HomeMy WebLinkAbout20241125 PRM RM
AGENDA
Parks & Recreation Commission
Regular Meeting
Monday, November 25, 2024
7:00 PM
Council Chambers, City Hall
1. CALL MEETING TO ORDER
2. ADDITIONS OR CORRECTIONS TO AGENDA
3. APPROVAL OF MINUTES
a. Minutes of the October 28, 2024, Regular Meeting
4. AUDIENCE INPUT
5. DISCUSSION (Response to Audience Input):
6. UNFINISHED BUSINESS
a. Parks and Recreation Fees
7. NEW BUSINESS
a. Director's Report
8. ADJOURNMENT
Page 1 of 24
ROSEMOUNT PARKS & RECREATION COMMISSION
REGULAR MEETING PROCEEDINGS
OCTOBER 28, 2024
CALL MEETING TO ORDER
Pursuant to due call and notice thereof, a regular meeting of the Rosemount Parks and
Recreation Commission was held on Monday, October 28, 2024, at 7:00 PM. in Rosemount City
Hall Conference Room, 2875 145th Street West.
Chair Eliason called the meeting to order with Commissioners Edminson, DeBettignies and
McDonald. Commissioners Bonkoski and Speich were absent.
Staff present included the following;
Parks and Recreation Director Dan Schultz
Recording Secretary Michelle Rambo
Guest: Mike McMenomy
ADDITIONS OR CORRECTIONS TO AGENDA
APPROVAL OF MINUTES
a. Minutes of September 23, 2024, Regular Meeting
Motion by DeBettignies Second by McDonald
Motion to approve Minutes of September 23, 2024, regular Meeting
Ayes: 5.
Nays: None. Motion carried.
AUDIENCE INPUT
Mike McMenomy presented information to the Commission regarding the influx of Monarch
Butterflies in McMenomy Woods.
DISCUSSION (Response to Audience Input):
UNFINISHED BUSINESS
NEW BUSINESS
a. Devco Development
Motion by DeBettiginies Second by McDonald
Page 2 of 24
Motion to recommend the City Council approve the Devco
Development plans as submitted and to collect cash-in-lieu of land to
meet the parks dedication requirements for the 192 units. The cash
dedication for 192 units would be $480,000 (192 units x $2,500 per
unit). Staff is also recommending that the developer extend the existing
trail to their east property line.
Ayes: 5.
Nays: None. Motion carried.
b. RC STEAM Facility
Discussion item only regarding a recent request to consider building an RC STEAM
facility. No action required.
c. Indoor Ice Update
Director Schultz provided an update on what we have been working on related to the
need for additional indoor ice in Rosemount.
d. Parks and Recreation Fees
On an annual basis, the Parks and Recreation Commission reviews the Parks and
Recreation related portion of the City's Fees and Fee Policy. Staff will make
recommendations for the 2025 fees at the November meeting.
e. Director's Report
Park Improvement Fund Balance as of September 30, 2024: $6,392,430.30
Inflows to the Park Improvement fund last month were as follows:
Dedication fees - $0
Grants/Other - $0
Interest - $5,627.29
Donations - $0
Expenditures - $302,859.44 (park planning and project costs)
ADJOURNMENT
There being no further business to come before the Parks and Recreation Commission at the
regular meeting and upon a motion by DeBettignies and a second by Edminson, the meeting
was adjourned at 8:10 p.m.
Respectfully submitted,
Michelle Rambo
Recording Secretary
Page 3 of 24
EXECUTIVE SUMMARY
Parks & Recreation Commission Regular Meeting: November 25, 2024
AGENDA ITEM: Parks and Recreation Fees AGENDA SECTION:
UNFINISHED BUSINESS
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 6.a.
ATTACHMENTS: 2024 Parks and Recreation Fee Schedule, Copy of
October 2024 Market Ice Rate Comparison, 2024
Fee Comparison Information Parks - Lacelle, Steeple
Center Fee Comparison for 2024 fees SB, 2024 RCC
Fee Comparison Information - Mark
APPROVED BY: DLS
RECOMMENDED ACTION: Motion to recommend that the City Council change the parks and recreation
fees as listed below and recommended by staff:
Indoor Ice: (The Arena fee changes would be put in place starting January of 2026)
*Increase hourly PRIME ICE from $235 to $255
*Increase hourly NON-PRIME ICE from $155 to $175
*Increase hourly SPRING/SUMMER PRIME/NON-PRIME ICE from $155 to $175
*Additional language – No school days rentals are charged at the prime rate.
