be changed and also provides data to support the recommended changes. Fees are often set based on trying to offset some of the operating costs and staying current with other similar facilities in the market. Included in the packet are the current 2024 fees. Staff will make recommendations for the 2025 fees at the meeting in November. At the meeting in November, staff will provide some comparison data to help with showing where we are with our fees compared to some other local cities. Staff will review the current fees with the Commission at the meeting on Monday. RECOMMENDATION None, discussion only. Page 10 of 23 28 PARKS AND RECREATION FEES I.COMMUNITY CENTER, ARENA, AND FACILITIES A.Definitions 1.City Groups, Organizations, or Activities (City sponsored activities.) Includes Rosemount Halloween Festivity, Leprechaun Days, and Shamrock Awards Banquet. 2.Civic and Non-Profit Groups Includes civic organizations, political groups, churches, athletic associations, fraternal groups, charitable groups, and character building organizations devoted to social, educational, recreational and civic development or other like purposes. 3.Commercial Groups Includes groups that operate for profit or the purpose of promotion or advertisement. 4.Governmental Agencies Includes county, state, federal, and special tax districts serving Rosemount residents. 5.Non-Resident Groups Includes groups having more than one-half of their members not living within the Rosemount City limits. 6.Resident Any person who maintains a residential address in the City of Rosemount. 7.Resident Groups Includes groups having more than one-half of their members living within the Rosemount City limits. 8.School District #196 Includes all directly related school activities including curricular, co-curricular, extracurricular and all directly controlled school organizations; including Community Education. 9.Resident Athletic Groups Includes RAAA and RAHA. Page 11 of 23 29 B. Priority for Scheduling Facilities 1. Purpose Due to the large number of organizations that request Community Center facilities, the City Council has deemed it necessary to group by activity these organizations and establish a priority in order to insure that Community Center facilities are made available so as to best meet community needs. 2. Priority of Users a. National Guard b. Rosemount Parks and Recreation programs c. Community events d. All others 3. Permits and Rental Agreements Uses may be determined by permit, contract or rental agreement on such terms as mutually agreed upon. C. Facility Fees 1. Purpose The City Council establishes the following user classifications for the purpose of setting fees. Specific fee charges are dependent on the purpose of the activities, type of group, facility that is requested and special services and/or equipment needed, with consideration to the market place and such other factors as may be deemed relevant. A fee schedule will be established by the City Council after review and recommendation of the Parks and Recreation Commission. The fee schedule will be reviewed as necessary but not less than annually by the Parks and Recreation Commission. Under supervision of the Parks and Recreation Director, the management staff at the Community Center would have the ability to negotiate for last minute rentals, long term rentals, and special events in order to maximize use of the Community Center. Staff would provide quarterly exception reports. 2. Fee Class of Users Class 1: City sponsored activities Class 2: Residents, resident civic, resident non-profit groups, ISD 196 schools, other Rosemount schools, and resident commercial groups. Class 3: Non-residents, non-resident civic, non-resident non-profit groups, and other governmental agencies, and non-resident commercial groups. 3. Fees Page 12 of 23 30 a. Auditorium Auditorium alone:* FEE CLASS HOURLY RATE Class 1 No fee for City sponsored events. Class 2 $53 per hour Class 3 $68 per hour Auditorium with the Banquet Room and adjoining Lobby:* (all day fee) FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE (Sun-Thurs)** Class 1 No fee for City sponsored events. Class 2 $975 $875 $575 Class 3 $1,325 $1,225 $775 ** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight. Page 13 of 23 31 b. Banquet Room FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE (Sun-Thurs)** Class 1 No fee for City sponsored events. Class 2 $875 $775 $475 Class 3 Class 2/3 $1,075 Holidays $975 Additional $500 $525 ** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight. c. Classrooms 204-215 FEE CLASS PER CLASSROOM Class 1 No fee for City sponsored events. Class 2 $27 per 3 hours per Classroom Class 3 Classroom 221 Class 1 Class 2 Class 3 $33 per 3 hours