HomeMy WebLinkAbout11.12.2024 ESC SM Packet
AGENDA
Environment and Sustainability
Commission Regular Meeting
Tuesday, November 12, 2024
6:00 PM
Council Chambers
1. CALL TO ORDER
2. APPROVAL OF AGENDA
3. ADMINISTRATIVE ITEMS
a. Presentation of Commissioner Springer's Resignation
b. Approval of the October 8, 2024, Environment and Sustainability Commission Regular
Meeting Minutes
4. PRESENTATIONS
5. OLD BUSINESS
a. Environment & Sustainability Commission Revisioning
b. Work Plan Updates
c. Education and Outreach Activities
d. Sustainable Purchasing Framework Update
6. NEW BUSINESS
7. ANNOUNCEMENTS
8. STAFF REPORT
a. Set Next Meeting Agenda for April 8, 2025
9. ADJOURNMENT
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EXECUTIVE SUMMARY
Environment and Sustainability Commission Regular Meeting: November 12, 2024
AGENDA ITEM: Presentation of Commissioner Springer's
Resignation
AGENDA SECTION:
ADMINISTRATIVE ITEMS
PREPARED BY: Jane Byron, Stormwater Specialist AGENDA NO. 3.a.
ATTACHMENTS: APPROVED BY: BE, NE
RECOMMENDED ACTION: Motion to accept the resignation of Commissioner Springer effective
November 13, 2024
BACKGROUND
Commissioner Springer submitted his resignation from the Environment and Sustainability
Commission. This meeting will serve as Commissioner Springer's last meeting, and his resignation will
become effective on November 13, 2024. Per Commission Bylaws, it is required that resignations be
provided in writing and presented by the Chair at the next meeting.
RECOMMENDATION
Accept the resignation of Commissioner Springer effective November 13, 2024
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ROSEMOUNT ENVIRONMENT AND SUSTAINABILITY COMMISSION
REGULAR MEETING PROCEEDINGS
OCTOBER 8, 2024
CALL TO ORDER
Pursuant to due call and notice thereof, a regular meeting of the Environment and Sustainability
Commission was held on Tuesday, October 8, 2024, at 6:00 PM in the Rosemount Council
Chambers, 2875 145th Street West.
Chairperson Springer called the meeting to order with Commissioners Burman and Andrews.
Staff present included the following: Stormwater Specialist Jane Byron, Recording Secretary Amy
Simonson. City Engineer Brian Erickson was absent.
APPROVAL OF AGENDA
Motion by Burman Second by Andrews
Motion to approve the agenda.
Ayes: 3.
Nays: None. Motion Carried.
ADMINISTRATIVE ITEMS
3.a. Approval of the August 19, 2024, Environment & Sustainability Commission Work Session
Minutes
Motion by Andrews Second by Springer
Motion to approve the minutes of the August 19, 2024, Work Session meeting.
Ayes: 3.
Nays: None. Motion Carried.
3.b. Approval of the August 19, 2024, Environment & Sustainability Commission Regular
Meeting Minutes
Motion by Andrews Second by Burman
Motion to approve the minutes of the August 19, 2024, regular meeting.
Ayes: 3.
Nays: None. Motion Carried.
PRESENTATIONS
None.
OLD BUSINESS
5.a. Work Plan Updates
Specialist Byron indicated work plan items that were rescheduled. She noted that the city
recently completed its annual public comment period for the Stormwater Pollution Prevention
Plan (SWPPP), a requirement of the EPA and MPCA aimed at addressing stormwater pollution.
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The SWPPP remains available on the city's website for ongoing public review, and residents can
submit feedback at any time.
Commissioner Burman provided an update on the Dakota County Solid Waste Plan highlighting
the new areas of emphasis which include waste reduction and reuse, construction material reuse
and recycling, tree waste management (due to EAB), and organics/food scrap management. Two
rounds of public engagement were conducted and resulted in recommended changes to the plan.
Noted changes in the plan include:
•Curbside organics by 2030
•The state is requiring pre-processing at landfills
•The County will not mandate organized collection, leaving it to cities to decide, while
providing resources to support local decisions.
There are no updates on the Sustainable Purchasing Policy as staff are currently focused on 2025
budget planning.
5.b. Education and Outreach Activities
Commissioners discussed upcoming topics and assignments for November and December blog
posts.
NEW BUSINESS
6.a. Annual Goals Review and Update
Commissioners discussed the possibility of integrating the review of the Stormwater Pollution
Prevention Plan (SWPPP) into the commission’s annual goals. They also reviewed changes to
some of the language in the goals document and considered removing certain items due to
capacity limitations. A draft of the updates and revisions will be presented at the December
regular meeting for review and potential approval.