*This information will be shared with rink users in the winter of 2025, so they have time to budget for
the changes in 2026.
Steeple Center: Increase the Saturday (all day) rentals from Res. $700 to $840 and non-residents from
$980 to $1120.
BACKGROUND
On an annual basis the Parks and Recreation Commission reviews the Parks and Recreation related
portion of the City’s Fees and Fee Policy. Staff typically makes recommendations as to whether the
fees and fee policy should be changed and also provides data to support the recommended changes.
Fees are often set based on trying to offset a portion of the operating costs and staying current with
other similar facilities in the market.
Included in the packet are some comparison rate data to help with showing where we are with our
fees compared to some other local facilities. After reviewing the rates of other facilities, staff is
recommending we update our fees for 2025 with the changes listed below:
Indoor Ice: (The Arena fee changes would be put in place starting January of 2026)
*Increase hourly PRIME ICE from $235 to $255
*Increase hourly NON-PRIME ICE from $155 to $175
Page 4 of 24
*Increase hourly SPRING/SUMMER PRIME/NON-PRIME ICE from $155 to $175
*Additional language – No school days rentals are charged at the prime rate.
*This information will be shared with rink users in the winter of 2025, so they have time to budget for
the changes in 2026.
Parks: No changes are being recommended
Community Center: No changes are being recommended.
Steeple Center: Increase the Saturday (all day) rentals from Res. $700 to $840 and non-residents from
$980 to $1120.
RECOMMENDATION
Motion to recommend that the City Council change the parks and recreation fees as listed below and
recommended by staff:
Indoor Ice: (The Arena fee changes would be put in place starting January of 2026)
*Increase hourly PRIME ICE from $235 to $255
*Increase hourly NON-PRIME ICE from $155 to $175
*Increase hourly SPRING/SUMMER PRIME/NON-PRIME ICE from $155 to $175
*Additional language – No school days rentals are charged at the prime rate.
*This information will be shared with rink users in the winter of 2025, so they have time to budget for
the changes in 2026.
Steeple Center: Increase the Saturday (all day) rentals from Res. $700 to $840 and non-residents from
$980 to $1120
Page 5 of 24
28
PARKS AND RECREATION FEES
I.COMMUNITY CENTER, ARENA, AND FACILITIES
A.Definitions
1.City Groups, Organizations, or Activities (City sponsored activities.)
Includes Rosemount Halloween Festivity, Leprechaun Days, and Shamrock
Awards Banquet.
2.Civic and Non-Profit Groups
Includes civic organizations, political groups, churches, athletic associations,
fraternal groups, charitable groups, and character building organizations devoted to
social, educational, recreational and civic development or other like purposes.
3.Commercial Groups
Includes groups that operate for profit or the purpose of promotion or
advertisement.
4.Governmental Agencies
Includes county, state, federal, and special tax districts serving Rosemount
residents.
5.Non-Resident Groups
Includes groups having more than one-half of their members not living within the
Rosemount City limits.
6.Resident
Any person who maintains a residential address in the City of Rosemount.
7.Resident Groups
Includes groups having more than one-half of their members living within the
Rosemount City limits.
8.School District #196
Includes all directly related school activities including curricular, co-curricular,
extracurricular and all directly controlled school organizations; including
Community Education.
9.Resident Athletic Groups
Includes RAAA and RAHA.
Page 6 of 24
29
B. Priority for Scheduling Facilities
1. Purpose
Due to the large number of organizations that request Community Center facilities,
the City Council has deemed it necessary to group by activity these organizations and
establish a priority in order to insure that Community Center facilities are made
available so as to best meet community needs.
2. Priority of Users
a. National Guard
b. Rosemount Parks and Recreation programs
c. Community events
d. All others
3. Permits and Rental Agreements
Uses may be determined by permit, contract or rental agreement on such terms as
mutually agreed upon.
C. Facility Fees
1. Purpose
The City Council establishes the following user classifications for the purpose of
setting fees. Specific fee charges are dependent on the purpose of the activities, type
of group, facility that is requested and special services and/or equipment needed,
with consideration to the market place and such other factors as may be deemed
relevant. A fee schedule will be established by the City Council after review and
recommendation of the Parks and Recreation Commission. The fee schedule will be
reviewed as necessary but not less than annually by the Parks and Recreation
Commission. Under supervision of the Parks and Recreation Director, the
management staff at the Community Center would have the ability to negotiate for
last minute rentals, long term rentals, and special events in order to maximize use of
the Community Center. Staff would provide quarterly exception reports.