per Classroom No Fee $42 first 3 hour block $48 first 3 hour block Regular use of the Classrooms: The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting per month. Dependent upon space availability, Rosemount Community Center Staff will coordinate the free meeting space to best accommodate multiple users. An organization can reserve up to one year in advance of the reservation period, and is charged a non-refundable $26 reservation fee. An additional fee may be assessed relating to cleaning and setup costs. Page 14 of 23 32 d. Gymnasium FEE CLASS HOURLY Class 1 No fee for City sponsored events. Class 2 $37 + tax per hour Class 3 $58 + tax per hour Banquets or dance events in the Gymnasium will be charged Banquet Room rates. Groups of 50 or more using the Gymnasium will be charged a custodial fee of $25 per hour of use. e. Audio Visual Equipment Easels, paper and markers may be rented for $16 + tax per use. (Easels are free of charge if no paper and markers are requested.) . There is no charge for use of microphones and lecterns. f. Arena Prime Time Ice Non Prime Time Ice Spring/Summer Ice $235 + tax per hour (During Prime Season) $155 + tax per hour (During Prime Season) $155 + tax per hour Prime Ice Season: January, February, March, September, October, November and December Spring/Summer Ice Season: April, May, June, July and August Prime Time Rental Hours: Monday – Sunday 5:00 a.m. – 10:00 p.m. Non-Prime Rental Hours: Monday – Sunday 10:00 p.m. – 5:00 a.m. Dry Floor Events: Fees + tax to be negotiated by management staff Public Skating Fees: Page 15 of 23 33 The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows: 1.Community Center sponsored programs (Open Skating, Learn to Skate, events, etc.) 2.Rosemount High School Girls and Boys Hockey games and practices, based on limits mutually agreed upon. Schedule request are due by May 1st, revisions due by May 31st 3.Rosemount Area Hockey Association. Schedule provided by, June 1st revisions due by July 31st. 4. Signed Ice contract is due no later than August 7th, each year, after August 7th, RAHA will be required to purchase all ice hours in signed contract. 5.Other hockey associations or organizations requesting 200 or more hours per year. After the above groups have been scheduled consecutively, ice time for secondary users (less than 200 hours per year) will be scheduled on a first come, first served basis. 6.Cancellations: Cancellations will be subject to 50% of the rental fee. 4.Deposits a. Specific to Banquet Room events, a damage deposit of $500 is required two weeks prior to the event. As to the Auditorium and Gymnasium, depending on the type of event and group size, a damage deposit of up to $500 may be added to rental charges. Pending the rental space does not incur any damages; the deposit will be refunded within 21 days after the event date. b.Specific to the Auditorium, Banquet Room and Gymnasium, a non-refundable rental deposit of one-half the fee is required within two weeks of permit issue. The renter will forfeit the reservation if the rental deposit is not received within two weeks after the permit issue date. The balance of the room fee is due two weeks prior to the event. c. Specific to the Ice Arena, a non-refundable deposit of 50% of the total contract price is required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a deposit and will make full payment for the previous month’s ice bill. d.Specific to the Classrooms, the rental fee is required with the signed permit. The reservation is not confirmed until both the signed permit and the fees are paid. Page 16 of 23 34 II.OUTDOOR FACILITIES A. Park Facility Priority Use All City of Rosemount Parks and Recreation Activities will be given priority; all facilities will be scheduled to accommodate these activities. After all Parks and Recreation activities have been scheduled accordingly, then requests will be granted to other users in order of their priority as listed below. User Groups 2, 5, 6 and 7 are charged facility fees for tournaments and camps only. Fees are not charged for regular season play. 1.City Sponsored Events - All Parks and Recreation Activities which include, but are not limited to, adult leagues, tournaments, playground programs, special events, etc. 2.RAAA and RAHA 3.Residents 4.Other youth sports organizations based on resident participants 5.Rosemount Schools K-12 6.Rosemount Colleges and Universities (unless a special agreement is in place for use) 7. All Other Requests B. Facility Fees 1.Erickson Softball Complex and Tournament Fees: Athletic Fields (Ball, Soccer) Field Maintenance Chalk Field Dry 2.Park Shelter Fees: Open Shelter (does not include other park amenities) Enclosed Shelter (does not