Motion by Andrews Second by Springer
Motion to add discussion of the SWPPP to the December meeting agenda
Ayes: 3.
Nays: None. Motion Carried.
6.b. Climate Action Plan Options
Specialist Byron presented an overview of research on climate action plans and shared a table
containing links to similar plans from various cities across Minnesota. Commissioners are
encouraged to review the compiled resources and will discuss them at the December regular
meeting to assess whether they have the capacity to develop a plan and propose a budget to City
Council for consideration in the 2026 budget.
Motion by Andrews Second by Burman
Motion to add revisit discussion on a climate action plan at the December
regular meeting.
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Ayes: 3.
Nays: None. Motion Carried.
ANNOUNCEMENTS
Mike McMenomy addressed the commission regarding concerns he has about future
development of the McMenomy properties located along Bacardi and Bonaire, near the Bella
Vista, Caramore Crossings, and Meadow Ridge developments. He highlighted the presence of a
significant population of monarch butterflies that use the area as habitat and urged the city to
take action to protect and enhance this habitat as the area develops. McMenomy has already
engaged with other agencies, including Dakota County, on this matter. Currently, the property
remains in probate with no immediate plans for sale or development. Specialist Byron will
forward these comments to the Community Development department for consideration when a
development submission for the property is received in the future.
STAFF REPORT
8.a. Set Next Meeting Agenda for December 10, 2024
i. Review and Discuss Comments on SWPPP
ii. Revisit Discussions on Development of a Climate Action Plan
ADJOURNMENT
There being no further business to come before the Environment and Sustainability Commission
at the regular meeting and upon a motion by Springer and a second by Andrews, the meeting
was adjourned at 7:49 p.m.
Respectfully submitted,
Amy Simonson
Recording Secretary
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EXECUTIVE SUMMARY
Environment and Sustainability Commission Regular Meeting: November 12, 2024
AGENDA ITEM: Environment & Sustainability Commission
Revisioning
AGENDA SECTION:
OLD BUSINESS
PREPARED BY: Jane Byron, Stormwater Specialist AGENDA NO. 5.a.
ATTACHMENTS: APPROVED BY: BE, NE
RECOMMENDED ACTION: Discussion
BACKGROUND
Several discussions of operational and administrative changes to improve the workings of the
Environment & Sustainability Commission have occurred over the last year. Though many of the
recommended changes have been implemented, a renewed discussion is appropriate at this time due
to the current number of vacant seats. Staff will share their thoughts on how to proceed in light of
dwindling community participation.
RECOMMENDATION
Discuss changes to the Environment & Sustainability Commission procedures and structure.
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EXECUTIVE SUMMARY
Environment and Sustainability Commission Regular Meeting: November 12, 2024
AGENDA ITEM: Work Plan Updates AGENDA SECTION:
OLD BUSINESS
PREPARED BY: Jane Byron, Stormwater Specialist AGENDA NO. 5.b.
ATTACHMENTS: ESC Work Plan amended through 11/07/2024 APPROVED BY: BE, NE
RECOMMENDED ACTION: Discussion
BACKGROUND
The Environment & Sustainability Commission approved a Work Plan at the February 2024 meeting to
guide its activities to address goals covering the following topics for 2024/2025:
• Industrial Air Permitting
• Greening City Operations
• Water Conservation and Quality Protection
• Sustainable Consumption and Waste
• Energy Conservation, Energy Efficiency, and Renewable Energy
• Pollinators and Habitat Protection
• Incentivizing Green Practice Adoption by Local Business
The Work Plan is a working document that changes slightly from month to month as new information
becomes available as activities are pursued. The updated Work Plan is attached and will be presented
at the meeting.
Due to a high vacancy rate on the Commission, Commission activities will focus on public education
activities for the remainder of the term.
RECOMMENDATION
Commissioners will be given an opportunity to update the Chair on any progress they have made
onactivities listed in the 2024/2025 Work Plan.
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2024/2025 ESC Work Plan Through September 25
Month Action Associated
Goal
Responsible
Party Progress Notes
Attend Commission Meeting - April 9 N/A Commissioners Complete
Website Article: Water Conservation/Mayor's
Water Challenge
Water Quality
Conservation City Staff Cancel and cover irrigation under
Mow Less May post
Mayor's Water Challenge on hiatus for
2024. The County county will be hosting
a Water Wise Challenge over the summer
that may delay outreach on water
conservation to closer to May.