2. Fee Class of Users
Class 1: City sponsored activities
Class 2: Residents, resident civic, resident non-profit groups, ISD 196 schools,
other Rosemount schools, and resident commercial groups.
Class 3: Non-residents, non-resident civic, non-resident non-profit groups, and
other governmental agencies, and non-resident commercial groups.
3. Fees
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30
a. Auditorium
Auditorium alone:*
FEE CLASS HOURLY RATE
Class 1 No fee for City sponsored events.
Class 2 $53 per hour
Class 3 $68 per hour
Auditorium with the Banquet Room and adjoining Lobby:* (all day fee)
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $975 $875 $575
Class 3 $1,325 $1,225 $775
** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than midnight.
Page 8 of 24
31
b. Banquet Room
FEE CLASS SATURDAY FEE FRIDAY FEE WEEKDAY FEE
(Sun-Thurs)**
Class 1 No fee for City sponsored events.
Class 2 $875 $775 $475
Class 3
Class 2/3
$1,075
Holidays
$975
Additional $500
$525
** Add $150 for Sunday – Thursday rentals scheduled past 10:00 p.m., no later than
midnight.
c. Classrooms 204-215
FEE CLASS PER CLASSROOM
Class 1 No fee for City sponsored events.
Class 2 $27 per 3 hours per Classroom
Class 3
Classroom 221
Class 1
Class 2
Class 3
$33 per 3 hours per Classroom
No Fee
$42 first 3 hour block
$48 first 3 hour block
Regular use of the Classrooms:
The Classrooms will be available for regular meetings. An organization in Fee Class 2 that is a
resident civic or resident non-profit group can reserve one Classroom at no charge for one meeting
per month. Dependent upon space availability, Rosemount Community Center Staff will
coordinate the free meeting space to best accommodate multiple users. An organization can
reserve up to one year in advance of the reservation period, and is charged a non-refundable $26
reservation fee. An additional fee may be assessed relating to cleaning and setup costs.
Page 9 of 24
32
d. Gymnasium
FEE CLASS HOURLY
Class 1 No fee for City sponsored events.
Class 2 $37 + tax per hour
Class 3 $58 + tax per hour
Banquets or dance events in the Gymnasium will be charged Banquet Room rates.
Groups of 50 or more using the Gymnasium will be charged a custodial fee of $25 per hour of use.
e. Audio Visual Equipment
Easels, paper and markers may be rented for $16 + tax per use. (Easels are free of charge if no
paper and markers are requested.) . There is no charge for use of microphones and lecterns.
f. Arena
Prime Time Ice
Non Prime Time Ice
Spring/Summer Ice
$235 + tax per hour (During Prime Season)
$155 + tax per hour (During Prime Season)
$155 + tax per hour
Prime Ice Season: January, February, March, September, October, November and December
Spring/Summer Ice Season: April, May, June, July and August
Prime Time Rental Hours: Monday – Sunday 5:00 a.m. – 10:00 p.m.
Non-Prime Rental Hours: Monday – Sunday 10:00 p.m. – 5:00 a.m.
Dry Floor Events: Fees + tax to be negotiated by management staff
Public Skating Fees:
Page 10 of 24
33
The order of priority for scheduling of ice time to major users (+200 hours per year) is as follows:
1.Community Center sponsored programs (Open Skating, Learn to Skate, events, etc.)
2.Rosemount High School Girls and Boys Hockey games and practices, based on limits
mutually agreed upon. Schedule request are due by May 1st, revisions due by May 31st
3.Rosemount Area Hockey Association. Schedule provided by, June 1st revisions due by July
31st.
4. Signed Ice contract is due no later than August 7th, each year, after August 7th, RAHA will be
required to purchase all ice hours in signed contract.
5.Other hockey associations or organizations requesting 200 or more hours per year.
After the above groups have been scheduled consecutively, ice time for secondary users (less than 200 hours per
year) will be scheduled on a first come, first served basis.
6.Cancellations: Cancellations will be subject to 50% of the rental fee.
4.Deposits
a. Specific to Banquet Room events, a damage deposit of $500 is required two weeks prior to
the event. As to the Auditorium and Gymnasium, depending on the type of event and group
size, a damage deposit of up to $500 may be added to rental charges. Pending the rental space
does not incur any damages; the deposit will be refunded within 21 days after the event date.
b.Specific to the Auditorium, Banquet Room and Gymnasium, a non-refundable rental deposit
of one-half the fee is required within two weeks of permit issue. The renter will forfeit the
reservation if the rental deposit is not received within two weeks after the permit issue date.