include other park amenities) Amphitheater (comes with use of Central Park Shelter) 3.Non-League Facility Fees: Fields (Ball, Soccer) Tennis Court Hockey Rink Volleyball Court $50 + tax/field/day $37/hour or cost incurred by City Cost incurred by City Cost incurred by City $53 + tax/day (Resident) $70 + tax/day (Non-Resident) $84 + tax/day (Resident) $137 + tax/day (Non-Resident) $158 + tax/day (Resident) $263 + tax/day (Non-Resident) $42 + tax/field/day $11 + tax/court/4 hours $16 + tax/rink/4 hours $11 + tax/court/day Page 17 of 23 35 4.Camps 5.Independent League Field Fees: Fields (Ball, Soccer, Outdoor Rinks) 6.Other Fees: DCTC Soccer Lights Portable Toilet Damage Deposit Lost Key Fee $57 + tax/field/day (Resident)* $70 + tax/field/day (Non-Resident)* * Direct Maintenance Fees for camps will be added to rental fees $315 + tax/team/12 week season $37 + tax Based upon price quoted by toilet provider $158 for all events (refundable) $53 per key 7.Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather Page 18 of 23 36 II.The Rosemount Steeple Center Fees Monday-Thursday Friday Saturday Sunday Assembly Hall 6-Hour Rental Block 9:00am – 3:00pm Assembly Hall Full Day Rental 9:00am-11:00pm Assembly Hall Available Hours 2:00pm – 9:00pm* OR *Minimum 5-Hr Rental 2023 Rental Rates 5:00pm – 11:00pm All rentals are tax exempt Full Day Rental 9:00am-11:00pm ASSEMBLY HALL 3-Hour Min. Rental Resident: $150 6-Hour Min. Rental Resident: $300 Full Day Rental Resident: $700 5-Hour Min. Rental Resident: $250 (2,520 sq. ft., 36’x70’) (Stage: 23’-38’ wide, up to 28’ deep) Non-Resident:$210 Non-Resident:$420 Non-Resident:$980 Non-Resident: $350 Theater Seating Capacity: 204 Capacity With Tables/Chairs: 192 Additional Hours Resident: $50/hr Full Day Rental Resident: $700 Non- Additional Hours Resident: $50/hr Non Resident:$70 Resident:$980 Non Resident:$70 /hr /hr 3-Hour Min. Rental Resident: $60 Non-Resident: $70 3-Hour Min. Rental 6-Hour Min. Rental Resident: $150 Non-Resident:$180 5-Hour Min. Rental Resident: $125 Non-Resident:$150 ROOM #100 Capacity With Tables/Chairs: 60 3’ Square Card Tables (up to 15) Between 8am-5pm Resident: $75 Non-Resident:$90 Available Hours: Sun-Thurs, 8am-9pm Fri-Sat, 9am-11pm Additional Hours Resident: $20/hr Non Resident:$25/hr 6-Hour Min. After 5pm Resident: $150 Non-Resident:$180 Additional Hours Resident: $25/hr Non Resident: $30/hr Additional Hours Resident: $25/hr Non Resident: $30/hr Additional Hours Resident: $25/hr Non Resident: $30/hr ROOM #200/201 Capacity With Tables/Chairs: 80 8’ Banquet Tables (up to 10) Available Hours: Sun-Thurs, 8am-9pm Fri-Sat, 9am-11pm 3-Hour Min. Rental 3-Hour Min. Rental 6-Hour Min. Rental 5-Hour Min. RentalBetween 8am-5pm Resident: $75 Resident: $90 Resident: $180 Resident: $150 Non-Resident: $90 Non-Resident:$105 Non-Resident:$210 Non-Resident:$175 Additional Hours Resident: $25/hr Non Resident:$30/hr 6-Hour Min. After 5pm Resident: $180 Non-Resident:$210 Additional Hours Resident: $30/hr Non Resident:$35/hr Additional Hours Resident: $30/hr Non Resident:$35/hr Additional Hours Resident: $30/hr Non Resident:$35/hr 3-Hour Min. Rental Resident: $45 Non-Resident: $60 3-Hour Min. Rental 6-Hour Min. Rental Resident: $120 Non-Resident:$150 5-Hour Min. Rental Resident: $100 Non-Resident:$125 ROOM #202 Capacity With Tables/Chairs: 48 8’ Banquet Tables (up to 6) Between 8am-5pm Resident: $60 Non-Resident:$75 Available Hours: Sun-Thurs, 8am-9pm Fri-Sat, 9am-11pm Additional Hours Resident: $15/hr Non Resident:$20/hr 6-Hour Min. After 5pm Resident: $120 Non-Resident:$150 Additional Hours Resident: $20/hr Non Resident: $25/hr Additional Hours Resident: $20/hr Non Resident: $25/hr Additional Hours Resident: $20/hr Non Resident: $25/hr Page 19 of 23 37 ADDITIONAL FEES: $300.00 Refundable Damage Deposit* $315.00 Security Fee if alcohol is served (see Alcohol Policy) $200.00 Change Over Fee (ex: Ceremony to Reception) *Damage Deposits required for rental of Assembly Hall only EQUIPMENT RENTAL: ITEM: FEE: Screen Rental $25/per event- plus tax LCD Rental $10/per event - plus tax Page 20 of 23 38 IV. PARK DEDICATION FEES A. Park Dedication Fees Park dedication fees are outlined in City Subdivision Ordinance and City Ordinance No. XVII.103 and .107 which state: In all new residential subdivisions, the City shall require that a sufficient portion of such land be set aside and dedicated to the public for parks, playgrounds or other public use exclusive of property dedicated for streets and other public ways. It shall be presumed that a sufficient amount of land has been dedicated for parks and playgrounds for the present and future residents of the subdivision, if the subdivider dedicates at least 1/25 of an acre per dwelling