Mow Less May (No Mow May) Proclamation
to Council
Pollinators &
Habitat City Staff Approved April 2.Outreach expected mid-April
Speaker @ Commission Meeting: Dakota
County Solid Waste**
Sustainable
Consumption City Staff Confirmed for April 9
**Invitation to Dakota County must be
extended, Solid Waste Plan; Dakota
County contacted on 02/21
Review State Air Quality Permitting Program Air Quality City Staff Reached out to MPCA on 03/15 and
03/18 with request with no response.MPCA Possible guest speaker
Review Community Survey Questions All City Staff completed April 9
ESC Work Plan presentation to City Council -
April 16 N/A Commissioners Postponed Preference is for presentation of the
work plan by the ESC Chair
May Website Article: Mow Less May/Pollinators Pollinators &
Habitat City Staff Completed May 2024 Will also include other information on
low input lawn care.
Attend Commission Meeting - June 11 N/A Commissioners Complete
Website Article: Solid Waste Reduction &
Recycling Air Quality Commissioners Complete Fireworks disposal and safety
Update Draft Sustainable Purchasing
Framework Policy
Greening
Operations City Staff Complete New draft being routed through city staff
Speaker @ Commission Meeting: Overview
of the IRA clean energy incentives Energy City Staff Completed June 11
CERTs reached out in March with an
invitation. Bruce Odegaard is an
Inflation Reduction Act Ambassador
volunteer with CERTs and will give the
presentation.
Leprechaun Days Prep All Commissioners Cancelled
The Leprechaun Days booth will be
handled by the Solid Waste Coordinator
due to current small commission size.
Website Article: Reporting Environmental
Issues
Sustainable
Consumption Commissioners Completed
Table @ Leprechaun Days: July 26 & 27 All Commissioners commission not hosting booth in
2024
Volunteer opportunities will be available
to assist with the recycling booth and
City Council booth.
Sustainable Purchasing Framework to
Council
Greening
Operations City Staff In progress New draft being routed through city staff
Attend Commission Meeting - August 13 N/A Commissioners completed
Website Article: Energy Sustainability,
Energy Conservation, Renewable Energy Energy Commissioners cancelled Cooling Strategies for the Home -
Commissioner Andrews volunteered
Speaker @ Commission Meeting: VRWJPO
Watershed Plan**
Water Quality
Conservation City Staff
Moved to future activities as a draft
plan is unlikely to be completed by
03/31/2025
**Invitation to VRWJPO must be
extended; contacted VRWJPO on 02/21;
watershed plan still under development
as of 09/25/2024
Investigate Climate Action Plan options Energy City Staff completed high level review included in
10/08/2024 packet
September Website Article: Composting & Yard Waste Water Quality
Conservation Commissioners completed published 09/24/2025
Attend Commission Meeting - October 8 N/A Commissioners completed
Website Article: Energy Sustainability ,
Energy Conservation, Renewable Energy Energy Commissioners completed published 10/02/2024
Review Goals for Amendment All Commissioners completed
June
April
July
October
August
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Investigate Climate Action Plan options Energy City Staff completed high level review included in
10/08/2024 packet
Website Article: America Recycles Day Sustainable
Consumption County In progress America Recycles Day
Website Article: Environmental Features of
the New PW/PD Campus & Practices
During Construction
Greening
Operations City Staff Moved to future activities
Moved to future date to better coincide
with open house event TBD. Likely
spring or summer of 2025.
Attend Commission Meeting - December
10 N/A Commissioners CANCELLED
Website Article: Water Quality - Salt
Reduction
Water Quality
Conservation City Staff
Draft 2025/26 Work Plan All Commissioners Moved to future date until lower
commission vacancy rate
ESC Approve Amended Goals All Commissioners Moved to future date until lower
commission vacancy rate
Speaker: 2025 Planned Sustainability
Outreach**
Sustainable
Consumption City Staff Confirmed for December 10 CANCELLED
Facility Tour: Public Works & Police
Campus**
Greening
Operations City Staff Moved to future date until lower
commission vacancy rate
New Commissioner Orientation N/A City Staff CANCELLED
January Website Article: Incentive Environmental
Programs for Business
Business
Incentives City Staff
Attend Commission Meeting - February 11 N/A Commissioners CANCELLED
Website Article: Incentive Programs for
Residents All City Staff
Facility Tour: Spectro Alloys**Air Quality City Staff Moved to future date until lower
commission vacancy rate
Website Article: Environmental Volunteering
Opportunities All City Staff
ESC Yearly Progress Report @ Council
Meeting All Commissioners Moved to future date until lower
commission vacancy rate
Table @ Rosemount Community Expo: Date
TBD All Commissioners CANCELLED due to commissioner
vacancies
Future Activities
1 VRWJPO Speaker Invitation to talk about
updated 10 year plan
2
Website Article: Environmental Features of
the New PW/PD Campus & Practices
During Construction
3 Update Goals
4 Investigate Climate Action Plan Options
5 Develop a Work Plan for the Year
6
Facility Tours: Public Works & Police
Campus, Spectro Alloys, investigate other
options
December
March
October
February
November
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EXECUTIVE SUMMARY
Environment and Sustainability Commission Regular Meeting: November 12, 2024
AGENDA ITEM: Education and Outreach Activities AGENDA SECTION:
OLD BUSINESS
PREPARED BY: Jane Byron, Stormwater Specialist AGENDA NO. 5.c.