The balance of the room fee is due two weeks prior to the event.
c. Specific to the Ice Arena, a non-refundable deposit of 50% of the total contract price is
required upon receipt of the Ice Arena contract for use. The remainder of the contract shall be
paid before the group gets on the ice. RAHA and RHS (ISD 196) are exempt from paying a
deposit and will make full payment for the previous month’s ice bill.
d.Specific to the Classrooms, the rental fee is required with the signed permit. The reservation
is not confirmed until both the signed permit and the fees are paid.
Page 11 of 24
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II.OUTDOOR FACILITIES
A. Park Facility Priority Use
All City of Rosemount Parks and Recreation Activities will be given priority; all facilities will be
scheduled to accommodate these activities. After all Parks and Recreation activities have been
scheduled accordingly, then requests will be granted to other users in order of their priority as listed
below. User Groups 2, 5, 6 and 7 are charged facility fees for tournaments and camps only. Fees
are not charged for regular season play.
1.City Sponsored Events - All Parks and Recreation Activities which include, but are not limited
to, adult leagues, tournaments, playground programs, special events, etc.
2.RAAA and RAHA
3.Residents
4.Other youth sports organizations based on resident participants
5.Rosemount Schools K-12
6.Rosemount Colleges and Universities (unless a special agreement is in place for use)
7. All Other Requests
B. Facility Fees
1.Erickson Softball Complex and Tournament Fees:
Athletic Fields (Ball, Soccer)
Field Maintenance
Chalk
Field Dry
2.Park Shelter Fees:
Open Shelter (does not include other
park amenities)
Enclosed Shelter (does not include
other park amenities)
Amphitheater (comes with use of
Central Park Shelter)
3.Non-League Facility Fees:
Fields (Ball, Soccer)
Tennis Court
Hockey Rink
Volleyball Court
$50 + tax/field/day
$37/hour or cost incurred by City
Cost incurred by City
Cost incurred by City
$53 + tax/day (Resident)
$70 + tax/day (Non-Resident)
$84 + tax/day (Resident)
$137 + tax/day (Non-Resident)
$158 + tax/day (Resident)
$263 + tax/day (Non-Resident)
$42 + tax/field/day
$11 + tax/court/4 hours
$16 + tax/rink/4 hours
$11 + tax/court/day
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4.Camps
5.Independent League Field Fees:
Fields (Ball, Soccer, Outdoor Rinks)
6.Other Fees:
DCTC Soccer Lights
Portable Toilet
Damage Deposit
Lost Key Fee
$57 + tax/field/day (Resident)*
$70 + tax/field/day (Non-Resident)*
* Direct Maintenance Fees for camps will be added to rental fees
$315 + tax/team/12 week season
$37 + tax
Based upon price quoted by toilet provider
$158 for all events (refundable)
$53 per key
7.Cancellations will be subject to 50% of the rental fee. No refunds for inclement weather
Page 13 of 24
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II.The Rosemount Steeple Center Fees
Monday-Thursday Friday Saturday Sunday
Assembly Hall
6-Hour Rental Block
9:00am – 3:00pm
Assembly Hall
Full Day Rental
9:00am-11:00pm
Assembly Hall
Available Hours
2:00pm – 9:00pm*
OR *Minimum 5-Hr Rental
2023 Rental Rates 5:00pm – 11:00pm
All rentals are tax exempt Full Day Rental
9:00am-11:00pm
ASSEMBLY HALL 3-Hour Min. Rental
Resident: $150
6-Hour Min. Rental
Resident: $300
Full Day Rental
Resident: $700
5-Hour Min. Rental
Resident: $250
(2,520 sq. ft., 36’x70’)
(Stage: 23’-38’ wide, up to 28’ deep) Non-Resident:$210 Non-Resident:$420 Non-Resident:$980 Non-Resident: $350
Theater Seating Capacity: 204
Capacity With Tables/Chairs: 192
Additional Hours
Resident: $50/hr
Full Day Rental
Resident: $700 Non-
Additional Hours
Resident: $50/hr
Non Resident:$70 Resident:$980 Non Resident:$70
/hr /hr
3-Hour Min. Rental
Resident: $60
Non-Resident: $70
3-Hour Min. Rental
6-Hour Min. Rental
Resident: $150
Non-Resident:$180
5-Hour Min. Rental
Resident: $125
Non-Resident:$150
ROOM #100
Capacity With Tables/Chairs: 60
3’ Square Card Tables (up to 15)
Between 8am-5pm
Resident: $75
Non-Resident:$90
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
Additional Hours