unit that can be constructed in the subdivision. The City upon consideration of the particular type of development proposed in the subdivision may require larger or lesser amounts of land be dedicated if the City determines that the present and future residents of the subdivision would require greater or lesser amounts of land for such purposes. The City shall determine whether cash in lieu of land dedication is more appropriate. The amount of cash dedication shall be determined by multiplying the number of acres otherwise required to be dedicated by the average value of comparable undeveloped land set by resolution by the City Council. In all new commercial and industrial subdivisions, it shall be presumed that a sufficient amount of land has been dedicated to serve the needs of the resident and working population if the sub divider dedicates at least ten percent (10%) of the land in the subdivision for parks, recreation and usable open space. The City upon consideration of the particular type of development proposed in the subdivision may require larger or lesser amounts of land to be dedicated if it determines that the present and future residents of the subdivision would require greater or lesser amounts of land for such purposes. The City shall determine whether cash in lieu of land dedication is appropriate. The amount of cash dedication shall be determined by multiplying the number of acres otherwise required to be dedicated by the average value of comparable undeveloped land set by resolution of the City Council. Land Values for the dedication of land and/or cash contribution: New residential subdivision Low density Residential $85,000 per acre/$3,400 per unit Medium density Residential $95,000 per acre/$2,850 per unit High density Residential $125,000 per acre/$2,500 per unit Commercial subdivision $90,000/acre Industrial subdivision $50,000/acre Business Park development $85,000/acre Page 21 of 23 EXECUTIVE SUMMARY Parks & Recreation Commission Regular Meeting: October 28, 2024 AGENDA ITEM: Director's Report AGENDA SECTION: NEW BUSINESS PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.e. ATTACHMENTS: APPROVED BY: DLS RECOMMENDED ACTION: None, discussion only. BACKGROUND Park Improvement Fund Balance as of September 30, 2024: $6,392,430.30 Inflows to the Park Improvement Fund last month were as follows: Dedication fees – $0 Grants/Other - $0 Interest - $5,627.29 Donations - $0 Expenditures – $302,859.44 (Park planning and project costs) Central Park/Public Works Campus Master Planning – This project was presented to the Parks and Recreation Commission and City Council at a recent joint meeting and was well received. Staff are now working with the design team to develop cost estimates for the proposed improvements and are refining the concept plans based on input at the joint meeting. Life Time Project - Things are moving along as expected. We expect construction to finish up in late December and the facility to open in in early January. Bonaire Path Trail Design – The consultant for this project is in the final stages of the design. Once the plans are complete, we will host a neighborhood meeting to discuss the future improvements. Staff are planning to include this project in our 2025 Capital Improvement Budget. UMore Ballfields Park Building – Oertel Architects has finished 90% of the project plans. The plans are being reviewed by staff. We are still hoping to break ground on the project this fall. Dunmore Park – The contractor is on site working on this project and we expect everything to be complete in the next 15 days. Talamore Park – The project construction is wrapping up and is open for use. The grass is starting to fill in, and the park is looking good. Page 22 of 23 Dunmore Greenway Trail – Staff are completing the work with Dakota County to secure the necessary land needed for the southern portion of the trail. SRF (consulting engineers) are under contract to finish up the design for the greenway trail and prepare the project for bid in 2025 once the property needs for the trail have been met. Amber Fields Pickle Ball Project – The project is still under construction and work has been slow, but we expect the project to be complete in late-October. Staff will provide more details about the project at the Commission meeting. Amber Fields Public Parks (developer installed) - Maplewood Development continues to work on the public improvements that started being installed this summer. The work being done appears to be trail development and grading. The nature-based playground is installed and developer is prepping for the traditional playground, sundial, sun shelters and landscaping. RECOMMENDATION None, discussion only. Page 23 of 23