ATTACHMENTS: APPROVED BY: BE, NE
RECOMMENDED ACTION: Discussion
BACKGROUND
The Environment & Sustainability Commission (ESC) regularly participates in and promotes education
and outreach activities that align with their goals. Activities are often assigned to specific
commissioners to organize and complete. The intent of this item is to review the success of recently
completed activities and share ideas for upcoming activities. Below is a listing of recent and upcoming
programs and dates of significance.
1. Recap of previous events:
a. none
2. News & Highlights Posts on RosemountMN.gov
a. November: Recycle Right on America Recycles Day - county
b. December: Deicing Salt Best Practices/Reduction - city staff
c. January: Incentive Programs for Business - city staff
d. February: Incentive Programs for Residents - city staff
e. March: Environmental Volunteering - city staff
3. Upcoming events and holidays of note:
a. March - Rosemount Home & Business Expo
RECOMMENDATION
Discuss education and outreach opportunities for November 2024 through March 2025.
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EXECUTIVE SUMMARY
Environment and Sustainability Commission Regular Meeting: November 12, 2024
AGENDA ITEM: Sustainable Purchasing Framework Update AGENDA SECTION:
OLD BUSINESS
PREPARED BY: Jane Byron, Stormwater Specialist AGENDA NO. 5.d.
ATTACHMENTS: Draft Rosemount Sustainable Purchasing
Framework - November 2024
APPROVED BY: BE, NE
RECOMMENDED ACTION: Motion to approve the draft Sustainable Purchasing Framework and
recommend forwarding it to City Council.
BACKGROUND
The Environment & Sustainability Commission (ESC) previously presented a draft Sustainable
Purchasing Framework that meets the requirements of MN GreenStep Cities BMP 15.1 for city staff
review with a recommendation to present to the City Council. City staff have reviewed the draft
Framework and made changes that they hope will provide additional clarity and aid in
implementation.
City staff is requesting that the ESC provide comments on the most recent Sustainable Purchasing
Framework draft. City staff will take ESC guidance and other staff comments into account when
preparing the draft that will be presented to the City Council.
RECOMMENDATION
Review and approve updates made to the Sustainable Purchasing Framework.
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S P I R I T O F P R I D E A N D P R O G R E S S
Rosemount Parks & Recreation, 2875 145th Street West, Rosemount, MN 55068-4997
651-322-6000 | TDD/TTY 651-423-6219
www.rosemountmn.gov
DRAFT Sustainable Procurement Framework
November 11, 2024
Purpose of a Sustainable Purchasing Framework:
The City of Rosemount recognizes that:
1. The products and services the city purchases have inherent human health, environmental
and economic impacts.
2. The adverse impacts of products and services occur throughout their lifecycle
(manufacturing, use, disposal).
3. By adopting a sustainable purchasing framework for the purchases of goods and services the
city can leverage its purchasing to reduce adverse environmental and human health impacts
and influence positive change within markets.
Definitions
• "Environmentally Preferable Products and Services" as defined by the United States
Environmental Protection Agency (US EPA) means products and services that have a lesser
or reduced effect on human health and the environment when compared to competing
products and services that serve the same purpose. This applies to raw material acquisition,
as well as product manufacturing, distribution, use, maintenance, and disposal.
• "Energy Star" means the US EPA's energy efficiency product labeling program described at
http://www.energystar.gov.
• "Energy Efficient Product" means a product that 1.) meets Department of Energy and
Environmental Protection Agency criteria for use of the Energy Star® trademark label; or, is
in the upper 25 percent of efficiency for all similar products as designated by the
Department of Energy's Federal Energy Management Program-
https://www.energy.gov/eere/office-energy-efficiency-renewable-energy.