Resident: $20/hr
Non Resident:$25/hr
6-Hour Min. After 5pm
Resident: $150
Non-Resident:$180
Additional Hours
Resident: $25/hr
Non Resident: $30/hr
Additional Hours
Resident: $25/hr
Non Resident: $30/hr
Additional Hours
Resident: $25/hr
Non Resident: $30/hr
ROOM #200/201
Capacity With Tables/Chairs: 80
8’ Banquet Tables (up to 10)
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
3-Hour Min. Rental
3-Hour Min. Rental
6-Hour Min. Rental 5-Hour Min. RentalBetween 8am-5pm
Resident: $75 Resident: $90 Resident: $180 Resident: $150
Non-Resident: $90 Non-Resident:$105 Non-Resident:$210 Non-Resident:$175
Additional Hours
Resident: $25/hr
Non Resident:$30/hr
6-Hour Min. After 5pm
Resident: $180
Non-Resident:$210
Additional Hours
Resident: $30/hr
Non Resident:$35/hr
Additional Hours
Resident: $30/hr
Non Resident:$35/hr
Additional Hours
Resident: $30/hr
Non Resident:$35/hr
3-Hour Min. Rental
Resident: $45
Non-Resident: $60
3-Hour Min. Rental
6-Hour Min. Rental
Resident: $120
Non-Resident:$150
5-Hour Min. Rental
Resident: $100
Non-Resident:$125
ROOM #202
Capacity With Tables/Chairs: 48
8’ Banquet Tables (up to 6)
Between 8am-5pm
Resident: $60
Non-Resident:$75
Available Hours:
Sun-Thurs, 8am-9pm
Fri-Sat, 9am-11pm
Additional Hours
Resident: $15/hr
Non Resident:$20/hr
6-Hour Min. After 5pm
Resident: $120
Non-Resident:$150
Additional Hours
Resident: $20/hr
Non Resident: $25/hr
Additional Hours
Resident: $20/hr
Non Resident: $25/hr
Additional Hours
Resident: $20/hr
Non Resident: $25/hr
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37
ADDITIONAL FEES:
$300.00 Refundable Damage Deposit*
$315.00 Security Fee if alcohol is served (see Alcohol Policy)
$200.00 Change Over Fee (ex: Ceremony to Reception)
*Damage Deposits required for rental of Assembly Hall only
EQUIPMENT RENTAL: ITEM: FEE:
Screen Rental $25/per event- plus tax
LCD Rental $10/per event - plus tax
Page 15 of 24
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IV. PARK DEDICATION FEES
A. Park Dedication Fees
Park dedication fees are outlined in City Subdivision Ordinance and City Ordinance No.
XVII.103 and .107 which state:
In all new residential subdivisions, the City shall require that a sufficient portion of such land
be set aside and dedicated to the public for parks, playgrounds or other public use exclusive of
property dedicated for streets and other public ways. It shall be presumed that a sufficient
amount of land has been dedicated for parks and playgrounds for the present and future
residents of the subdivision, if the subdivider dedicates at least 1/25 of an acre per dwelling
unit that can be constructed in the subdivision. The City upon consideration of the particular
type of development proposed in the subdivision may require larger or lesser amounts of land
be dedicated if the City determines that the present and future residents of the subdivision
would require greater or lesser amounts of land for such purposes. The City shall determine
whether cash in lieu of land dedication is more appropriate. The amount of cash dedication
shall be determined by multiplying the number of acres otherwise required to be dedicated by
the average value of comparable undeveloped land set by resolution by the City Council.
In all new commercial and industrial subdivisions, it shall be presumed that a sufficient amount
of land has been dedicated to serve the needs of the resident and working population if the sub
divider dedicates at least ten percent (10%) of the land in the subdivision for parks, recreation
and usable open space. The City upon consideration of the particular type of development
proposed in the subdivision may require larger or lesser amounts of land to be dedicated if it
determines that the present and future residents of the subdivision would require greater or
lesser amounts of land for such purposes. The City shall determine whether cash in lieu of land
dedication is appropriate. The amount of cash dedication shall be determined by multiplying
the number of acres otherwise required to be dedicated by the average value of comparable
undeveloped land set by resolution of the City Council.
Land Values for the dedication of land and/or cash contribution:
New residential subdivision
Low density Residential $85,000 per acre/$3,400 per unit
Medium density Residential $95,000 per acre/$2,850 per unit
High density Residential $125,000 per acre/$2,500 per unit
Commercial subdivision $90,000/acre
Industrial subdivision $50,000/acre
Business Park development $85,000/acre
Page 16 of 24
Market Ice Rate Comparison
Conducted: October 2024
2025 2025
2024-2025 2024-2025 Spring/Summer Spring/Summer 2025-2026 2025-2026
Arena Prime Non-Prime Prime Non-Prime Prime Non-Prime
Apple Valley $255.00 $180.00 $185.00 $185.00 $265.00 $185.00
Burnsville $270.00 $230.00 $180-$240 $180-$240 $280.00 $180-$240
Doug Woog $235.00 $150-$180 $170.00 $170.00 $240.00 $150-$185
Eagan $250-$255 $185-$190 $190.00 $190.00 $255-$260 $190-$195
Farmington $285.00 $225.00 $245.00 $245.00 $305.00 $245.00
Hastings $230.00 $160.00 $160.00 $160.00 $250 or $260 $170.00
Inver Grove Heights $235.00 $155.00 $155.00 $155.00 $250.00 $170.00
Lakeville $260.00 $160.00 $195.00 $145.00 TBD TBD
Rosemount $235.00 $155.00 $155.00 $155.00 **$255*****$175***
SPA/Drake $200.00 $165.00 $165.00 $165.00 TBD TBD
Page 17 of 24
Fee Comparison Information – Parks
Facility/City Rosemount Farmington Apple Valley Eagan Inver Grove Heights Lakeville
Tournament Fee $42/day/field $66 /day/field Per day/field
$0 associations
$160 indiv./NPO’s
$295 For-Profits
Per day per field Youth $120 Res | $240
NR Adult $180 Res | $360 NR Lights per
use hour $43
$190R/$215NR per field per day;
$85 per field/per day for youth associations
$105 per field/per day for adult rentals
Per field/per hour: $10-15
depending on group
Lakeville Associations free
Lights - $35/per field, per evening
Open Air Shelter $35R
$50NR
$71 / half-day
$96 /full-day
$65
All day $75 Res | $96 NR
Half-day $53 Res | $65 NR
$70R/$90NR; both per 5 hour block
$110 SwingBridge per 5 hour block
$90 R half day
$110 NR half day
$120 R full day
$170 NR Full day
Enclosed Shelter $80R
$130NR
NA $65
$100.00 deposit All day $257 Res | $323 NR
Half-day $194 Res | $243 N
$70R/$90/NR; both per 5 hour block $100 R
$150 NR
(not Antlers Pavillion)
Camps $42/day/field R
$55/day/field NR
+ extra maint
Same as tourney
fee
$50 associations
Camps, Clinics, Tryouts R 20 NR 40
Multi-purpose fields
Youth traveling per team (50+ teams) R
85.00 NR 170.00
Youth traveling per team (41-50 teams)
R 90.00 NR 180.00
Youth traveling per team (31-40 teams)
R 95.00 NR 190.00
Youth traveling per team (21-30 teams)
R 100.00 NR 200.00
Youth traveling per team (11-20 teams)
R 105.00 NR 210.00
Youth traveling per team (1-10 teams) R
110.00 NR 220.00
Youth In-house per player R 2 NR 4
Baseball/Softball Fields Youth per team
(season practice) R 50.00 NR 100.00
Youth per game R 25.00 NR 50.00
$50-$75 per 2 hour block (varies Same as tournament fees
$10/player/season
Page 18 of 24
Youth Traveling
Teams (Athletic
Associations)
$17/player 4 hours+:
$100 associations
$125 indiv./NPO’s
$150 For-Profits
$13 per Resident Player/$20 per non-resident player $10 per player, per season
Page 19 of 24
Steeple Center Assembly Hall Fee Comparison
Lakeville Arts Center: This facility is the most comparable to the Steeple Center in size and scope,
though a bit smaller for banquet seating. It is also a former church and is operated by the City of
Lakeville, and it is also home to many arts programs offered through the City and partners.
•Seating Capacity: 187-307 theater-style, 160 banquet seating
•Rental Rates:
o Theater Seating:
▪$65/hr for first 4 hours and $50/additional hour
o Banquet Seating:
▪$150/hr for first 4 hours and $90/additional hour
o Weddings/Special & Large Event Rental:
▪Event Day: $1000 for up to 12 hours
▪Set Up Day: $400 for up to 12 hours
o Additional Fees:
▪Kitchen Fee: $50 if not using a caterer, $165 if using a caterer
▪A/V Fees: $40/event for a screen, and $80/event for a projector
Apple Valley Senior Center: The Yellowstone Banquet room can be set up in three different sizes, but
the pricing and information below is based on its largest capacity.