• "Financially Feasible" means a product has lower costs over its entire lifecycle as determined
by full cost accounting (purchase, operation, maintenance, disposal, staff time, and labor).
• "Practicable" means whenever possible and compatible with state and federal law, without
reducing safety, quality, or effectiveness.
• "Post-consumer Recycled Material" refers to material that has served its intended use and
has been discarded for disposal or recovery, having completed its life as a consumer item,
and is used as a raw material for new products.
• "US EPA Comprehensive Procurement Guidelines" are the most current policies established
by the U.S. Environmental Protection Agency for federal agency purchases-
http://www.epa.gov
• "Water-Saving Products" are those that are in the upper 25% of water conservation for all
similar products or achieves a WaterSense label/certification
https://www.epa.gov/watersense.
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S P I R I T O F P R I D E A N D P R O G R E S S
Rosemount Parks & Recreation, 2875 145th Street West, Rosemount, MN 55068-4997
651-322-6000 | TDD/TTY 651-423-6219
www.rosemountmn.gov
Guidelines
The following guidelines are to be followed by the City of Rosemount:
1. Recycled Paper Products: Per Minnesota Statute 16C.073 and per the Federal Environmental
Protection Agency's (EPA) requirements, the City of Rosemount will endeavor to purchase
paper products containing the highest post-consumer content practicable, but no less than
minimum recycled content standards established by the EPA Comprehensive Procurement
Guidelines: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
2. Paper Reduction: All communications, both internal and external, must be electronic, when
applicable. Electronic communications may include emails,
3. Energy Savings: All appliances and products purchased by the city for which the US EPA
Energy Star certification is available will meet Energy Star certification provided such
products are available and financially feasible (www.energystar.gov). Typically, this would
include lighting systems, exhaust fans, water heaters, computers, exit signs, and appliances
such as refrigerators, dishwashers, and microwave ovens. When Energy Star labels are not
available, appliances and products that are in the upper 25% of energy efficiency as
designated by the Federal Energy Management Program shall be considered for purchase.
4. Water Savings: Water-saving products purchased by the city will meet the WaterSense
certification when such products are available and financially feasible
(https://www.epa.gov/watersense). This includes, but is not limited to, high-performing
fixtures such as toilets, waterless urinals, low-flow faucets and aerators, and upgraded
irrigation systems.
5. Waste Reduction: The City shall implement practices that result in reducing the amount of
waste generated that do not reduce safety or quality. This may include, but is not limited to,
electronically distributing all internal and external communications when applicable,
repairing products and supplies to extend usability, and utilizing reusable, recyclable, and/or
compostable products at City-sponsored meetings and functions.
6. Toxicity Reduction: Cleaning products purchased by the city will meet Green Seal,
ECOLOGO®, U.S. EPA Design for the Environment, and/or U.S. EPA Safer Choice
cleaning product standards if such products are practicable, available, and perform to an
acceptable standard. (http://www.greenseal.org, https://www.ul.com/services/ecologo-
certification, https://www.epa.gov/saferchoice, and https://www.epa.gov/pesticide-
labels/learn-about-design-environment-dfe-certification ).
7. Exclusion of City Infrastructure Projects: City infrastructure projects, such as road
construction and new building projects, shall be excluded from the Sustainable Purchasing
Framework apart from EnergyStar and WaterSense certified products for lighting, small
appliances, indoor fixtures, and outdoor irrigation equipment.
8. Financial Feasibility: Notwithstanding the guidelines listed above, the city shall pursue
purchasing sustainable products within the guidelines of this framework when the lifecycle
cost of the item does not exceed the lifecycle cost of a like item that does not meet the
Page 13 of 14
S P I R I T O F P R I D E A N D P R O G R E S S
Rosemount Parks & Recreation, 2875 145th Street West, Rosemount, MN 55068-4997
651-322-6000 | TDD/TTY 651-423-6219
www.rosemountmn.gov
guidelines of this framework by more than 10% after grants and other outside funding
sources have been considered.
Implementation of Sustainable Procurement
All City departments are to be fully aware of the City's guidelines on purchasing environmentally
preferable goods and services, and all departments are responsible to:
• Ensure that specifications do not discriminate against reusable, recycled, or environmentally
preferable products without justification.
• Evaluate environmentally preferable products to determine the extent to which they may be
used by the department and its contractors.
• Review and revise specifications to maximize the specification of designated environmentally
preferable products where practicable.
These guidelines are subject to the requirements and preferences in the Municipal Contracting Law
(MN Statutes 471.345) and all other applicable laws and ordinances.
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