•Seating Capacity: 275 theater-style, 224 banquet seating
•Rental Rate Categories:
o A: Recognized Apple Valley civic & community service non-profit 501(c) organizations
o B: Private parties, not for profit organizations, religious organizations & HOAs
o C: Private industry, commercial, profit making organizations and individuals,
fundraisers
•Rental Rates:
o Hourly Rates:
▪A: $100, B: $120, C: $150 (Sun-Thurs)
o Event Rental Rates:
▪Fridays 6pm-Midnight: A: $500, B: $750, C: $950
▪Saturdays 10am-Midnight: A: $1000, B: $1500, C: $1800
o Additional Fees:
▪Food Service Fee/event: A: $150, B: $150, C: $200
▪Alcohol Fee/event: A: $225, B: $225, C: $300
▪Kitchen Fee: A: $100, B: $100, C: $100
▪A/V Fees: $20 for projector and screen, $15/each for wireless mic or $20/2
▪*Kitchen and A/V included if renting for a full event on Friday/Saturday
▪Deposit: $500
▪Security Fee: $360
Eagan Community Center: The Oaks Banquet Hall can be set up in three different sizes, but the
pricing and information below is based on its largest capacity.
•Seating Capacity: 300
•Rental Rates:
o Monday - Thursday
▪4-hour Block: $525, each additional hour: $95
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▪2-hour Block: $305 (available starting at 5pm)
o Fridays
▪May – October All Day (7am-1am): $1650
▪November – April All Day (7am-1am): $1250
▪November – April 4-hour Block: $525, each additional hour: $95
o Saturdays (7am-1am)
▪May - October: $1950
▪November – April: $1500
o Sundays:
▪4-hour Block: $575, each additional hour: $105
▪All Day (7am-9pm): $1100
o Additional Fees:
▪A/V equipment is included in rental fees
▪Ceremony Fees: $600 for outdoor, $150-$300 for indoor
Kellerman’s Event Center (WBL): This privately-run facility is a historic building in downtown White
Bear Lake. It is quite a bit larger than the Steeple Center at 4000 square feet with a separate 2000
square foot lounge area with a bar as well as private bride’s and groom’s rooms, seating between
250-450 people. Their website does not list fees, and when contacted, they stated that they only
share that information with prospective clients. To give an idea on pricing, they charge a 15% usage
fee on all vendor invoices for food, non-alcoholic drinks, linens etc. They also require an Event
Coordinator for a minimum of 5 hours at $100/hour, so the assumption would be that the rental fees
are substantial.
Steeple Center Assembly Hall
•Seating Capacity: 204 theater-style, 192 banquet seating
•Rental Rates:
o Monday - Thursday
▪3-Hour Minimum: $150 for Residents, $210 for Non-Residents
▪Additional Hours: $50 for Residents, $70 for Non-Residents
o Fridays
▪6-Hour Minimum: $300 for Residents, $420 for Non-Residents
▪Additional Hours: $50 for Residents, $70 for Non-Residents
o Saturdays (9am-11pm)
▪Resident: $700
▪Non-Resident: $980
o Sundays:
▪5-Hour Minimum: $250 for Residents, $350 for Non-Residents
▪Additional Hours: $50 for Residents, $70 for Non-Residents
o Additional Fees:
▪Damage Deposit: $300
▪ Security Fee: $350
▪Changeover Fee: $200 (room flip from ceremony to reception)
▪A/V Fees: $25 + tax for screen, $100 + tax for projector
▪Holiday Fee: $500
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Rosemount Community Center Banquet Hall
•Seating Capacity: 300
•Rental Rate Categories:
o Class 1: City Sponsored Activities
o Class 2: Residents, Resident Civic, Resident Non-Profit Groups, School District #196
and other Rosemount Schools and Resident Commercial
o Class 3: Non-Residents, Non-Resident Civic and Non-Profit Groups, other
Governmental Agencies and Non-Resident Commercial
•Rental Rates:
o Class 1: No fee for City Sponsored Events
o Class 2:
▪Sunday – Thursday: $475
▪Friday (8am-1am): $775
▪Saturday (9am-1am): $875
o Class 3:
▪Sunday – Thursday: $525
▪Friday (8am-1am): $975
▪Saturday (9am-1am): $1075
o Additional Fees:
▪Damage Deposit: $500
▪ Security Fee: $315
▪Holiday Fee: $500
▪Additional Hours (after 10pm Sun-Th): $100/hour
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Fee Comparison Information
Community Centers
Area/City RCC Apple Valley Eagan Inver Grove Hts Royal Cliff Lost Spur Golf Course
Banquet room Class 1- Saturday: $600;
Sun-Fri Fees based on set-up and clean up of event.
Class 2- Saturday: $750;
Friday: $650; Sun-Th $350
Class 3- Saturday: $950;
Friday: $850; Sun-Th $400
*Add $150 for Sun-Th events past
10:00pm(no later than midnight)
Maximum = 300 people
Apple Valley Senior Center:
Yellowstone Room –Not for profit
and private parties:
$120 per hour
Fri: $750 (6pm-12am)
Sat: $1500 (10am-midnight)
Security Fee if alcohol served: $65hr
(min 4hrs)
$500 Damage Deposit
Maximum = 224 people
The Oaks(full room):
Friday - $1550: May-Oct
Saturday - $1,950: May-Oct,
$1550: Nov-Apr
Sun-Th, Fri (Nov-Apr):
$525: 7am -- 11am
$965: 7am – 4pm
$1100: 7am – 11pm
Maximum = 350 People
Not Applicable – Do not collect May-October
Fri: $5500
Sat: $6000
Sun-TH: $5250
Nov-Apr
Fri: $4500
Sat: $5000
Sun: $4250
Maximum = 350 people
Package rates which include full-
service bar, but meal cost is not
included in price
Friday $650 (min food purchase of
$3,000)
Saturday $850 (min food purchase
of $4,000)
Sunday-Thursday $500 (min food
purchase of $2000)
Maximum = 325 People
Gym Full Gymnasium Daily Usage
Class 1 Fees based on set-up and clean up
of event
Class 2 $35 per hour $280
Class 3 $55 per hour $440
Groups of 50 or more =$20hr Custodial
Charge
Apple Valley Community Center
2 full bb courts
Non-Comm/Ind: $100hr
$500 full day
Comm/For profit: $180hr/$800day
$64 per hour (Sept–Apr)
$48 per hour (May– Aug)
½ gym No ½ gym rental 1 full bb court
No-Comm/Ind: $60hr
Commercial/For profit: $100hr
$38 per hour (Sept – Apr)
$26 per hour (May – Aug)
Athletic Use:
$69Hr Resident,
$79Hr Non-Resident
Non- Athletic Use:
Resident $90 per hour
Non-Resident $100 per hour
Wedding Receptions:
Resident $900 per day
Non-resident $1300 per day
Maximum=300 people
Classroom Class 1 Fees based on set-up and clean up of event
Class 2 $25 per 3 hours
Class 3 $30 per 3 hours
Apple Valley Community Center
Community Room (40 max-includes
monitor and screen)-Not for profit
and private parties: $30 per hour
Commercial/For Profit: $40 per hour
Board Room (35) $30hr Res,
$35hr Non-Res
Lone Oak (100) $60hr Res,
$65hr Non-Res
(Half) $35hr Res, $40hr Non
Oasis (60) $60hr Res, $65hr
Non-Res
North, Central or South (15)
$22 Resident, $25 Non-Res
Armory Room; $37 per hour
Resident,
$47 per hour Non-Resident
Community Room; $42 per
hour Resident
$52 per hour Non-Resident
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EXECUTIVE SUMMARY
Parks & Recreation Commission Regular Meeting: November 25, 2024
AGENDA ITEM: Director's Report AGENDA SECTION:
NEW BUSINESS
PREPARED BY: Dan Schultz, Parks & Recreation Director AGENDA NO. 7.a.
ATTACHMENTS: APPROVED BY: DLS
RECOMMENDED ACTION: None, discussion only.
BACKGROUND
Park Improvement Fund Balance as of October 31, 2024: $6,073,670.80
Inflows to the Park Improvement Fund last month were as follows:
Dedication fees – $0
Grants/Other - $0
Interest - $5,767.82
Donations - $0
Expenditures – $324,528.53 (Park planning and project costs)
Indoor Ice Update – Rosemount City staff recently met with staff from the City of Eagan to discuss the
ice needs of both of our communities. We came away feeling good about the discussion and will
continue to communicate with each other on how we might jointly meet the ice needs of our skaters.
Staff also met with a consultant out of Colorado, Ballard – King, who is doing an indoor ice feasibility
study for the Farmington Youth Hockey Association. He had a good discussion about ice needs in our
region and how those needs might be met.
RECOMMENDATION
None, discussion only.
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